Administrative Assistant 5
Administrative Assistant 5
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$ 3127 - 6136
1 Vacancy
Job Description
About this Job
- Department MISSION
DCFS is working to keep children safe helping individuals and families become self-sufficient and providing safe refuge during disasters.
Department VISION
We care for the well-being and safety of Louisianas people.
Department VALUES
Treating all people with dignity compassion and respect while providing services with integrity.
This vacancy is located in Lafayette Regional Child Support Enforcement Office in Lafayette LA.
At the Department of Children and Family Services our mission is to empower communities and improve lives by delivering responsive inclusive and forward-thinking public services. We are proud to serve the people of Louisiana with integrity innovation and a deep commitment to equity.
The incumbent to this position serves as the sole Administrative Assistant to the Regional Administrator.
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
Selected Core Competencies:- Accepting Direction: Theabilitytoacceptandfollowdirectionsfromthosehigherinthechainofcommand.
- Communicating Effectively: Theabilitytorelayinformationcorrectlyandappropriatelytoconnectpeopleand ideas.
- Demonstrating Accountability: Theabilitytoacceptownershipforyouractionsbehaviorsperformanceand decisions.
- Thinking Critically: The ability to generate ideas manipulate ideas and make unconventional connections to develop original approaches.
- Building and Supporting Teams: Theabilitytocombineyouractionsandeffortswithotherstoworktoward achievingacommongoal.
- Demonstrating Initiative: Theabilitytoassessinformationandtakeactionindependentlytohelpthe organizationachieveitsgoals.
- Displaying Professionalism: Theabilitytorecognizehowyouractionsimpacttheperceptionsofbothyouand yourorganization.
- Following Policies and Procedures:Theabilitytocomplywithpoliciesandproceduresoftheorganizationas wellasStateCivilServicerulesandallapplicablefederalandstatelaws.
- Managing Time: The ability to control your time to increase effectiveness efficiency or productivity.
- Thinking Strategically: The ability to generate insights and identify opportunities for future growth of the organization.
Minimum Qualifications
Four years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.Job Specification
The official job specifications for this role as defined by the State Civil Service can be found here
Job Duties and Other Information
Job Duties:
- Serves as confidential executive secretary to the Regional Administrator.
- Maintains all records and files for the Regional Administrator in a manageable system.
- Provides administrative support to the entire Management team.
- Review edit and prepare letters memorandums reports agreements and email on behalf of the Regional Administrator.
- Schedule and coordinates meetings and conference calls while maintain electronic calendar with meetings logistics and necessary background information.
- Provides functional supervision and/or project supervision over support staff within the regions as needed.
- Assists with making travel arrangements for the Management Team that may include hotel reservations flight accommodations car rentals etc.
- May serve as the Database Manager for Emergency Preparedness in the Lafayette Region or as the backup for the Database Manager and maintains a state of readiness to report when disasters occur.
Appointment Type: This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.
Work Schedule: Typically work hours are 8:00 am to 4:30 pm Monday Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.
DCFS is an Equal Opportunity Employer and Louisiana is a State as a Model Employer (SAME) that supports the recruitment hiring and retention of individuals with disabilities.How To Apply:
No Civil Service test scoreis required in order to be considered for this vacancy.To apply for this vacancy click on the Apply link above and complete and electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Information to support your eligibility for this job title must be included in this application (i.e. relevant detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
Contact Information:
For further information about this vacancy contact:
Hannah Sinagra
Employment Type
Unclear
