Capital Grants Coordinator

*ONLY OPEN TO CURRENT FULL-TIME ANNUALLY PAID PARKS EMPLOYEES*

The Capital Division at NYC Parks is responsible for managing the design construction and administration of capital projects to expand improve and revitalize these public spaces. The Capital Grants unit plays a critical role in this process as it is responsible for administering a portfolio of Federal State and private grants that fund NYC Parks capital projects and which total over $490 million in the Agencys ten-year capital plan. From executing grant funding agreements through compliance and reimbursement to closeout the candidate will have the opportunity to represent NYC Parks and serve as a primary liaison between multiple grantor agencies and design and construction project management staff.

Major Responsibilities
- Under general direction with latitude for independent initiative and judgment oversee and facilitate a wide range of grant processes and ensure efficient and regular communication and reporting to grantor agencies and organizations.
- Administer a grant project portfolio including flagging and meeting critical requirements and deadlines updating the grants management database and coordinating submittal of required progress reports closeout packages and other documents to grantors.
- Participate in meetings with the Capital Grants team and with the NYC Mayors Office of Management and Budget (OMB) to review the status of individual grants and projects.
- Serve as a primary point of contact between NYC Parks and grantors for new and existing grants.
- Facilitate and participate in meetings with internal and external partners. Draft formal correspondence on behalf of senior leadership.
- Assist in the preparation of grant applications. Write project summaries and statements of need coordinate with the Parklands and Legal Divisions to determine and provide evidence of property ownership and work with project teams to compile design and environmental review documents and summarize cost estimates budgets and project timelines.
- Assist the Legal Division in their review and execution of grant agreements amendments and extensions. Ensure grant requirements are incorporated into bid packages. Advise staff on all matters relating to grant management to ensure compliance with applicable rules and regulations.
- Request reporting categories for grant expenditure tracking from OMB and Office of the NYC Comptroller. Work with the Capital Budget team to incorporate grant information into Certificates to Proceed (CPs) and authorize spending for grants. Ensure grant spending is authorized for the correct phases and scopes of work within projects.
- Track contractor and consultant payments on grant-funded projects. Prepare and submit reimbursement requests to grantors. Link expenditures with collected reimbursements in the Citys Financial Management System (FMS). Review and reconcile grant expenditures upon closeout and work with the Capital Budget Accounting and Contracts teams to journal any unreimbursed expenditures to City capital funds at project completion.
- Assist the Chief of Inspection and Audit in responding to requests for audit and document collection from OMB the Comptroller and others.
- Work with Capital Division staff to obtain records and recall documents from archive as needed and maintain accurate and orderly digital records.
- Assist senior management with special projects as needed.

How to Apply: Go to and search for Job ID# 748522.

All applicants must apply via . The City is no longer using ESS to accept applications.

*Current Employees please include your ERN on your cover letter and resume.

NOTE: All resumes must be received no later than the last day of the posting period. References will be required upon request.

IN THE FACE OF CIVIL SERVICE LISTS IS PROHIBITED UNDER CIVIL SERVICE LAW.

For information about applying for Civil Service Exams go to: Civil Service Exams - Department of Citywide Administrative Services ()

COMMUNITY COORDINATOR - 56058

Qualifications :

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to 1 or 2 above. However all candidates must have at least one year of experience as described in 1 above.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Full-time