Accounts Payable Clerk (Closes )

Job Title:

Accounts Payable Clerk

Department:

Finance

Division:

Finance

Supervisor:

Finance Director

Position Overview:

Under direct supervision of the Finance Director.

Essential Functions

1. Responsible for overall Accounts Payable process;
2. Responsible for approving Purchase Orders and ensuring that coding is correct utilizing the Microix Purchasing software;
3. Responsible for reconciling vendor invoices in a timely manner;
4. Verifies vendor accounts by reconciling monthly statements and related transactions;
5. Responsible for cost breakdown for the phone bills electric water and gas bills on a monthly basis and processing the Purchase Orders for those bills;
6. Maintains financial historical records by scanning using the Document Imaging Software and utilizing the SAGE MIP Accounting Software program;
7. Generates checks for all approved disbursements and mail/distribute checks;
8. Responsible for composing and processing out-going correspondence including letters memos reports etc;
9. Maintains accurate vendor files program files and other necessary documents;
10. Communicates with Division Directors Program Managers and other personnel regarding accounts payable questions concerns discrepancies etc;
11. Performs other duties as assigned and within the scope of the position.

Educational

Requirements:

Minimum: High School diploma or GED.

Preferred: College coursework in accounting.

Experience Requirements:

Minimum: One (1) year of work experience in the areas of Accounting Cash Management or Fixed Assets.

Preferred: Three (3) or more years of work experience in the areas of Accounting Cash Management or Fixed Assets.

Knowledge Skills & Abilities:

Computer:

1. Proficiency in Microsoft applications including Word Excel Outlook Access Internet Explorer Project etc.
2. Ability to learn Sage MIP Fund Accounting Software system software Microix Purchasing software and Document Imaging Software.

Communication:

1. Ability to establish and maintain professional relationships with co-workers and outside agencies at all levels;
2. Skilled in the use of business communications (proper spelling/grammar);
3. Skilled in the use of business arithmetic (accounting etc).

Miscellaneous:

1. Ability to pass a background screening;
2. Must maintain confidentiality;
3. Must demonstrate strong organizational skills with the ability to prioritize;
4. Knowledge of Generally Accepted Accounting Principles (GAAP);
5. Ability to analyze situations and adopt appropriate courses of action;
6. Ability to be persuasive and tactful in controversial situations;
7. Ability to work under tight time constraints;
8. Ability to meet deadlines adapt to changing priorities and work well under pressure;
9. Ability to effectively conduct research analyze information and interpret data;
10. Ability to interpret and follow applicable federal state and local laws regulations and requirements.

Physical Demands:

While performing the duties of this job the employee regularly is required to sit; use hands to finger handle or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand; and walk. The employee is occasionally is required to stoop kneel crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment:

Work is generally performed in an office setting with a moderate noise level. Evening and/or weekend work is often required. Occasions may arise requiring work outdoors where exposure to natural weather conditions may occur. There is regular interaction with the public other agencies and employees. Tight time constraints and multiple demands from several and multiple demands from several people are common. Travel may be required for training meetings conferences presentations and other events.