Church and Volunteer Engagement Assistant

Chicago, IL - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Job Title: Church and Volunteer Engagement Assistant
Reports to: Director of Volunteer and Church Engagement
FLSA Code: Part Time (temporary)
Schedule: Up to 25-hours/week; weekends and evening hours
Program Area:Church and Volunteer Engagement
Location: 402 N. St. Louis Ave Chicago IL 60624

We are Breakthrough
Breakthrough partners with people to build connections develop skills and open doors of opportunity. Breakthrough is intentionally located in and works alongside residents in East Garfield Park. Each year Breakthrough has the opportunity to work with over 6000 residents and their families.

Position Summary
The Volunteer and Church Engagement Assistant will provide administrative and event support to the Volunteer and Church Engagement team.

ESSENTIAL RESPONSIBILITIES / FUNCTIONS

Administration

Manage Communication

Respond daily to all emails and volunteer application notifications in the general volunteer inbox Fresh Market inbox and other emails as assigned.
Convert Leads to Contacts in Salesforce anytime someone signs up to join the Prayer Newsletter via the website.
Assist with other miscellaneous administrative tasks as needed.

Maintain Records and Track Volunteer Activity

Utilize Google Sheets and Salesforce to maintain accurate records of all weekly and monthly church engagement activities and metrics.
Monitor weekly and monthly attendance of volunteers supporting the Breakthrough Youth Network programs and event

Assist with Volunteer Onboarding

Process new volunteer applications ensure background checks are completed facilitate new volunteer phone interviews and virtual or in-person meet-and-greet sessions.

Event Support

Support the Volunteer Engagement team with weekday Manna and Fresh Market volunteer groups - help with setup and logistics.
Host church groups serving at Breakthrough when needed.
- Provide Christmas Store event support
- Help organize supplies and order additional needed supplies
- Manage wish lists for the Christmas Store -keeping track of progress
- Create and manage spreadsheets to track volunteer interest
- Correspond with volunteers for sign-up event reminders and other related event communication
- Assist with other administrative tasks such as shopper registration flyers area descriptions making copies creating registration documents etc.
- Provide on-site support December 18-20

Performs other duties as assigned.

Demonstrated Values

Independently follows agency policy and procedures
Follows through with commitments including meeting established timelines
Identifies and resolves difficult issues
Project a professional image to all internal and external customers ensuring proper grooming
Promote customer care through all actions and behaviors
Works effectively with diverse staff communities and population served
Maintain a high degree of sensitivity tact and diplomacy during stressful situations.
A passion for the mission of Breakthrough

QUALIFICATIONS

Minimum of 3 years of experience working in a nonprofit setting preferred.
Detail-oriented with excellent organizational abilities and written and verbal communication skills
Knowledge and proficiency with Microsoft Office (Word Excel PowerPoint Publisher) and ability to work efficiently within programmatic databases; knowledge of Salesforce preferred.
Understanding urban realities with a strong passion for connecting churches and volunteers with those affected by poverty to facilitate mutually beneficial and transforming relationships
Hospitality mindset: welcoming relational adaptable.
Cross-cultural competency: sensitivity to serving in a diverse urban context.

SUPERVISION
This position has no direct reports

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS

Work Environment
While performing the duties of this job the employee will work in an office and/or classroom located in a multi-purpose facility and/or outdoors and thus will be exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate but can be high depending on the activities in the facility.

Physical Demands
While performing the duties of this job the employee is frequently required to walk and/or sit; use hands and fingers to feel objects tools or controls reach with hands and arms; balance; stoop; regularly talk or hear. The employee must be able to bend stoop pull lift as well as have overhead extension of arms. Must be able to stand for long periods of time; be able to lift carry or move at least 50 pounds. Must adhere to proper handling and lifting techniques. Specific vision abilities required by the job include close vision distance vision peripheral vision depth perception and the ability to adjust focus.

The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations will be provided to enable individuals with disabilities to perform the essential functions.

Safety Requirements
Prior to the first day of work must complete a criminal background and sex offender clearance

Equipment Used
The employee will generally use general office equipment including but not limited to telephone computer calculator copier overhead projector paper shredder paper cutter and filing systems.

BENEFITS

Sick leave - Part-time employees in this position are eligible for 1 hour of sick pay for every 35 hours worked in a pay period. This leave can be used for medical and safety reasons.
Paid leave -Part-time employees in this position are eligible for 1 hour of paid pay for every 35 hours worked in a pay period. This leave can be used for any reason.

COMPENSATION

$20/hr

Job Title: Church and Volunteer Engagement Assistant Reports to: Director of Volunteer and Church EngagementFLSA Code: Part Time (temporary)Schedule: Up to 25-hours/week; weekends and evening hours Program Area:Church and Volunteer Engagement Location: 402 N. St. Louis Ave Chicago IL 60624We are Bre...