Head Secretary Early Learning Center & Virtual Learning

POSITION Head Secretary - Early Learning Center & Virtual Learning

LOCATION Early Learning Center & Virtual Learning

SCHEDULE Hours/Day -8

Days/Year -208

SALARY Level2 Secretary-SNAP Salary Schedule

Placement is dependent on verified experience

Pay is annualized over 12 months

JOB TYPE Hourly

UNION/CONTRACT SNAP (PSE)

START DATE Upon Hire

SUMMARY

The Head Secretary provides administrative support to the site administrator conveying information regarding school functions and procedures and supporting the broad array of services provided to students families and staff. This position also coordinates the work of other building secretaries.

QUALIFICATIONS

• High school diploma or equivalent.
• Two years of secretarial clerical or business work experience preferred.
• Demonstrated ability to use sound judgment and complex problem-solving.
• Ability to collaborate and create a welcoming environment for all staff students families and community members.
• Computer experience with knowledge of Microsoft Office and Google Suite.
• Possess excellent skills in spelling grammar punctuation and written/oral communication.
• Demonstrated ability to work with minimum supervision in a busy office with many interruptions.
• A valid first aid card is required within 90 days of employment.
• Demonstrated ability to handle confidential information.
• Demonstrated record-keeping skills working accurately with figures and using good organizational
• Dependable with regular attendance and punctual arrival at work.

PERFORMANCE RESPONSIBILITIES

• Greet and assist students staff parents and visitors in the office.
• Answer the telephone refer calls take messages and answer inquiries.
• Maintain the operation and efficiency of the office.
• Facilitate communication between the administration students parents staff and district.
• Prepare and coordinate school correspondence including the monthly newsletters.
• Assist and cross-train with the Building Secretary.
• Facilitate student enrollment transfers and withdrawals from school including processing records and updating the student management system.
• Oversee and maintain student attendance records including attendance reporting.
• Schedule all safety drills and maintain safety records for the building.
• Maintain the school website including a current activities schedule.
• Monitor and maintain the building substitute system secure daily substitutes signatures for sign-in sheets process substitute paperwork and orient substitutes to physical facilities and duties.
• Respond to first aid situations (cuts bruises broken bones bleeding etc.) in an appropriate manner and document as appropriate.
• Dispense student medication and monitor students in the sick room.
• Maintain accurate student enrollment reports including verification printing and submission of the monthly P223 report.
• Complete purchasing card reconciliation and maintain the building purchasing budget as directed.
• Oversee all transportation needs issuing bus tags and making transportation changes as needed.
• Maintain class roster information in the student management system.
• Maintain appropriate inventory of office and teaching supplies including orders and distribution.
• Coordinate student photography dates.
• Prepare correspondence as appropriate and requested and maintain confidential records in a secure and confidential manner.

• Other related duties as assigned.

IMMEDIATE SUPERVISOR

Building Administrator

TERMS OF EMPLOYMENT

Salary and work yearare determined by thenegotiated agreement and the needs of the District.

Verification of identity and United States work authorizationmust becompleted before employment commences. The successful candidate for thispositionmust complete a fingerprinted background check with the Washington State Patrol and the Federal Bureau of Investigation. Employment is contingent upon clearance of the background check.

ADDITIONAL INFORMATION

HEALTHCARE BENEFITS -Employees who meet the eligibility criteria outlined in Chapter 182-31WAChave access to medical dental vision supplemental life and supplemental disability insurance through the School Employee Benefit Board (SEBB).

RETIREMENT -All regular non-substitute employeesare enrolledin a state retirement plan through the Washington State Department of Retirement Systems (DRS).

SICK LEAVE -All regular non-substitute employees receive 12 sick leave days (proratedbased on FTE) and paid time off. Substitute employees receive sick leave perRCW49.46.210.

PAID TIME OFF -All regular non-substitute employees receive paid time off including annual and/or vacation leave. Paid time off varies bypositionand work year. Refer to the applicableCollective Bargaining Agreement or salary schedulefor details.

OTHER BENEFITS

Classified employees receive 10-13 paid holidays (depending onposition& work year). Refer to the applicableCollective Bargaining Agreement or salary schedulefor details.

Employeesmay beeligible forVEBAincluding monthlyaccrualand/or sick leave conversion. Benefits arepositionspecific. Refer to the applicableCollective Bargaining Agreement or salary schedulefor details.

West Valley School District does not discriminate in any programs or activities on the basis of sex race creed religion color national origin age veteran or military status sexual orientation gender expression or identity disability or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employeeshave been designatedto handle questions and complaints of alleged discrimination: Title IX and Civil Rights Compliance Coordinator: Sabre Dahl 2805 N Argonne Rd. Spokane Valley WA 99212 Phone: .Section 504 Coordinator Dan Andrews2805 N Argonne Rd. Spokane Valley WA 99212 Phone: .