PASS 319 – Human Resources Information System Officer (HRIS)

Career Opportunity

PASS 319 Human Resources Information System Officer (HRIS)

Posted September 26 2025

Internal/External

Date of Appointment: As soon as possible

Reporting to: Human Resources Manager Payroll/Benefits/System Administration

Description: Administer and maintain HR/Payroll software systems including but not limited to ISYS Parklane Absence Management System and the Employee Self-Serve (ESS) Portal. Ensure data accuracy and the effective functioning of all HR and Payroll information systems. Provide support for data queries report generation and related analytics across HR and Payroll departments. Collaborate with software vendors to coordinate system updates upgrades and modifications. Deliver user support and training to ensure effective use of HR/Payroll systems and tools.

In addition this role is accountable for maintaining the security of all HR/Payroll systems by implementing and monitoring security controls mitigating risks and ensuring compliance with organizational and regulatory requirements. The incumbent will serve as the subject matter expert for all HR/Payroll systems providing leadership during upgrades new system implementations and process improvement initiatives.

Responsibilities:

HRIS System Administration & Support

• Serve as the subject matter expert for HRIS modules including set up access security configuration and troubleshooting.
• Provide daily functional and technical support for ISYS ATE Parklane M-Val and other integrated HR systems.
• Support HR staff and administrators in data verification system use and process consistency.
• Set up and maintain grids job and assignment records seniority updates and organizational roles in the Boards HRIS platform ensuring all models are properly defined for all employee groups.
• Implement and maintain core system changes across Board platforms.
• Responsible for the annual absence rollover and allocation of all employees of the Board.
• Provides the payroll file for each pay period.
• HR Officer extracts all payroll entries from the HR system and provides a pay pending file to payroll for processing.

• Develop and run SQL queries to extract analyze and report HR and employee data.
• Maintain accurate and up-to-date data across all HRIS platforms.
• Manage HR data processes such as vacation and sick leave allocation staffing performance appraisals and mass updates.
• Collaborate with the Payroll department to align HRIS data with payroll requirements (e.g. pay periods percentages models and service days).
• Prepare and generate custom reports for HR Payroll Finance Senior Leadership the Ministry of Education (ONSIS) OCSTA and monthly Board reports.
• Administer and track employee evaluations using relevant software systems.
• Support teacher evaluations in relation to the software platform.

• Identify opportunities for HR process automation system optimization and workflow improvements.
• Work with ICT to resolve system issues implement patches manage upgrades and develop custom interfaces and queries.
• Participate in HRIS-related projects system enhancements and strategic initiatives aligned with HR and organizational goals.
• Collaborate with the Boards Education Partners to ensure HRIS functionality meets business and regulatory requirements.

• Create and maintain clear documentation including user guides process manuals and system workflows.
• Provide training and ongoing support to end users across HR school administration and other departments.
• Effectively communicate with both technical and non-technical Education Partners to ensure understanding and proper system use.
• Some travel required

Other Duties as assigned

Qualifications:

• Minimum Post-secondary diploma or certificate in a related field
• Minimum Bachelors degree Human Resources Information systems/ Technology Business Administration or Computer Science
• Minimum three years in a related field
• Five years with additional experience within an educational or unionized environment is preferred
• CHRL designation or working towards certification considered an asset

• Advanced proficiency in Microsoft Office
• Expertise in HR policies and procedures
• Strong knowledge of hiring practices
• Strong Communication skills (written and oral)
• Strong analytical and problem-solving skills ability to gather interpret and analyze data for decision making.
• Trouble shooting system or data integrity issues.
• Root cause analysis and proactive resolution planning.
• Strategic Thinking and Organizational and diagnostic skills.
• Ability to align system usage and processes.

Father Kennedy Catholic Education Centre 90 Mulberry St. Hamilton ON L8N 3R9

Salary:

Professional Administrative Support Staff PASS 6 - ($77638 - $96956)

Last date for consideration: Friday October 10 2025 @ 4:00 pm

Applicants shall submit a resume and cover letter.Please include the full posting title within the subject line. The resume must include two (2) Professional References. It must also include an authorization to contact references provided. Thank you to all applicants who submit their application. Please note only those applicants eligible for an interview will be contacted.

Schools and administrative sites within the Hamilton-Wentworth Catholic District School Board (HWCDSB) give witness to the truth that Jesus Christ is the foundation and the heart of Catholic Education and the centre of its community. Central to this vibrant and student focused system is a vision of students as uniquely created in the image of God. This commitment is expressed and realized in the Boards Mission which is:

In union with our Bishop to enable all learners to realize the fullness of humanity of which our Lord Jesus Christ is the model

Hamilton-Wentworth Catholic District School Board (HWCDSB) is committed to equity and inclusion in the recruitment and hiring of qualified staff who reflect the diversity of students and our community. We actively encourage applications from members of groups with historical and/or current barriers to equity including but not limited to:

• First Nations Métis and Inuit peoples and all other Indigenous peoples;
• members of groups that commonly experience discrimination due to race ancestry colour or place of origin;
• persons with visible and/or invisible (physical and/or mental) disabilities.

• value promote and encourage the hiring of staff from under-represented communities;
• value applicants additional experiences lived experience skills backgrounds and perspectives
• collect voluntary self-identification data from applicants in accordance with the Ontario Human Rights Code HWCDSBs Teacher Hiring Practices Administrative Procedures and Ontarios Anti -Racism Data Standards.

The HWCDSB is also an equal opportunity employer that is committed to inclusive barrier-free recruitment and selection processes. We also recognize our duty to accommodate and foster a culture of inclusion. We will provide accommodations during the hiring process. If an accommodation is required please inform the Human Resources Team or Hiring Manager in advance of any part of the process. All information received relating to a candidates required accommodation will be addressed confidentially.