Associate Director of Event & Facility Services
Associate Director of Event & Facility Services
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Salary Not Disclosed
1 Vacancy
Job Description
Required Education and Experience: High School Diploma or GED AND:
- 3 years of experience in venue coordination event production facility operations or related field.
Certifications or Licenses:
- Valid Drivers License
Knowledge Skills and Abilities:
- Strong planning and coordinating public events skills.
- Proficient with facility and event scheduling software.
- Basic budgeting and accounting skills.
- Ability to manage multiple projects simultaneously while remaining accessible and approachable.
- Excellent internal and external customer service skills to align events with departmental goals.
- Goal- and task-oriented with strong follow-through.
- Skilled in on-the-spot decision making and problem solving.
- Highly organized with strong attention to detail.
- Professional communication skills with administrators coaches staff and students.
- Experienced in negotiating and collaborating with external partners.
- Clear and direct communication style; able to provide specific directions in fast-paced environments.
- Strong written and verbal reporting skills for project evaluation and documentation.
Working Conditions:
- Frequent onsite presence required during events including evenings weekends and holidays based on the event schedule
- Ability to work nights weekends holidays regularly and/or overtime work based on event schedules.
- Work primarily takes place in athletic facilities and event venues with potential exposure to varying weather conditions for outdoor events.
- Involves physical activity such as setting up and tearing down event equipment requiring the ability to lift 50 lbs.
- Requires prolonged periods of standing walking stooping and bending.
- Requires repetitive motions effective communication and the ability to operate a vehicle as needed.
- Collaboration with multiple departments and external stakeholders in a fast-paced environment demands strong communication skills and adaptability.
- Occasional exposure to high-stress or time-sensitive situations.
- May be designated as an essential position during emergency campus closures.
- May be required to remain on campus overnight during severe weather or emergency situations.
- Exposure to odors and loud sounds.
Preferred Qualifications:
- Bachelors and/or Masters Degree
- Work experience or education in Facility Event or Business Management
- AutoCAD Certification
- 5-10 years of experience in event set-up tear-down and arena changeovers
- 5 years of supervisory experience
- Forklift operator license
Special Instructions: If you are selected as a final candidate for this position you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy visit You Belong at the University of Oklahoma: The University of Oklahoma values our communitys unique talents perspectives and experiences. At OU we aspire to harness our innovation creativity and collaboration for the advancement of people everywhere. You Belong Here!
Equal Employment Opportunity Statement: The University in compliance with all applicable federal and state laws and regulations does not discriminate on the basis of race color national origin sex sexual orientation marital status genetic information gender identity/expression (consistent with applicable law) age (40 or older) religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment housing financial aid and educational services.
Required Attachments
Documents required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.
The purpose of the Associate Director of Event & Facility Services is to manage all aspects of event production ensuring that venues are ready for events rehearsals practices performances or OU athletic contests. Responsibilities include but are not limited to ensuring that all facility and technical production requirements are met in a timely safe efficient and cost-effective manner. Additionally the Associate Director of Event & Facility Services must demonstrate personal accountability including (1) compliance with the compliance staff directives and (2) adherence to Athletics Department and University policies as well as NCAA and SEC Conference rules and regulations.
Essential Functions:
- Coordinates and manages all set-up teardown and event changeovers/conversions within all OU Athletics facilities.
- This includes all OU athletic events and non-athletic events such as University functions school district entertainment and community events family attractions conventions concerts exhibitions consumer shows meetings banquets miscellaneous University Affairs and private entertainment events.
- Reviews facility calendar to recommend appropriate timing for event changeovers including determining appropriate staffing needs.
- Schedules directs and supervises all aspects of technical operations personnel to assure facility readiness and smooth operation of events.
- Inspects event conversion and installation progress to ensure conformance to established specifications.
- Oversees the assembly operation repair and maintenance of event production equipment.
- Anticipates and troubleshoots potential issues with event changeover/conversion timelines venue capability restrictions audio visual lighting and rigging.
- Manages the technical equipment inventory program and researches potential equipment upgrades or replacements as needed.
- Knows and guarantees compliance with all laws codes ordinances policies procedures including fire and ADA code requirements related to event setups layouts and operations.
- Works with supervisors and athletics administration to evaluate potential events including concert bids & event proposals by assisting with review of technical riders advancing shows etc.
- Responsible for the upkeep of all Venue Tech Packets
- Maintains the event CAD layout electronic database
- Acts as a representative of building management and is a key liaison between tenants contractors and clients.
- Assists with budget planning resource allocation and on-site logistics management; supervises audiovisual setup and enforces risk management protocols.
- Perform all duties deemed necessary by the Lloyd Noble Center General Manager or Assistant AD of Event & Game Operations.
Required Experience:
Director
Employment Type
Full-Time
