UPE Department & Commencement Coordinator (Administrative Support Coordinator II) INTERNAL APPLICANTS ONLY
UPE Department & Commencement Coordinator (Administrative Support Coordinator II) INTERNAL APPLICANTS ONLY
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Job Description
***INTERNAL APPLICANTS ONLY***
Our Commitment to Equity Diversity and Inclusion:
California State University (CSU) Chico is a comprehensive and residential public university holding Hispanic-Serving Institution (HSI) designation. Chico State operates as part of the 23-campus CSU system which educates the most ethnically economically and academically diverse student body in the nation. The University enrolls over 15000 students with over half identifying as first-generation college students.
Chico State is committed to recruiting outstanding candidates. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of equity gaps have demonstrated experience working with diverse populations and will contribute to policies programs and practices that support an inclusive accessible and equitable learning and working environment. Black Indigenous People of Color veterans and those with diverse abilities are encouraged to apply.
Job/Department Summary:
The Office of University Public Engagement (UPE) a service unit within University Advancement emphasizes service and community. All UPE team members are expected to support one another in achieving our mission of serving the university and broader community.
Working independently under the general direction of the Director of University Public Engagement and Commencement the Department and Commencement Coordinator supports daily office operations and provides administrative support for all UPE projects ensuring continuity and stability within the team. Responsibilities include coordination of Commencement activities support for department programs and events and general office coordination.
In addition this position coordinates budget and human resources responsibilities including recruiting and supervising student employees tracking time and labor accounts receivable and payable procurement monitoring and projecting budgets and preparing financial reports and other duties as assigned.
Required Education and Experience:
This position requires a fully functional knowledge of and skill in standard office procedures and practices as well as an ability to understand and operate in a variety of organizational structures. These qualifications and those listed above would normally be obtained through completion of a high school program technical/vocational program or their equivalents combined with four years of related office work experience.
Preferences:
Preference may be given to applicants with the following as they may be considered specialized skills:
- Two years of experience in commencement coordination or similar event type coordination.
- One year of recent work experience using campus systems such as CFS CHRS and Finance Enterprise (CSE).
- One year of experience in processing student payroll and student employment policies.
Time Base: Full-time
Pay Plan: 12/12
Work Schedule: Mon-Fri 8:00am-5:00pm Summer: Mon-Thurs 7:00am-5:30pm
CSU Classification Salary Range: $48696 - $79836 per year.
Benefits: This position qualifies for benefits including tuition fee waiver (if eligible).
CSU Chico offers a number of benefits to its employees (e.g. sick leave vacation health insurance). For more information please visit Information:
California State University Chico in accordance with CSU policy may require that the successful candidate complete a background check (including a criminal records check sexual offender registry check and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive.
This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 data sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes regulations or other legal mandates.
About Chico State:
Graduate and undergraduate programs boast high-quality research experiences exceptional faculty mentoring and civic and global engagement opportunities. The campus motto Today Decides Tomorrow is brought to life by inclusive pedagogy experiential learning and co-curricular programming. The Chico Experience prepares students to be critical thinkers engaged citizens and inspired stewards of environmental social and economic resources. Together they will become leaders solving the challenges of the 21st century.
The campus is located in Northern California 90 minutes from the state capital Sacramento and a three-hour drive from the San Francisco Bay Area. Chico offers year-round natural beauty outdoor leisure activities and a thriving arts music and events scene. We acknowledge and are mindful that Chico State stands on lands that were originally occupied by the first people of this area theMechoopda and we recognize their distinctive spiritual relationship with this land the flora the fauna and the waters that run through campus. We are humbled that our campus resides upon sacred lands that since time immemorial have sustained the Mechoopda people and continue to do so today.
The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race religion color ancestry age disability genetic information gender gender identity gender expression marital status medical condition National origin sex sexual orientation covered veteran status or any other protected status.
Chico State is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).
CSU Chicos Annual Security Report includes summaries of institutional policy relating to campus safety drug and alcohol use sexual assault and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person at CSU Chico Police Department or by calling . It is also available on the web at Annual Security & Fire Safety Report.
Required Experience:
IC
Employment Type
Full-Time
