Access to Justice Services Administrative Assistant (41-3059)

The position is responsible for tracking and processing referrals to one of the dispute resolution programs and ensuring that case reports are reviewed to confirm appropriate routing. This includes obtaining scanning and saving case files when necessary. The role involves assigning new cases in accordance with office procedures and entering relevant data into spreadsheets. The employee will also create docket and distribute court forms pleadings and reports and is responsible for tracking the distribution of final orders.

Additional duties include scanning files in and out of the office tracking deadlines and copying files and documents as needed. The position assists in the review of dissolution case files and is responsible for processing child interviews which includes logging information entering data into TrakMan closing the cases and creating mail merge documents. The role also includes opening sorting and routing mail; answering and screening phone calls; screening and admitting visitors; and maintaining a central appointment calendar for staff. The employee gathers timesheets for supervisor signature maintains office supplies and alerts the supervisor to any administrative issues. Additionally the position provides support to Access to Justice department programs as needed.

LEGAL RIGHT TO ACCEPT EMPLOYMENT
The States online recruitment system Workplace Alaska requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function as an employer sponsor.

The Work Hours
Full-time court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday Friday 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.

Exceptional Benefits for Full-Time Employees

We offer a competitive benefits package that includes12 paid holidaysmedical dental and optional vision coverage andemployer-paid life insurance. Employees are enrolled in thePublic Employees Retirement System (PERS)and theAlaska Supplemental Annuity Plan (SBS) with access to theAlaska Deferred Compensation Plan.Personal leaveis accrued for vacation illness or personal needs.

Enjoy peace of mind and long-term security while serving your community.

See for additional information.

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VIDEO: The who what when where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

Graduation from high school or completion of a General Education Development (GED) certificate.
AND
Two years of progressively responsible fully qualified work experience as an administrative assistant.


Substitution:
Completion of an appropriate vocational training course of study such as legal secretary paralegal or office skills will substitute for one year of the required administrative assistant work experience.

A bachelors degree from an accredited college will substitute for one year of the required administrative assistant work experience.

Twelve months of work experience performing general clerical work that demonstrates work skills equal to those of a Court Case Manager 1 with the Alaska Court System will substitute for one year of the required administrative assistant work experience.

NOTE: Work experience as a legal administrative assistant is preferred.

This applies to your application submission.

Documents to be Attached to the Application (REQUIRED):

• Post-secondary transcripts if using education to meet minimum qualifications.

Documents to be Submitted at the Time of Interview (REQUIRED):

If you are selected to advance to the interview phase of the recruitment process you must provide the following at the time of the interview (if not already attached to your application):

• Copies of your most recent (2) performance evaluations
• A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.

WORK HISTORY
If using work experience not already documented in your application provide the employers name your job title dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATION
If post-secondary education is required to meet the Minimum Qualifications you must fill in the Education and Training section of the application. If you have not obtained a degree please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.

SELECTION PROCEDURE
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately we cannot always interview all applicants. If your application is considered not qualified you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified you may appeal this decision to the Human Resources Director at 820 West 4th Avenue Anchorage AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.

NEPOTISM REVIEW
To avoid a conflict of interest and the appearance of impropriety applicants who have a spouse close relative and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.

BACKGROUND CHECK
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer no to these questions. If you are not sure if your situation requires disclosure please contact the Human Resources Department at . The Court System reserves the right to confirm all background information.

Contact Title: Recruitment

E-Mail:

Mailing Address: 820 West 4th Avenue Anchorage AK 99501

Phone Number: