Parish Operations Manager
Parish Operations Manager
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Job Description
PARISH OPERATIONS MANAGER
Saint Paul Parish
2007 New Hope Street
East Norriton PA 19401
Job title: Parish Operations Manager
Job Status: Non-Exempt / Part-Time
Hours: 18 Mon-Fri (schedule flexible)
Contact: Rev. Richard K. McFadden Parochial Administrator
Primary Functions: Under the direction of the Pastor/Administrator this position:
- Provides a welcoming environment to those visiting or contacting the parish
- Supports Parish Staff in carrying out their mission on behalf of the parish
- Manages Human Resources and Facilities Needs of the Parish
- Carries out other additional functions as required.
Duties and responsibilities:
- Help ensure that the Rectory provides a welcoming environment
- Welcome greet and assist visitors as needed.
- Answer the telephone take messages and/or refer caller to appropriate person.
- Reserve Mass intentions as needed.
- Support Parish Staff in carrying out their missions on behalf of the Parish
- Evaluate office equipment and technology and manage the upgrade or installation of new equipment or systems as needed.
- Provide support to Pastor office maintenance and sacristy staff in regard to the ordering and purchases of goods and supplies and facilitating interactions with vendors working in a timely fashion to resolve issues and ensure the best quality items are obtained at the most reasonable price.
- Maintain regular contact with and provide assistance to the off-site Parish Bookkeeper as requested.
- Manage Human Resource and Facilities Needs of the Parish
- Maintain all personnel records and time sheets in accord with relevant laws and Archdiocesan policies.
- Ensure that all parish staff and volunteers are in compliance with relevant Safe Environment requirements (training clearances background checks).
- Schedule and coordinate the use of parish buildings and grounds ensuring that any outside groups have the necessary insurance.
- Liaise with tenants to maintain a friendly and fruitful relationship foster a spirit of open communication and cooperation and ensure that their needs are being met and their concerns or questions are provided with a timely response.
- Facilitate the Management of Parish Finances
- Maintain office petty cash account and Mass Stipend Account
- Deposit and record parish collections and parishioner contributions in compliance with Archdiocesan policies and relevant laws
- Provide support for parish development and fundraising efforts and ensure that the fundraising efforts of parish organizations comply with legal requirements and archdiocesan policies.
- Maintain filings of all parish financial transactions and other records providing copies on a regular basis to the off-site Bookkeeper.
- Provide administrative support to the Parish Finance Council as needed.
Requirements/Skills/Knowledge and/or Abilities
- Job related skills: familiarity with Catholic culture practices and terminology; proficiency in relevant computer programs; experience with bookkeeping filing and database management.
- Interpersonal skills: friendly demeanor and a willingness to serve; personal motivation and integrity; ability to handle confidential material; ability to work well with parish staff and adapt to unexpected situations or circumstances.
- Education/Experience: high school diploma or equivalent required; associates degree or 3-5 years experience in related field or similar position preferred
Required Experience:
Manager
Employment Type
Full Time
