Manager, Non IT Procurement

Role Purpose:

The Non-IT Category Manager will be responsible for providing procurement expertise support and leadership of end-to-end procurement to business stakeholders across Prudentials Head Office Service Entities and business units across Asia and Africa. This role will be based at its office in Kuala Lumpur (KL) Malaysia with a particular focus on Non-IT categories of expenditure in particular advertising & marketing corporate affairs and travel & events.

The Non-IT Category Manager will partner with business stakeholders and actively support strategic sourcing category management vendor management negotiations and contract management activities whilst continuing to identify opportunities to maximize value and mitigate risk from the Groups c. USD 450mil/annum Non-IT expenditure (out of the Groups total procurement expenditure of c USD 1 Bil) whilst also driving best practices with regards to vendor monitoring and governance third-party arrangements particularly with the Groups strategic partners.

The Non-IT Category Manager will be expected to work under the direction of the Non-IT Category Director Group Procurement and Head of Procurement Group Procurement. The role also requires an ability to engage and influence business stakeholders and externally with key vendors that support our business requirements and Prudentials strategic objectives.

Organization Context:

Prudentials group-wide procurement capabilities and footprint have recently been formalised in the last 6 years and have evolved significantly in this period through continued investment in procurement capabilities. The roll out of Coupa the Groups full service procurement and third party risk management platform has improved maturity and effectiveness through introduction of systemised expense governance and procurement controls supplier management contract management reporting analytics and third party risk management processes. This has also improved transparency of spend across the LBUs enabling increasing regional oversight that is continually being strengthened as more LBUs adopt Coupa.

These developments along with the establishment of a scalable procurement Centre of Scale (CoS) capability in KL and agreement to establish Group-wide category based teams out of Hong Kong Singapore and Malaysia underpin the direction to establish a centralised procurement model that effectively leverages Group wide and country volumes capabilities and expertise to obtain the best commercial outcomes (cost quality time) improved controls ways of working governance and mitigation of third party risks.

Prudentials growth as a whole in recent years has also meant there is an increased use and reliance on third party vendors and good procurement management and vendor governance practices is a management focus given the critical nature of these service provisions and commercial exposure in these arrangements. With respect to Prudentials Non-IT expenditure strategic management of the Groups professional services partners not limited to consulting and advisory services contingent workers auditors legal services corporate services marketing and advertising HR services and facilities management providers is necessary to ensure that sustainable value is realized from our strategic partners best practices introduced to ongoing supplier monitoring and governance and probity of the Groups procurement processes is maintained.

The candidate will be responsible for providing category management/procurement expertise and best practice and will be working closely with Group Finance Third Party Risk Management Legal senior business stakeholders and procurement teams across our business units as part of maximizing value and mitigating risk from our third-party arrangements.

Key Accountabilities and Performance Measures Impacted:

• To develop maintain and influence relationships with business stakeholders and vendors across the Head Office and business units as appropriate as part of establishing the Group Procurement function as a trusted business partner;

• Identify opportunities for spend optimization and risk mitigation through detailed spend analysis and non-IT category spend expertise in particular advertising & marketing corporate affairs and travel & events;

• Execute category management vendor management and procurement activities including strategic sourcing RFP/RFIs and commercial/contractual negotiation;

• Conduct contract management activities: (1.) Liaise with internal stakeholders and contract owners to establish commercially effective and compliant agreements; (2.) Identify and advise internal stakeholders of contractual risks and recommend strategies to mitigate risks; (3.) General maintenance of existing contracts including the management of addendums contract reviews renewals and terminations; and (4.) Provide guidance and support with respect to third party risk management and third party due diligence activities

• Partner with business stakeholders in third party/vendor performance management activities;

• To continually utilize best procurement practices and identify continuous improvement opportunities in the capability of the Group Procurement function;

• To seek consolidation of the vendor base through identification of vendor rationalization opportunities and establishment of preferred vendors and strategic partnerships where applicable across the business;

• Support compliance to the Procurement Policy and implement initiatives that drive awareness and compliance to the Procurement Policy across the business.

Candidate Specifications:

The candidate must have the following experience and be able to demonstrate the following:

• Strong stakeholder management skills and experience (both internal and external stakeholders) in particular with senior management/ (C-Suite level)

• Strong networking communication and influencing skills able to work with colleagues from different management levels cultures and background to influence changed behaviors across cultural and geographic boundaries

• A strong and genuine passion for procurement and vendor management excited about seeking new opportunities to demonstrate the value of effective procurement in business and actively pursuing to continuously improve learn and adopt market leading procurement practices and principles in the industry

• Experienced and comfortable to work in a dynamic and sometimes unstructured working environments with an ability to adapt to changing circumstances deadlines multiple concurrent agendas and adaptable to changing priorities often under pressure

• Deep analytical mindset and problem-solving skills with a high attention to detail whilst being able to operate at the strategic level and understand the bigger picture

• Demonstrated ability to work independently and in a team able to motivate and drive themselves and team members in identifying new opportunities and demonstrating value to the broader business

• Strong understanding and experience of best practices of non-IT procurement categories particularly category management supplier management strategic sourcing commercial negotiations contract development and management activities and processes

• Detailed and dynamic cross category experience including but not limited to advertising & marketing corporate affairs and travel & events management spend. Experience across non-IT categories such as consulting and advisory services HR contingent workers auditing legal services and corporate services is an advantage

• Proven experience working across procurement functions within multinationals across various industries

• Proven experience in supporting cross functional projects and strong understanding of project management principles time management and organization

• Strong understanding and skills of Procure-to-Pay processes and methodologies as well as experience with Procure-to-Pay tools

• High level of proficiency in Microsoft Office 365 suite particularly with Excel PowerPoint Word and SharePoint

• Strong and effective communication skills (written verbal and visual)