Grants and Disaster Services Coordinator (2 Positions)

About Us:

The Ohio Emergency Management Agency is a division of the Ohio Department of Public Safety and is the states central point of coordination for response to and recovery from disasters. When not in a response or recovery mode our focus is to ensure that Ohio and its citizens are prepared to respond to an emergency or disaster and to lead mitigation efforts against the effects of future disasters.

We interface with local state and federal agencies to bring resources of recovery and support to Ohioans impacted by disaster. Our activities also include education training planning and preparedness- strengthening Ohios first responder capabilities and improving communication across the state.

What Youll Do:

Ohio Department of Public Safety Emergency Management Agency

Report In Location: 2855 W. Dublin Granville Road Columbus Ohio 43235

Work Hours: 7:30 a.m. 4:30 p.m.

Under the general supervision of the Grants Administrator in the Preparedness Grants Branch provide technical guidance in establishment & funding of emergency management programs & grants management:

• Provide implementation & administration assistance to local governments state agencies regional teams & private non-profit agencies for preparedness grant programs (i.e. Homeland Security Grant Program Emergency Management Performance Grant program communications grant programs hazardous materials grant program & other federal & state programs);

• Coordinate state agency application & participation in preparedness grant programs;

• Interface with local & state government & non-profit organizations to assure appropriate applications of federal state & local grant regulations (i.e. Code of Federal Regulations Ohio Revised Code);

• Implement grant monitoring systems to ensure compliance with federal & state laws regulations policies & procedures;

• Complete desk & field monitoring visits of grant projects to review & evaluate local fiscal & programmatic records confirm program compliance & progress identify & resolve discrepancies & issue reports on findings;

• Coordinate & approve local & state government & non-profit organizations federal reporting requirements to include entry & submission of the states required federal reports (i.e. Bi-annual Strategy Implementation Report Categorical Assistance Progress Report);

• Create grant commitments for local & state government & non-profit organizations in State accounting system;

• Review & certify local & state government & non-profit organizations expenditures & submit necessary documentation (i. e. Cash Requests Invoices Time/Attendance reports) to Fiscal Department for payment of eligible costs;

• Reconcile sub-grantee accounts with Fiscal Department personnel & state accounting system;

• Identify & resolve differences between sub-grantee Grants Branch & state fiscal records;

• Maintain local & state government & non-profit organizations grant budget & expenditure details in Agency grants management system;

• Maintain detailed records of local & state government & non-profit organizations grant records to include all monitoring visits & responses from sub-grantees;

• Facilitate responses to &/or for federal state &/or local auditor questions;

• Develop & recommend improvements to the branchs Grants Administrative Plan;

• Assist in development of grant guidance for eligible grant applicants that outlines federal & state program requirements & restrictions;

• Develop & conduct training for local & state government & non-profit organizations on adherence to state & federal grant regulations achieving grant program priorities grant planning & proper grant administration;

• Travel to participate in & represent the Agency at local state & federal conferences or workshops pertaining to homeland security & emergency management grant programs &/or management;

• Present State policy to local governments for homeland security & emergency management;

• Develop presentations for Agency use at local state & federal grant management conferences or workshops;

• Travel to & participate in homeland security exercises at state & local level;

• Support activities in the State Emergency Operations Center when directed;

• Performs other duties as assigned.

At the State of Ohio we take care of the team that cares for Ohioans. We provide a variety of quality competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits visit ourTotal Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off including vacation personal sick leave and 11 paid holidays per year
• Childbirth Adoption and Foster Care leave
• Education and Development Opportunities (Employee Development Funds Public Service Loan Forgiveness and more)
• Public Retirement Systems (such as OPERS STRS SERS and HPRS)&Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services activities programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

TRAINING AND DEVELOPMENT REQUIRED TO REMAIN IN THE CLASSIFICATION AFTER EMPLOYMENT

Completion of FEMA Professional Development Series Damage Assessment Course Disaster Recovery Course EOC Course Hazard Material Awareness Course & Incident Command System Course.

UNUSUAL WORKING CONDITIONS

Requires travel; must provide own transportation; exposed to disaster sites must be available for weekend & after normal hour duty work will require absence from home for extended period of time during disaster & emergency must be able to respond to disasters 24 hours a day 7 days a week except on approved vacation times; Exposed to dirt & debris; exposed to impacted areas (i.e. flood hazardous material spills blizzard riot tornado devastation) which may also be bio-hazard areas (e.g. tetanus hepatitis).

This position will be filled in accordance with the bargaining unit agreement if applicable

A background check and BCI fingerprintcheck may be required on all selected applicants

To request a disability accommodation please emailas soon as possible or at least 48 hours prior to the above referenced testing or interview date so any necessary arrangements may be made in a timely manner.

2 yrs. trg. or 2 yrs. emergency management public or business administration; 2 yr. trg. or 2 yr. disaster services & emergency operations; must be able to provide own transportation.

-Or completion of undergraduate major core program in emergency management public or business administration; 2 yrs. trg. or 2 yrs. disaster services & emergency operations; must be able to provide own transportation.

-Or 2 yrs. exp. as Disaster Services Consultant 1 64911; must be able to provide own transportation.

-Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Emergency Management

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39) and as outlined in the posting.