Administrative Assistant 3
Administrative Assistant 3
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Job Description
Western Washington University with over 15000 students in seven colleges and the graduate school is nationally recognized for its educational programs students and faculty. The campus is located in Bellingham Washington a coastal community of 90000 overlooking Bellingham Bay the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver British Columbia. Western has additional sites in Anacortes Bremerton Everett Port Angeles and Poulsbo. Western is recognized nationally for its successes such as being named one of the top public masters-granting institutions in the Pacific Northwest for 25 years in a row by U.S. News & World Report.
Western Washington University is committed to achieving excellence through advancing inclusive success increasing our Washington impact and focusing on transformational education grounded in the liberal arts and sciences and based on innovative scholarship research and creative activity. Westerns greatest strength is the outstanding students faculty staff and alumni/ae who make up its community. Western supports an inclusive governance structure for all and provides a learning and working environment in which everyone can pursuit of this excellence individual employees are expected to establish and maintain productive and effective inclusive working relationships amongst diverse populations including staff faculty administration student and external constituents. Further individual employees are expected to have the ability to operationalize sustainability concepts (economic societal environmental) into all aspects of performing their job duties.
The institute is home to two academic minors one in Holocaust and Genocide Studies and another in Human Rights the latter offered in partnership with Fairhaven College
Goals of the institute:
- Provide our students with a global education rooted in the liberal arts that investigates the Holocaust genocide and crimes against humanity from various perspectives and academic disciplines
- Address the states recommendation to teach the Holocaust in schools by giving future teachers this background
- Promote the development of cohesive inter- and transdisciplinary courses with a strong commitment to innovative teaching and scholarly rigor
- Broaden public awareness and knowledge of the Holocaust genocide and crimes against humanity by creating scholarly and educational programming
This position provides administrative fiscal program event and communication support to facilitate the daily operations of the Ray Wolpow Institute for the Study of the Holocaust Genocide and Crimes Against Humanity. The institutes mission is to advance knowledge about the Holocaust genocide and mass violations of human rights. Home to a minor in Holocaust & Genocide Studies and in Human Rights the institute also creates educational and scholarly programming for the university and the community. The institutes support staff communicates regularly interacts with diverse internal and external audiences (e.g. government officials leaders from different religious communities and ethnic groups) requiring sensitive and professional communication.
This position is a permanent half-time 9-month cyclical position. It is located on campus with the flexibility to work remotely contingent upon department needs and university policy.
- High school graduate or equivalent
- Three years of progressively responsible office experience or equivalent education/experience
- Demonstrated ability to work collaboratively
- Ability to effectively serve a diverse staff student and faculty community
- Excellent verbal written and interpersonal skills
- A demonstrated ability to independently generate correspondence of a professional quality and to professionally communicate with a diverse set of people (i.e. students faculty community leaders professionals scholars)
- Proficiency with Microsoft Office Suite and experience producing tables/charts/graphs forms labels and correspondence with emphasis upon accuracy and appearance of output
- Demonstrated ability to work independently and multitask while managing time effectively and meeting deadlines
- Undergraduate degree
- Familiarity with academic settings; ability to work across centers institutes departments colleges and the campus community
- Prior successful experience planning and staging events
- Knowledge of basic WWU systems such as e-sign forms reservation procedures etc.
- Experience maintaining a website (e.g. Drupal and/or other Web development platform) and social media
- Experience with Banner Web4U CANVAS/InDesign or similar
Application materials should address your experience related to the position responsibilities and the required and preferred qualifications.
Position open to PSE DCA and permanent WWU employees (including project). Position closes 10/07/2025 at 11:55 pm. PSE candidates will receive priority consideration.
Western Washington University (WWU) is an equal opportunity compliance with applicable laws WWU does not discriminate on the basis of race ethnicity color national origin age citizenship or immigration status pregnancy use of protective leave genetic status sex sexual orientation gender identity gender expression marital status creed religion veteran or military status disability or the use of a trained guide dog or service animal (including a service animal in training) by a person with a disability or any other characteristic protected by federal state or local law in its programs or activities including employment admissions and educational programs. See WWUs Policies onProhibiting Discrimination Based on A Protected Class and Prohibiting Discrimination Based on Sex. Inquiries may be directed to the Office of Civil Rights and Title IX Compliance Title IX and ADA Coordinator Western Washington University Old Main 126 (MS 9021) 516 High Street Bellingham WA 98225; 360.650.3307 (voice) or 711 (Washington Relay);
WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation please contactHuman Resources Disability Services 360.650.3751 or 711 (Washington Relay).
Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (The Clery Act). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Westerns campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security such as policies concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the Office of the Vice President for Student Affairs at . The report can be found at: Annual Security and Fire Safety Report.
All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires which includes a sexual misconduct background check.
Employment Type
Full-Time
