Operations Coordinator

Bangalore - India

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

As Operations Coordinator at realworld one India you will be responsible for ensuring smooth executive support finance administration and daily business operations. Working directly with the Managing Director you will coordinate financial processes manage vendor relationships and oversee office administration to keep everything running reliably and efficiently.

Beyond organizational and financial responsibilities you will also play a vital role in shaping the office environment by organizing team activities events and daily office needs that foster a positive and engaging workplace culture.

This role combines organizational administrative and cultural responsibilities making you a trusted partner who ensures accuracy structure and discretion across all areas of operation.

Responsibilities

Oversee the day-to-day administration of finance executive support and office operations for the Indian office.
Manage invoices including accurate uploading tracking and maintaining financial records.
Coordinate with Finance and Accounting teams to ensure timely processing of payments.
Maintain and track vendor agreements ensuring compliance accuracy and timely renewals.
Provide executive-level support to the Managing Director and other team members including scheduling reporting and travel logistics.
Organize meetings including international visitor arrangements and on-site requirements.
Plan and support office initiatives and team events that foster a positive workplace environment.

Qualifications

Bachelors degree in Business Administration Commerce or a related field (or equivalent practical experience).
3-5 years of experience in administrative finance or executive support roles.
Proven experience in invoice processing vendor management or finance administration.
Strong organizational and time management skills with excellent attention to detail.
Proficiency in MS Office and Google Workspace (Docs Sheets Slides).
Effective written and verbal communication skills.
Ability to handle confidential information with professionalism and discretion.
Demonstrated problem-solving skills with a proactive and ownership-driven mindset.
Experience working directly with senior leadership or executives in a dynamic environment.

About realworld one

realworld ones mission is to accelerate advancements in the life sciences community by providing the best extended reality solutions. Customers include several major companies such as Lonza Sartorius Cytiva ZEISS Bio-Rad Agilent Technologies Beckman Coulter Life Sciences QIAGEN Hologic and GEA Group.

Required Experience:

This role combines organizational administrative and cultural responsibilities making you a trusted partner who ensures accuracy structure and discretion across all areas of operation.

Responsibilities

Oversee the day-to-day administration of finance executive support and office operations for the Indian office.
Manage invoices including accurate uploading tracking and maintaining financial records.
Coordinate with Finance and Accounting teams to ensure timely processing of payments.
Maintain and track vendor agreements ensuring compliance accuracy and timely renewals.
Provide executive-level support to the Managing Director and other team members including scheduling reporting and travel logistics.
Organize meetings including international visitor arrangements and on-site requirements.
Plan and support office initiatives and team events that foster a positive workplace environment.

Qualifications

Bachelors degree in Business Administration Commerce or a related field (or equivalent practical experience).
3-5 years of experience in administrative finance or executive support roles.
Proven experience in invoice processing vendor management or finance administration.
Strong organizational and time management skills with excellent attention to detail.
Proficiency in MS Office and Google Workspace (Docs Sheets Slides).
Effective written and verbal communication skills.
Ability to handle confidential information with professionalism and discretion.
Demonstrated problem-solving skills with a proactive and ownership-driven mindset.
Experience working directly with senior leadership or executives in a dynamic environment.

About realworld one

Required Experience: