Personal Assistant
Personal Assistant
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Job Description
Team People Team supporting the Chief People Officer
Working Pattern -Hybrid 2 days per week in the Vitality Stockport or Bournemouth time 12 month FTC 35 hours per week.
Start Date January 2026
We are happy to discuss flexible working!
Top 3 skills needed for this role:
- Exceptional time management and organisational skills
- Strong communication and interpersonal skills
- Discretion and problem-solving ability
What this role is all about:
Were looking for an exceptional and experienced Personal Assistant who thrives in a fast-paced environment and loves making things this role youll be the backbone of seamless operations supporting the Chief People Officer and the People Senior Leadership Team with precision and professionalism. Youll manage complex diaries prioritise schedules prepare agendas arrange travel and coordinate events all while maintaining a calm and proactive approach. Youll take clear actionable meeting notes handle confidential information with discretion and maintain accurate financial and administrative records. Collaboration is key and youll work closely with other PAs to streamline processes share ideas and ensure an aligned approach across the business. Youll represent the company confidently with internal and external stakeholders and support ad-hoc projects with enthusiasm and initiative. Were especially interested in candidates who have a keen interest in using AI to enhance their role. Whether thats automating tasks improving workflows or exploring new tools to boost productivity and may have already started experimenting with AI in their work. If youre highly organised forward-thinking and ready to deliver outstanding support at the heart of our People function wed love to hear from you.
Key Actions
- Provide proactive diary and time management prioritising key deliverables and deadlines.
- Arrange travel accommodation and logistics in a cost-effective way.
- Prepare and share agendas documentation and ensure smooth coordination of meetings and events.
- Support managers and teams with ad-hoc tasks events and projects.
- Manage emails and correspondence responding or delegating where appropriate.
- Collaborate with other PAs to share best practice and align processes.
- Capture clear action-focused meeting notes and track completion of actions across the business.
- Maintain accurate records for invoicing expenses and financial controls.
- Act as cover for other PAs when required.
- Handle confidential and business-critical information with discretion.
- Ensure compliance with Vitalitys Code of Conduct and regulatory requirements.
- Represent Vitality professionally with internal and external stakeholders.
What do you need to thrive
- Proficient in Word Excel PowerPoint and Outlook.
- Extensive PA/secretarial experience.
- Skilled in minute-taking at senior-level meetings.
- Experienced in managing dynamic high-volume diaries.
- Strong written and verbal communication.
- Works well under pressure with minimal supervision.
- Flexible and adaptable approach.
- Excellent organisational and admin skills.
- Team player with initiative and deadline focus.
- Quick learner open to growth and role development.
- Committed dependable and takes pride in work.
- Actively promotes and embodies Vitality values.
- Bonus Schemes A bonus that regularly rewards you for your performance
- A pension of up to 12% We will match your contributions up to 6% of your salary
- Our award-winning Vitality health insurance With its own set of rewards and benefits
- Life Assurance Four times annual salary
These are just some of the many perks that we offer! To view the extensive range of benefits we offer please visit our careers page.Fantastic Benefits. Exciting rewards. Great career opportunities!
- Help you to be the healthiest youve ever been.
- Create an environment that embraces you as you are and enables you to be your best self.
- Give you flexibility on how where and when you work.
- Help you advance your career by playing you to your strengths.
- Give you a voice to help our business grow and make Vitality a great place to be.
- Give you the space to try fail and learn.
- Provide a healthy balance of challenge and support.
- Recognise and reward you with a competitive salary and amazing benefits.
- Be there for you when you need us.
- Provide opportunities for you to be a force for good in society.
We commit to all these things because we want you to feel that you belong and are supported to be happy and healthy.
About You
About Us
Were really excited to announce that we have recently been awarded Top 10 Best Places To Work in The Sunday Times Awards 2024!
Vitality is a multi-award-winning UK insurance brand here to make the world a healthier happier place.
Weve been a purpose and values-driven business from day 1- long before it became fashionable. Our core purpose is to make people healthier and enhance protect their lives. Vitality pioneered shared-value insurance. We incentivise people to live healthier longer lives they benefit our business benefits and society benefits. Were successful because we attract develop and retain the best people and because we care.
At Vitality were committed to diversity and inclusion because its good for our employees for our business and for society. We welcome applications from individuals of all backgrounds experiences and perspectives.
Vitalitys approach to sustainability
Vitality is a business that drives positive change. We reward people for making and sustaining healthier choices. But healthy people also need a healthy environment. To learn more please visit our Careers page. #LI-Hybrid
If we are fortunate in receiving a high volume of quality applications we may need to close this vacancy early. If you are interested please submit your application as soon as possible.
Employment Type
Contract
