HR Operations Specialist (Temporary – 2 to 3 Month Assignment)
HR Operations Specialist (Temporary – 2 to 3 Month Assignment)
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$ 32 - 34
1 Vacancy
Job Description
The HR Operations Specialist serves as a central partner in delivering seamless HR processes across onboarding compliance employee lifecycle management and HR systems administration. This role bridges talent acquisition HR operations and payroll by ensuring accuracy compliance and efficiency in all employee transactions. As the first point of contact for new hires and a trusted partner to managers and HR Business Partners the HR Operations Specialist helps build a consistent compliant and positive employee experience while supporting operational excellence across the organization.
Key Responsibilities
Onboarding & Pre-Employment Compliance
Manage end-to-end pre-boarding and onboarding activities for CDL and non-CDL hires.
Oversee DOT and non-DOT pre-employment screenings (drug/alcohol physicals MVRs background checks) ensuring compliance with FMCSA FTA OSHA and state/federal laws.
Verify CDL licenses endorsements and medical certifications prior to onboarding.
Facilitate I-9 employment verifications E-Verify processes and ensure proper document retention.
Partner with recruiters hiring managers and candidates to coordinate start dates and resolve onboarding delays.
Create and maintain employee profiles in ADP when auto-porting fails; ensure accurate record setup across HR systems.
Track onboarding completion rates time-to-hire metrics and compliance audits; identify areas for process improvement.
Employee Lifecycle Transactions & Records
Manage Employee Status Change Notifications (ESCNs) ensuring accuracy in ADP updates for promotions transfers pay changes and location moves.
Process employee agreements payroll updates and benefit-related changes while ensuring timely communication with GMs HRBPs Payroll and Benefits teams.
Handle employment verifications rehire eligibility checks and employee inquiries regarding payroll discrepancies W-4 direct deposit and PTO.
Maintain accurate and compliant employee data in ADP ATS and other HR systems.
ADP Claims Management - Employee Development Department (EDD)
HR Systems Reporting & Process Optimization
Generate reports on onboarding terminations compliance and other HR metrics for internal stakeholders.
Partner with HR leadership to streamline workflows enhance data accuracy and strengthen compliance controls across HR operations.
Support HR inbox and voicemail management ensuring timely responses to inquiries on benefits payroll terminations subpoenas and candidate status.
Collaborate with Payroll and HR teams on process improvement projects including system integrations audits and compliance reviews.
Qualifications & Requirements
Education & Experience
Bachelors degree in Human Resources Business Administration or related field preferred; equivalent experience considered.
35 years of HR operations onboarding or related HR experience; transportation industry and DOT-regulated environment experience strongly preferred.
Strong working knowledge of HRIS/ATS systems (ADP Fountain ICIMS or equivalent).
Skills & Competencies
In-depth understanding of DOT FMCSA and state/federal employment compliance.
Strong organizational and multitasking skills with ability to manage high-volume processes.
Excellent communication and interpersonal skills for engaging candidates employees and managers.
Analytical mindset with ability to review MVRs payroll records and compliance data for accuracy.
Proactive problem-solving ability in a fast-paced deadline-driven environment.
About WeDriveU
WeDriveU powers mobility for organizations across the United States operating fixed route shuttles on demand microtransit and other passenger services that connect people to work school health care and community. Our culture is safety first and people first. We invest in training recognize great performance and promote from within. We offer competitive pay and benefits that typically include medical dental vision 401 k paid time off and other programs. Benefits and eligibility may vary by role and location.
EEO and accommodations
WeDriveU is an equal opportunity employer. We consider all qualified applicants without regard to race color religion sex sexual orientation gender identity national origin age disability veteran status or any other protected status. If you need a reasonable accommodation for any part of the hiring process please let us know.
Required Experience:
IC
Employment Type
Temp
