Administration Services and Operations Coordinator

Title: Administration Services and Operations Coordinator

State Role Title:Admin and Office Spec III

Hiring Range: $25.00 - $28.00

Pay Band: UG

Agency: Dept of Med Assistance Svcs

Location:Dept of Medical Asst Services

Agency Website:

Recruitment Type: General Public - G

Job Duties

The Department of Medical Assistance Services (DMAS) is excited to offer a competitive opportunity to serve as the Administration Services and Operations Coordinator in the Health Care Services Division.

Job responsibilities will include but are not limited to:

This position is the administration and office coordination position for the Health Care Services Division which includes Dental Managed Care Systems and Reporting Contracts and Administration Member and Provider Solutions Maternal and Child Health and Policy.

This position has a lead role in the administration and office support functions for all the organizational units within the Division of Health Care Services.

Includes scheduling meetings proficiency in Office Outlook Word PowerPoint and Excel. Includes the responsibility for development of communications materials and event planning responsibilities for MCO meetings managed care operational meetings training sessions town halls stakeholders and other meetings associated with Medicaid managed care.

The business needs for this position have in office requirements to include but not limited to attending in-person meetings training sessions town hall meetings and event planning and set up.

The position you are applying for is an Hourly/Wage position. Hourly (wage) employees may not work more than an average of 29 hours a week and cannot exceed 1500 hours during their employment year. This position does not include health insurance retirement or leave.

Located in beautiful Central Virginia the Richmond area puts you just 2 hours from the Blue Ridge Mountains Virginia Beach and Washington DC. To learn more about the Richmond VA area visit: Department of Medical Assistance Services (DMAS) is working to improve the health and well-being of Virginians through access to high quality health care coverage.

DMAS wants talented individuals who can align their experience with the mission of the agency and its core values service collaboration trust problem solving and adaptability.

At the Department of Medical Assistance Services (DMAS) we encourage and promote that you Come as you are Become who you want to be That is our promise.

Minimum Qualifications

Competitive candidates will meet these minimum qualifications:

Knowledge/experience with scheduling and planning meetings both internal and external in a health care delivery/health care programs management implementation and operations.

Knowledge/experience in strategic planning.

Knowledge/experience in making travel arrangements planning events ordering food.

Knowledge/experience with the procedures and processes associated with state agency services and delivery techniques in a data driven organization.

Considerable knowledge/experience of Microsoft Office Word Excel PowerPoint and related software programs development.

Knowledge/Experience with interpretation and application of federal state laws/regulations.

Work-related knowledge/experience in meeting deadlines.

Knowledge/experience with internal/external stakeholder relations management.

Additional Considerations

Competitive candidates should meet these additional considerations:

Offers support to other divisions where needed.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

The Virginia Department of Medical Assistance Services (DMAS) does not offer employment-based Sponsorship. Selected candidates will have their work authorization completed using the EVerify Program.

The Department of Medical Assistance Services (DMAS) is an Executive Branch agency that will adhere to all policies and procedures to include the Commonwealths Department of Human Resource Management Policy 1.61 Teleworking. This position could be expected to work in the office as driven by business needs.

This position requires a fingerprint based Criminal History Background Check Education Checks if applicable Work History Verification with references.

If you wish to apply for a job with the Department of Medical Assistance Services an application and/or resume for employment must be submitted electronically through this website. Mailed faxed emailed or hand-delivered applications/resumes will not be accepted. Consideration for an interview is based solely on the relevant information presented in the state application and/or resume submitted before the closing date.

Applications and/or resumes should include relevant work history which indicates your qualifications for this position.

The Department of Medical Assistance Services practices fair and equal employment opportunity to all employees and applicants in accordance with applicable laws and regulations. It is our policy to prohibit discrimination on the basis of race sex color national origin religion sexual orientation gender identity age veteran status political affiliation genetics or disability in the recruitment selection and hiring of its workforce.

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealths Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter use this link: or call DARS at or DBVI at

The Department of Medical Assistance Services is a V3 certified state agency that provides hiring preference to veterans and members of the reserves and/or National Guard in support of executive order 29 (2010). If you are a Veteran or Spouse of a Veteran or Active Military Member DMAS encourages you to apply and respond accordingly on your state application.

Contact Information

Name: DMAS Talent Acquisition

Phone:

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.