Executive Receptionist

New York City, NY - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

THE SELECTED CANDIDATE WILL BE OFFERED A SALARY BETWEEN $62868.00-$75000.00.

The Administration for Childrens Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports. ACS manages community-based supports and foster care services and provides subsidized child care vouchers. ACS child protection staff respond to allegations of child juvenile justice ACS oversees detention placement and programs for youth in the community.

The NYC Administration for Childrens Services (ACS) Commissioners Office is the central management point for the daily operations of the agency and the first point of contact for external partners. The office works with the leadership of all ACS divisions to set priorities advance key initiatives and respond to concerns of stakeholders.

Reporting to the ACS Commissioners Office Project and Liaison Manager the Executive Receptionist will be an integral member of the Commissioners Office team to assist with the day-to-day operations of the office. The incumbent will interact with staff at all levels of the agency and external stakeholders through greeting and providing customer service. Specifically the Executive Receptionist will serve as the gatekeeper to the Commissioners floor support office functions and answer incoming calls to the general ACS phone line.

The selected candidate will be responsible for but not limited to:

- Answer and route incoming calls on a multi-line telephone system and respond to inquiries from both internal and external constituents.

- Upload assign and track Mayoral Correspondence 311 calls and emails into 311 Dynamics and ensure timely follow up and closure of inquiries complete reconciliation exercises with the Mayors Office of Operations.

- Maintain and analyze daily data of all inquiries by category to identify call trends improve constituent experience and increase operational efficiency.

- Greet guests and answer visitor inquiries including directing them to the appropriate person or location.

- Remain aware of internal and external guests to the floor and communicate with security as appropriate.

- Maintain a professional and organized reception area by ensuring it is tidy presentable and well-equipped.

- Restock and reorder pantry office and printer supplies as needed.

- Receive distribute and review mail and correspondence daily maintain electronic Correspondence folder to ensure it is organized and easily accessible by other Commissioners Office staff file and draft responses to correspondence as appropriate.

- Prepare boxes of files and documents for offsite storage by utilizing WITS and records management procedures.

- Support Commissioners meetings both on and off site as needed including room set up room reset and greeting/signing in attendees.

ADDITIONAL INFORMATION

Section 424-A of the New York Social Services Law requires an authorized agency to inquire whether a candidate for employment with child-caring responsibilities has been the subject of a child abuse and maltreatment report.

TO APPLY

Please go to or for current NYC employees and search for Job ID #739151.

No phone calls faxes or personal inquiries permitted.

Note: Only candidates under consideration will be contacted.

COMMUNITY COORDINATOR - 56058

Qualifications :

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to 1 or 2 above. However all candidates must have at least one year of experience as described in 1 above.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

Employment Type :

Full-time