UNIV Fiscal Manager I Department of Medicine Division of Hematology Oncology

Job Description Summary

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Job Description

Job Duties:

35% - Grants Management:

• Utilize OurDay reporting tools to manage all programs projects and grants to include preparation of budgets data collection and routing of documents.

• Complete and coordinate financial reports including: quarterly effort/activity reports quarterly PI reports and monthly budget-to-actual reports.

• Coordinate with the principal investigators Office of Clinical Research Hollings Cancer Center Program leadership team sponsors and Office of Research and Sponsored Programs Grants and Contracts Accounting to assure reports are completed and distributed appropriately.

• Collaborate with Hollings Cancer Center Clinical Trial Office on clinical trial financial management. Manages PI effort on approximately 100 clinical trials with HemOnc faculty as PI. Works with HCC CTO to ensure accurate reporting of PI effort. Manages HemOncs clinical trial shadow accounts and completes journal entries monthly to transfer PI funds to HemOnc. Ensures HemOncs PI effort is accurately accounted for on the shadow accounts and creates CA and PAAs as necessary.

• Meet routinely with grant PIs to review status of contracts grants and other sponsored agreements.

• Monitor and resolve cash deficits on grants.

35% - Financial Analysis and Reporting:

• Leads prepares and manages the Division of Hematology Oncology $20 million MUSC and MUSCP unrestricted accounts and $2 million restricted annual budget

• • Utilize OurDay reporting tools to conduct in-depth financial analysis to assess assigned divisions financial performance identify trends and forecast future financial outcomes.

  • Utilize OurDay reporting tools to prepare regular financial reports including budget variance analysis revenue projections and expenditure tracking to support decision-making by division leadership and faculty.

• Prepares and manages the Divisions wRVU Tracker with timely adjustments for additions departures and changes in buydowns.

• Assist in the development of financial models and scenarios to evaluate the financial impact of various initiatives projects and strategic plans

• Collaborates with the Division Administrators to identify opportunities for process improvements and efficiency enhancements in financial operations systems and procedures within the divisions

15% - Budget Management:

• Timely completes monthly OurDay financial management checklist in partnership with Division Administrator.

• Work closely with the Division Administrator to develop monitor and manage annual operating budgets ensuring alignment with strategic priorities and resource allocation.

• Timely and accurately track all Start Up Packages in the Division.

• Oversees the personnel effort and funding for faculty staff research grant staff post docs and temporary employees in the Division ensuring OurDay payroll costing allocations are updated timely.

• Oversees the personnel effort and funding for faculty staff research grant staff post docs and temporary employees in the Division ensuring OurDay payroll costing allocations are updated timely.

10% APP Recruitment and Onboarding Manager

• Leads and coordinates recruitment efforts for divisional NP/PA positions and manages all aspects of the onboarding process ensuring a seamless transition into the division.

• Partners with the APP Manager to manage the APP Fellowship Program recruitment onboarding and offboarding.

5% Communication

• Clearly and professionally communications program matters with diverse stakeholders and communicate financial information clearly and concisely. Verbal communication skills are professional. Adapt communication style to suit different audiences from technical finance teams to non-financial staff.

• Provide timely responses to inquiries via email meetings and other business communication channels.

• Maintain confidentiality while conveying sensitive financial information.

• Presents high level overview and detailed financial data including variance explanations of all programs at monthly meeting with Leadership.

• Prepares for and participates in faculty meetings

• Creates powerpoints for faculty and APP meetings on a monthly basis. Gathers appropriate information from division leaders to create slides.

Preferred Experience Knowledge and Skills:

• Proficiency in Microsoft Excel; experience with enterprise financial systems (e.g. WorkDay and Axiom) is a plus.

• Strong analytical skills with the ability to interpret complex financial data identify trends and develop actionable insights.

• Demonstrated ability to prioritize tasks meet deadlines and work independently in a fast-paced environment.

Additional Job Description

Minimum Requirements: A bachelors degree with accounting courses and five years professional experience in a related area such as accounting auditing banking or finance.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs. unassisted. (Infrequent) Ability to lift objects up to 15 lbs. from floor level to height of 36 inches unassisted. (Infrequent) Ability to lower objects up to 15 lbs. from height of 36 inches to floor level unassisted. (Infrequent) Ability to push/pull objects up to 15 lbs. unassisted. (Infrequent) Ability to maintain 20/40 vision corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous)

Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race color religion or belief age sex national origin gender identity sexual orientation disability protected veteran status family or parental status or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications merit and business need.

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Manager