Interim Public Disclosure Officer
Interim Public Disclosure Officer
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Job Description
Position Description
TheOffice of the City Clerkisseekinga detail-oriented and collaborative individualto serve as Interim Public Disclosure Officer(Strategic Advisor-LEG BU)in theLegislative Department.until December 30 2025.
AsPublic Disclosure Officer you will have the opportunityto perform a wide range of duties that include:
Ensuring thetimelyandaccurateresponses to public records requests in compliance with the Washington Public Records Act (PRA) (RCW 42.56).
Workingwith elected officialsandtheir staff constituents media city staff leadership and attorneys to ensure the departmentremainsin compliance with its legal obligations and in supportofpublic trust and transparency initiatives to meet mutual goals.
About the Office of the City Clerk:
As a division theOffice of the City Clerk(OCC) serves as a public information hub for legislative processes legislation research and vital agency information and records. The mission of the OCC is to foster civic education participation and openness in Seattle city government through effective facilitation of the legislative process and transparent accountable stewardship of public information and official records. The OCC aims to provide consistent high-level services which promote and strengthen a world-class government building on the interdisciplinary strengths of the public office and theCity.
About the Public Disclosure Unit:
This Public DisclosureUnit responds to all requests for public records underRCW42.56 and ensures compliance with laws regulations and department policy balancing transparency with the limited exemptions allowable by law. The unitis responsible fortraining and educating Legislative Department colleagues as to the requirements of the Public Records Act. Public Disclosure staff alsoparticipatesin City-wide teams reviewing new online request portals and the development of new City policies. The City Clerk serves as the Legislative program sponsor.
You will be most successful in this position if you:
Embody the Office of the City ClerkMission Vision and Values(Public Service Accountability Respect and Stewardship).
Are a team player who values cooperative working relationships with diverse groups of people.
Havestrong critical thinking and analytical skills.
Are knowledgeable experienced and motivated about working to end institutional and systemic racism.
Canmanagea high volume of tasks and projects with shifting deadlines react withappropriate urgencyto situations and events that require quick response or turnaround times and be adept in using technology solutions and tools to effectively manage/process workload.
Communicateeffectively both orally and in writing on high profile sensitive matters and react withappropriate urgencyto situations/requests that may changefrequently
Handle confidential information associated with processing records for production and delivery witha high levelof integrity and discretion.
Take initiative and collaborate between various City-wide subject matter experts todeterminetheappropriate approachand response.
Are a strong collaborative partner who can also independently set priorities with little direction.
Job Responsibilities
Receive and acknowledge public disclosure requests and engage with requesters andlikely custodiansto confirm scope and reasonable interpretation of public disclosure requests in compliance with the Public Records Act.
Perform eDiscovery searches and/or generates search terms for Boolean searches.
Review collected records for responsiveness and exemptionsin accordance withthe legal statutes case lawpoliciesand procedures and to independently redact records generate exemption logs and prepare installments for disclosure within given deadlines.
Useonlineportal to track requests communicatewithandinvoice requestor and provide records via the Public Records Request Center on or before deadlines.
Understand City retention schedules and City Multi-Departmental Administrative Rules governing public records andretainsrecords and process requests accordingly.
Serve as liaison and communicate regularly with subject matter experts records custodians the City Attorneys Office other public disclosure officers and various agencies or third partiesto clarify information.
Identifyissues and concerns associated with potential risks or compliance issues challenging or high-profile requests and any process improvement opportunities related to the body of work.
Support colleagues in the conduct oftrainings data management recordsawarenessand advocacy campaigns associated with citywide policy and policies and procedures within the LegislativeDepartment.
Pleasenotethisjobannouncementisnotdesignedtocoverorcontainacomprehensivelistingofactivitiesdutiesorresponsibilitiesthatarerequiredoftheemployeeforthisjob.Dutiesresponsibilities andactivitiesmaychangeatanytimewithorwithoutnotice.
Qualifications
You will be prepared to take on this role if you havefollowingexperience skills knowledge and abilities(or an equivalentcombination of education experience and/or trainingto perform the body of work):
Bachelors degreein business or public administration or another related discipline.
Proven experience in a role involving public records legal compliance or information management.
An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification.
Experience in systems operations procedures research or analysis in a legal setting government records management project management clerk or equivalent office experience.
Ability to exercise good judgment and discretion andmaintainconfidentiality.
The ideal candidate will have:
Strong attention to detail.
A high levelof organizational skills with the ability to work under deadlines balancing several tasks simultaneously and quickly prioritizing multiple and competing tasks.
Experience in electronic review tools such as Microsofts Advanced Electronic Discovery NuixandGovQA.
Working knowledge of the Washington State Public Records Act.
Working knowledge of the City of Seattle City Charter.
Ability to work with creativity and flexibility both independently and as a team member.
Excellent communication skills professional levelwritingand presentation skills.
Commitment to improving government effectiveness and delivering meaningful results.
Note:Studies have shown that women and people of color are less likely to apply to jobs unless they feel they meet every qualification. However everyone brings different strengths to the table for a job and people can be successful in a role in a variety of ways. If you are excited about this job but your experiencedoesntperfectly check every box in the job description we encourage you to apply anyway.
Additional Information
This position is represented by the PROTEC 17 bargaining unit.The full salary range for this position is$50.08 - $89.61hourly. This temporary assignment is scheduled to continue until December 30 2025.
WORK ENVIRONMENT
The Legislative Department has implemented a four-daysin-office policy and this position will primarily be onsite at the Seattle City Hall: 600 Fourth Ave. 3rd Floor Seattle WA. Alternative Work Arrangements may be considered and will be based on operational needs.
WHY WORK AT THE CITY
The City of Seattle recognizes every City employee must play a role in ending institutional and structural racism. Our culture is the result of our behavior our personal commitments and the ways that we courageously share our perspectives and encourage others to do the same. To cultivate an antiracist culture we seek employees who will engage in theRace and Social Justice Initiative by working to dismantle racist policies and procedures unlearn the way things have always been done and provideequitableprocesses and services.
HOW TO APPLY
Complete a NEOGOV online application.
Attach a PDF of your cover letter in which you clearly describe how your knowledge skills and abilities prepare you for the job responsibilities and qualifications outlined in the job announcement.
Attach a PDF of your resume.
Applications received without the requested materials will not be considered.
If you have any questions please contact HR Analyst Arzu Jamilovaat
Required Experience:
Unclear Seniority
Employment Type
Temp
