Standardized Patient (SP) Coordinator

Job Description:

ABOUT THE UNIVERSITY

The Chicago School educates the next generation of change-makers in innovative theory and culturally competent practice to strengthen the integrated health of individuals organizations and communities. We enroll over 6000 students across 40 academic programs culminating in a bachelors masters or doctoral degree or a professional certificate and our unique approach to impact-focused education has made us a leading nonprofit university for over 40 years.

As an employee at The Chicago School you can become a member of an inclusive community committed to excellence. At The Chicago School we celebrate individuals of all backgrounds and identities for who they are and what they can contribute. We take pride in hiring and retaining the most dynamic talented and passionate professionals who will help us continue to innovate for decades to come.

The University is building the Illinois College of Osteopathic Medicine or the IllinoisCOM anticipated to open for its first class of students in summer 2026 with a mission to train exceptional physicians to leverage the interconnection of physical and mental health to provide compassionate patient-centered care of the highest quality.

ABOUT THE POSITION

The Chicago School is hiring a Standardized Patient (SP) Coordinator to serve as a key member of the IllinoisCOM simulation team with primary responsibility for managing the Standardized Patient (SP) program and coordinating simulation-based education activities. The Standardized Patient Coordinator will play a crucial role in enhancing the quality of medical education by creating realistic immersive learning experiences for osteopathic medical students through effective SP case development SP recruitment and training and simulation scenario coordination.

Working closely with faculty staff and administration the Standardized Patient Coordinator will oversee the day-to-day operations of the SP program and support simulation-based training sessions. This position requires strong program management skills educational insight and excellent interpersonal abilities to create effective learning environments that bridge theoretical knowledge with practical application in osteopathic medicine.

The IllinoisCOM is located in Chicago IL. The Standardized Patient Coordinator position will be based on-site at our Chicago campus. The Standardized Patient Coordinator reports to the Director of Clinical Simulation. The anticipated hire date for this position is January 1 2026.

PRINCIPLE DUTIES:

Standardized Patient Program Management

• Recruit screen and hire Standardized Patients to support the curriculum

• Develop and implement comprehensive SP training programs including physical exam training case portrayal and student feedback techniques

• Create and maintain SP training materials case materials and evaluation tools

• Schedule and coordinate SPs for teaching sessions assessments and examinations

• Maintain SP database including demographics availability case experience and performance evaluations

• Provide regular performance feedback to SPs and implement quality improvement measures

• Manage SP compensation and payroll documentation

• Develop and update SP policies and procedures

• Manage SP program budget within established parameters

• Authorize routine SP program expenditures up to $1000

• Track and report SP program expenses

• Submit budget requests for SP program needs to Director

• Maintain accurate records of SP compensation and program expenses

Simulation Program Coordination

• Collaborate with faculty and curriculum leaders to schedule simulation activities and ensure alignment with learning objectives

• Support the development and implementation of new simulation scenarios that reflect current best practices in osteopathic medicine

• Maintain master simulation calendar and coordinate with all stakeholders to ensure efficient use of resources

• Analyze the effectiveness of simulation activities and provide recommendations for improvements

• Assist with accreditation documentation and compliance related to simulation activities

• Support quality assurance processes for all simulation-based assessments

Case Development and Implementation

• Lead the development of SP cases in collaboration with faculty and subject matter experts

• Ensure cases reflect appropriate difficulty level and align with curriculum objectives

• Create detailed SP training notes door charts and other supporting materials

• Coordinate case implementation including room setup props and documentation

• Maintain case library and documentation system

Educational Support

• Facilitate pre-briefing and debriefing sessions for simulation activities as needed

• Provide orientation to students regarding SP encounter expectations and protocols

• Support faculty in the implementation of simulation-based assessments

• Participate in curriculum planning meetings to ensure effective integration of SP experiences

• Assist in the development of remediation plans for students requiring additional support

Technical and Operational Support

• Collaborate with Simulation Technician to ensure proper setup and function of recording and evaluation systems for SP encounters

• Support the Simulation Technician in maintaining simulation equipment and spaces as needed

• Assist with inventory management of supplies needed for SP cases

• Coordinate with Simulation Technician for any technical needs during SP encounters and assessments

Research and Quality Improvement

• Support research activities as directed by simulation leadership

• Collect and organize data according to established protocols

• Assist in preparation of research materials and documentation

• Contribute to quality improvement initiatives within scope of role

BASIC QUALIFICATIONS

• Bachelors degree in healthcare education psychology or related field

• Minimum of 2 years of experience in medical education standardized patient program or healthcare simulation

• Demonstrated experience in project management and program coordination

• Strong interpersonal and communication skills

• Proficiency with Microsoft Office suite and comfort with learning new software platforms

• Experience with scheduling and database management

• Demonstrated ability to work effectively with diverse groups

IDEAL QUALIFICATIONS

• Masters degree in medical education healthcare simulation or related field

• Experience managing standardized patient programs

• Familiarity with osteopathic principles and practices

• Experience with curriculum development or instructional design

• Knowledge of medical education assessment methodologies

• Experience with simulation-based examination development

• Familiarity with accreditation processes for medical education programs

• Association of Standardized Patient Educators (ASPE) membership or certification

• Experience with learning management systems and SP scheduling software

COMPENSATION AND BENEFITS

Compensation for this position is commensurate with experience. The Chicago School offers a competitive benefits package including generous paid time-off medical and dental insurance coverage life and disability insurance retirement plan with employer contribution and multiple flexible spending accounts. Tuition reimbursement opportunities may also be available for eligible employees.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time as needed.

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