Administrative Assistant
Administrative Assistant
Posted on :
04-10-2025
Employer Active
1 Vacancy
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Job Description
Administrative Assistant - Sacramento CA
Alternative Family Services is seeking a full-time Administrative Assistant to support our Sacramento this role you will provide essential clerical and administrative support to the Program Director and other leaders helping to maintain efficient systems ensure compliance and promote a safe organized workplace. The ideal candidate is personable resourceful and detail-oriented with a talent for creating structure and supporting others. If youre passionate about making a meaningful difference in the lives of children and youth we encourage you to apply. This is a full-time position working Monday - Friday.
About Alternative Family Services
Alternative Family Services is a Foster Family Adoption and Mental Health Agency that has been serving abused and neglected children in our community since 1973. Our mission is to support vulnerable children and families in need of stability safety and well-being in communities. We provide a wide range of foster adoption mental health and transition-aged youth services in English and Spanish. We have eight locations throughout the Bay Area and over 200 employees. We celebrate diversity equal opportunity and excellence.
Responsibilities
- Answer and direct incoming phone calls
- Provide reception for customer services for families and community partners
- Responsible for family room assignments
- Maintain a professional and friendly demeanor while ensuring program protocols are followed
- Track order and dispense supplies and resources
- Perform varying clerical tasks to support the program and agency management
- Serve as Safety Officer for the Sacramento Office
- Coordinate holiday donations including distribution to clients
- Organize trainings and events as needed
- Database compliance and training maintenance
- Maintain a safe and organized office environment filing and storage system
- Adhere to our attendance and punctuality policy
- Ensure compliance with HIPAA privacy practices
Needed Upon Hire
- High School Diploma or GED
- Skilled in Microsoft Office products especially Word Excel Outlook and Publisher
- One year administrative office experience is preferred
- One year experience in customer service and work with the public preferred
- Obtain and maintain fingerprints and government and Agency required background clearances
- Able to read and write fluently in English
- Able to meet the specific linguistic needs to the target population
- Able to clearly communicate verbally and in writing
- Valid California drivers license and auto insurance showing as an insured driver on the policy
- Valid CPR/First Aid certification
- Able to maintain a professional demeanor
- Able to interact with and communicate pertinent information verbally and in writing to co-workers foster parents biological parents clients and vendors as part of a cooperative team
- Possess a high level of integrity honesty and strong work ethic
- Able to apply common sense understanding to carry out instructions furnished in written oral or diagram form
- Possess and agree to continue to work on cultural competency as it relates to the diverse client population served
- Able to work with minimal direct supervision and manage time and prioritize workload
- Excellent organizational and attention to detail
Driving Requirements
This position requires employee to possess a valid CA drivers license and valid automobile insurance with his/her name on the verification card as an insured driver on the policy at all times. Position requires regular access to a vehicle in safe working order.
This position requires employee to possess a valid CA drivers license and valid automobile insurance with his/her name on the verification card as an insured driver on the policy at all times. Position requires regular access to a vehicle in safe working order.
We Offer
- $19-$23/hour
- Additional bilingual differential offered for Spanish language fluency of $1.20/hour (must be fluent)
- A professional supportive and culturally diverse work environment
- A full-time position with a flexible schedule
- IRS standard mileage reimbursement
- Benefits package which includes:
- Medical
- Dental
- Vision
- Chiropractic & Acupuncture
- Flex-spending options
- Life and disability insurance
- 403(b) option
- Over 8 weeks time off annually! (11 vacation days the first year accruals starting on your 1st day and progress up to 20 days a year! 12 paid holidays including your birthday off & 12 sick days annually!)
AFS makes substantial monthly contributions on your behalf to keep out of pocket premiums at an all time low!
We are an Equal Opportunity Employer. We do not discriminate on the basis of Ancestry Age Color Disability Genetic Information Gender Gender Identity Gender expression Marital status Medical condition Military or veteran status National origin Race Religion Sex and Sexual orientation.
Employment Type
Hourly
Key Skills
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