Administrative Assistant Regular Full-Time Radiation Therapy
Administrative Assistant Regular Full-Time Radiation Therapy
Posted on :
29-09-2025
Employer Active
1 Vacancy
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Job Description
Summary of Duties:
It is expected that you work as a member of the team interacting closely with your co-workers on a daily basis. The successful candidate will be responsible for:
- Providing administrative and secretarial support to:
- Manager Radiation Therapy
- Professional Leader Radiation Therapy
- Radiation Therapy Supervisors
- Coordinating appointments meetings conferencing and maintaining electronic calendar for Manager
- Ensuring appropriate materials are prepared and brought forward for scheduled meetings recording and transcribing meeting minutes distributing meeting packages on a timely basis arranging for appropriate audio-visual teleconferencing and other equipment arranging meeting rooms and other details
- Compiling appropriate data for meetings reports projects and preparing presentations from draft notes/outlines as needed
- General office administration (i.e. managing phone calls in-person and email inquiries from patients staff contractors and the general public filing timesheets requisitioning of supplies new staff orientation sorting incoming mail)
- Maintaining departmental files including confidential files
- Preparing paperwork for Human Resources (new hires leaves resignations salary increases personnel file changes)
- Coordinating recruitment process arranging interviews preparing interview packages
- Inputing all departmental payroll hours
- Organizing social functions retreats and events
- Maintaining department expense reports and facilitating reimbursement
- Other duties as assigned
Qualifications/Skills
- Completion of a relevant post-secondary Executive Assistant/Office Management Program and/or equivalent appropriate work experience required;
- Demonstrated advanced working knowledge of Microsoft software (Access Word Excel Outlook Power Point) and other office technology required;
- Excellent verbal communication and interpersonal skills required;
- Demonstrated excellent written communication skills and experience in taking meeting minutes required;
- Demonstrated ability to take initiative and act independently using sound judgment as well as accept direction;
- Superior organizational skills accuracy and attention to detail required;
- Ability to balance multiple work demands including time sensitive requests in a fast-paced environment with frequently changing priorities;
- Excellent time-management skills;
- Tact and discretion in dealing with sensitive and confidential issues/files;
Employment Type
Full-Time
Key Skills
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