Administrative Assistant Environmental
Administrative Assistant Environmental
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Job Description
Job Details
Description
Carroll Motor Fuels is hiring an Administrative Assistant in the Environmental Department who will make sure all environmental testing is scheduled in an efficient timely and accurate manner. By reviewing processing verifying reconciling monitoring and coding of all invoice payments this role will be managing in part our vendor partnership relationships. This position will collaborate with others throughout the company daily having an ongoing impact on environmental safety keeping us on track in-line and on good terms with our valued partners.
If you are detail-oriented and enjoy multi-tasking please apply today!
Responsibilities:
Accurately organize reconcile and handle all administrative duties as needed as well as code invoices utilizing all applicable systems. Review for accuracy/discrepancies and process.
Schedule environment testing and establish continuing relationships with vendors and departmental teams.
Maintain and ensure accounting relationships between all relevant systems reflect accurately and cohesively in each system.
Prepare maintain and review records and reports for accuracy and completeness.
Track and review monthly inspections for 237 sites.
Accurately organize reconcile and code invoices utilizing all applicable systems. Review for accuracy/discrepancies and process.
Learn proprietary Servman system enter tickets and track responses.
Miscellaneous Abilities:
Possess strong oral and written communication skills and be able to communicate and manage internal and external customers with exceptional customer service.
High degree of data entry accuracy is required; Excel knowledge is preferred.
Respond to requests for information from all external and internal customers.
Continuous problem solving and creative thinking are pivotal to the job duties.
Be adaptable and flexible to assist others take on special projects and serve as back-up as needed. Willingness to focus on getting the job done and ensure deadlines are met.
Skills and Abilities:
Desired skills in Microsoft Applications specifically Excel skills Word and Outlook are preferred. We provide applicable training where needed. Must elevate to adept user in Excel and CIF proprietary applications to be successful in this role.
College degree preferred or equivalent work experience; will consider recent college graduate.
Knowledge of energy industry environmental and petroleum is a plus.
Professional attitude with a willingness to learn and extreme attention to detail.
Qualifications
Our Company:
- Carroll Motor Fuels has been serving communities in Baltimore and the Mid-Atlantic region for over 118 years. We have strong roots in this community and a dedication to excellence. Our success has been achieved by consistently following the principles of excellent customer service. That means rock-solid reliability and a guarantee of customer satisfaction.
Best-in-Class Benefits:
- Medical/Dental/Vision
- 401(k) with Company match
- Paid PTO
- Casual Business Attire
- Employer Paid Life Insurance & ADD Insurance
- Tuition Reimbursement
- Employee Referral Bonus Program
Contact Us:
Please pay a visit to our website and apply online.
Hourly Rate:
$25.00-$28.00
Employment Type
Unclear
