Administrative Assistant, Office of the Executive Vice President and CFO
Administrative Assistant, Office of the Executive Vice President and CFO
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1 Vacancy
Job Description
External Applicants:
Please ensure all required documents are ready to upload before beginning your application including your resume cover letter and any additional materials specified in the job description.
Cover Letter and Supporting Documents:
Navigate to the My Experience application page.
Locate the Resume/CV document upload section at the bottom of the page.
Use the Select Files button to upload your cover letter resume and any other required supporting documents. You can select multiple files.
Important Note: The My Experience page is the only opportunity to attach your cover letter resume and supporting documents. You will not be able to modify your application or add attachments after submission.
Current Employees:
Apply from your existing Workday account in the Jobs Hub. Do not apply from this website.
A cover letter is required for all positions; optional for facilities campus services and hospitality roles unless otherwise specified.
Job Description Summary
Provides administrative support to several units with the division of Finance and Administration. Supports the day-to-day activities of the units and serves as the primary meeting scheduler for complex multi-stakeholder meetings. Assists with the preparation of various correspondence agendas meeting notes and other administrative documents.Job Description
Essential Functions:
Maintains calendars schedules meetings and appointments and aligns schedules of internal and external meeting participants.
Prepares agendas and takes notes during meetings as required.
Assists with the composition and preparation of various correspondence and other administrative project documents.
Tracks orders and maintains office materials and supplies assuring inventory is available.
Schedules travel including airline reservations car rentals hotel reservations etc. as needed.
Creates expense reports and processes invoices in Workday.
Maintains an inventory of relevant supplies to meet the needs of the units served.
Other Functions:
Performs other job-related duties as assigned.
Required Education Knowledge Skills Abilities:
Associates degree and at least three years of experience or an equivalent combination of education and related experience.
General knowledge of office management techniques practices and procedures.
Excellent organizational and time management skills.
Proficiency in Google Suite Microsoft Office and other relevant cloud-based products and software.
Ability to handle sensitive information in a confidential manner.
Ability to present and display professional demeanor at all times.
Ability to demonstrate effective communication skills both verbally and in writing.
Ability to analyze and interpret policy and procedural questions.
Ability to identify research and resolve office management and administrative problems and questions.
Preferred Education Knowledge Skills Abilities:
Experience in a higher education setting is preferred.
Experience integrating AI solutions to increase task efficiencies.
Accountabilities:
Responsible for own work.
Physical Requirements:
Light work; standing walking talking hearing and close visual acuity. Ability to lift up to 20 pounds.
Environmental Conditions:
Subject to inside environmental conditions. Not typically exposed to adverse environmental conditions.
Disclaimer:
This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by the employees supervisor.
Additional Job Description
Time Type Requirement
Full timeNote to Applicant:
This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.
In order to provide a safe and productive learning and living community Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.
Equal Opportunity Statement
The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race color religion national origin sex age sexual orientation gender identity and expression genetic information disability and military or veteran status.
Accommodations for Applicants
If you are an individual with a disability and need an accommodation to participate in the application or interview process please contact or .
Required Experience:
Chief
Employment Type
Full-Time
