Financial Coordinator

Who We Are

The Capital Area Immigrants Rights (CAIR) Coalition is now Amica Center for Immigrant Rights (Amica Center for short). Click here to learn more about our new name. Since our founding in 1999 we have grown significantly and added new services to support immigrants in detention. Recently Amica Center has outgrown our name expanding beyond our initial services and geographic boundaries.

Amica is the Latin word for friend and that echoes the way we approach what we do. Just as friends stand with one another Amica Center stands with our clients to achieve the safety stability and opportunity we all deserve.

We are the only non-profit organization in the Washington D.C. area that is exclusively focused on providing legal assistance to adult and child immigrants detained by the government in the Capital Region and beyond.

Our Work Environment

The work environment in the Finance team plays a crucial role in fostering productivity collaboration and our team we take pride in creating a positive and supportive atmosphere that enables our team members to thrive and excel in their roles.

Position Summary

The Financial Coordinator is a full-time position working directly with the Director of Finance and the Program Finance Manager to support the financial operations of the organization.

General Duties and Responsibilities 1

• Assist the Program Finance Manager with the preparation and submission of monthly grant invoices.
• Coordinate with program staff to clarify expenses and ensure accurate reporting.
• Support basic grant administrative reporting and documentation as needed.
• Record daily cash transactions in Sage Intacct with a high degree of accuracy.
• Monitor bank activity to ensure all income and expenses are captured in a timely manner.
• Serve as backup for input of weekly accounts payable.
• Maintain vendor records and ensure timely and accurate payment processing.
• Support employee reimbursements through Expense Wire.
• Assist with the bi-weekly payroll preparation by populating excel templates and uploading data into Sage Intacct.
• Clicktime database management

1 This list is illustrative and not intended to be a complete classification of all job functions or tasks.

Additional Role-Specific Details:

Position Type

Full-time Non-exempt

While the Director of Finance will strive to maintain a regular work schedule there may be times when work demands exceed the norm. The situation may arise due to unforeseen circumstances. During these times it may be necessary to extend the working hours to ensure tasks are completed within the required time frame.

Reports To

Director of Finance

Supervisory Responsibility

None

Hiring Timeline

Applications will be reviewed on a rolling basis.

Salary 2

$61000-$64000 commensurate with experience

2 In 2018 Amica Center implemented a compensation framework to be more straightforward transparent and provide assurance of internal equity. The compensation model we use is based on an individuals position and years of relevant work experience to avoid salary discrepancies and to reduce the risk of racial gender or other forms of bias affecting a candidates salary.

Location

Amica Center follows a hybrid work environment. This position can be based from our Washington DC or Baltimore MD office or it can be a fully remote position for the right candidate.

Travel

This position may require occasional travel to Amica Centers Baltimore Maryland and/or Washington D.C. Office.

Telework

Amica Center follows a hybrid work model requiring staff to be on-site at least one day per week. Certain roles may involve additional in-office presence or travel while fully remote positions are exempt from this requirement.

COVID-19 Vaccination:

All employees are required to be fully vaccinated and boosted against COVID-19. To be fully vaccinated means having completed the full dosages required for the type of vaccine obtained as designated by the CDC. If boosters are subsequently recommended by the Centers of Disease Control and Prevention (CDC) then employees will be required to receive the booster within thirty (30) days of their eligibility to access the boosters.

Benefits

• Amica Centers benefits package includes:
• Free gym access located in Washington D.C (dependent on employees primary office)
• Flexible working hours after successful completion of trainings and with approval of supervisor
• Pre-tax commuter benefits for those living in the DMV
• Subsidized health dental insurance and vision insurance (Amica Center pays a very high rate of the insurance package for which we can provide additional information)
• Eligibility for data reimbursement payments totaling: $300 on an annual basis
• Life Insurance valued at $50000 as well as long- and short-term disability
• The option to set up a Flexible Spending Account
• High Deductible Health Plan (HDHP) with a one-time employer contribution of $350 to the Health Savings Account (HSA)
• The option to set up a 403(b) savings account (the equivalent of a 401(k) account for non-profit organizations) which the organization has the option for all employees on an annual basis to match at a certain percentage after one year of continuous employment

Paid time off includes:

• 23 Personal Days per calendar year
• Up to 20 days of Sick Time per calendar year
• 7 hours of Volunteer Time Off per calendar year
• Federal holidays
• Paid winter break closure
• 12 weeks of parental leave

At Amica Center we embrace the fact that talented individuals come from diverse backgrounds and life experiences. We believe that diversity in all dimensions of the organization supports and bolsters the innovative thinking essential to our success. Amica Center values your unique perspectives skills and potential and we are committed to providing equal opportunities for growth and development. If you are passionate about Amica Centers mission and are excited to contribute your talents to our team we encourage you to submit your application. Candidates from traditionally underrepresented groups are strongly encouraged to apply. If you are a candidate with a disability and require accommodations to apply for this position please contact us at

EEO Statement

Amica Center for Immigrants Rights is an equal opportunity accordance with anti-discrimination law this policys purpose is to effectuate these principles and mandates. Amica Center prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race color religion sex sexual orientation gender identity or expression pregnancy age national origin disability status genetic information protected veteran status or any other characteristic protected by law. Amica Center conforms to the spirit as well as to the letter of all applicable laws and regulations.

Our Anti-Racism Statement:

to Apply:

Submit your resume with your Paylocity application. Please refrain from sending application materials separately via email.

Competencies Required:

• Attention to Detail: Accurately records financial data reviews documentation and ensures compliance with financial procedures.
• Collaboration and Communication: Works effectively with finance and program staff to gather information clarify expenses and support smooth financial operations.
• Excel Proficiency: Demonstrates strong Microsoft Excel skills and is comfortable learning and navigating new functions as needed.

Qualifications Required:

• 2 years of experience in accounting bookkeeping and nonprofit finance
• Familiarity with Sage Intacct and/or ExpenseWire is a plus.
• Experience supporting grant reporting or compliance is preferred.
• High attention to detail and accuracy.
• Ability to work independently manage deadlines and communicate effectively across departments.