Technician Administrative Title I

JOB SUMMARY
Performs responsible and complex accounting duties in support of the work of a grants coordinator and members of the professional staff. Work involves responsibility for processing budget paperwork for schools and central office staff composing and typing correspondence and related transmittal documents; establishing and maintaining detailed office records for State and Federal Title I audits and reporting. This position will require the incumbent to have a detailed knowledge of the Advantage Financial System county accounting and payroll procedures as well as some knowledge of federal and state guidelines as they relate to Title I funding compliance.

ESSENTIAL DUTIES/RESPONSIBILITIES

• Serves as administrative support to the Program Manager of Title I. Answers and screens telephone calls visitors mail and correspondence.
• Prepares and maintains spreadsheets concerning schools Title I budgets.
• Prepares purchase orders maintains financial records and receives deliverables. Performs purchasing procedures in accordance with published guidelines. Enters price agreements small procurement and requisitions for Title I schools.
• Maintains a processing and filing systems for requisitions/purchase orders for Title I schools. Submits required documentation to accounting for payment of delivery orders small procurements and requisitions.
• Researches inquiries from Title I schools and vendors regarding order and payment status. Reconciles Title I schools and Title I Office budget spreadsheets with the Detail Expenditures Report providing by Accounting.
• Maintains department inventory budget Grant Certification Reports and other records assigned.
• Establishes compiles and maintains confidential records/files related to the Title I grant. Creates composes and types correspondence and related transmittal documents. Prepares reports and other grant related documents for distribution as needed
• Assists the Program Manager of Title I with MSDE audits by reconciling Title I budgets compiling audit documentation providing examples and explaining order processing procedures etc.
• Assists the Program Manager of Title I with training new and returning school resource teachers with regards to Title I budget procedures.
• Ensures office equipment is maintained and repaired as necessary and that ample amounts of office supplies and materials are available.
• Performs other related duties as assigned within the same classification or lower.

MINIMUM QUALIFICATIONS
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• Associates Degree in related field of education from a regionally accredited college or university required;
• Other: Business or secretarial school training preferred;
• Or an equivalent combination of education and experience which provides the required knowledge skills and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Experience

• Three (3) years administrative experience required.
• Or an equivalent combination of education and experience which provides the required knowledge skills and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Knowledge Skills Abilities and Other Characteristics

• Thorough knowledge of Board of Education and school operations policies and procedures.
• Thorough knowledge of modern office practices and procedures business English spelling.
• Ability to maintain confidential and important operating records.
• Ability to exercise initiative tact and good judgment in dealing with Board of Education personnel school administrators and staff contractors and/or outside agencies and the general public.
• Knowledge of Title I law compliance and COMAR regulations in regards to budget and funding approval is strongly encouraged.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing Microsoft Office Suite -Word Excel Outlook and/or PowerPoint preferred).For new permanent secretarial/clerical/technician hires a minimum score on a preemployment assessment is required

Licenses and Certifications
Employee must retain active licenses certifications and enrollment as a condition of employment.

• N/A

Driving Requirements

• N/A

LEADERSHIP ROLE

• N/A

PHYSICAL DEMANDS/WORKING CONDITIONS
The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Standing: under 1/3 of the time
• Walking: under 1/3 of the time
• Sitting: between 1/3 and 2/3 of the time
• Keyboarding: between 1/3 and 2/3 of the time
• Talking: between 1/3 and 2/3 of the time
• Hearing: between 1/3 and 2/3 of the time
• As required by the duties and responsibilities of the position.

Vision
The vision demands with correction described here are representative of those that must be met to successfully perform the essential functions of this job.

• No special vision requirements

Work Environment
Location

• Office school or similar indoor environment: over 2/3 of the time

Noise Level

• Moderate: between 1/3 and 2/3 of the time

Weight & Force
Lifting and carrying requirements

• None:

Travel Requirements

• N/A

JOB INFORMATION

ORGANIZATION

HR JOB INFORMATION

VR# 26037

Required Experience:

IC