Administrative Assistant Regular Full-Time Radiation Therapy

Sunnybrook Health Sciences Centre

Job Location:

Toronto - Canada

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Summary of Duties:

It is expected that you work as a member of the team interacting closely with your co-workers on a daily basis. The successful candidate will be responsible for:

Providing administrative and secretarial support to:
- Manager Radiation Therapy
- Professional Leader Radiation Therapy
- Radiation Therapy Supervisors
Coordinating appointments meetings conferencing and maintaining electronic calendar for Manager
Ensuring appropriate materials are prepared and brought forward for scheduled meetings recording and transcribing meeting minutes distributing meeting packages on a timely basis arranging for appropriate audio-visual teleconferencing and other equipment arranging meeting rooms and other details
Compiling appropriate data for meetings reports projects and preparing presentations from draft notes/outlines as needed
General office administration (i.e. managing phone calls in-person and email inquiries from patients staff contractors and the general public filing timesheets requisitioning of supplies new staff orientation sorting incoming mail)
Maintaining departmental files including confidential files
Preparing paperwork for Human Resources (new hires leaves resignations salary increases personnel file changes)
Coordinating recruitment process arranging interviews preparing interview packages
Inputing all departmental payroll hours
Organizing social functions retreats and events
Maintaining department expense reports and facilitating reimbursement
Other duties as assigned

Qualifications/Skills

Completion of a relevant post-secondary Executive Assistant/Office Management Program and/or equivalent appropriate work experience required;
Demonstrated advanced working knowledge of Microsoft software (Access Word Excel Outlook Power Point) and other office technology required;
Excellent verbal communication and interpersonal skills required;
Demonstrated excellent written communication skills and experience in taking meeting minutes required;
Demonstrated ability to take initiative and act independently using sound judgment as well as accept direction;
Superior organizational skills accuracy and attention to detail required;
Ability to balance multiple work demands including time sensitive requests in a fast-paced environment with frequently changing priorities;
Excellent time-management skills;
Tact and discretion in dealing with sensitive and confidential issues/files;

Attachment222777 RFT Executive Assistant - Radiation Therapy

We thank all applicants for their interest. However only candidates selected for an interview will be contacted. Sunnybrook Health Sciences Centre is an equal opportunity employer.

Summary of Duties:It is expected that you work as a member of the team interacting closely with your co-workers on a daily basis. The successful candidate will be responsible for:Providing administrative and secretarial support to:Manager Radiation TherapyProfessional Leader Radiation TherapyRadiati...

Summary of Duties:

It is expected that you work as a member of the team interacting closely with your co-workers on a daily basis. The successful candidate will be responsible for:

Providing administrative and secretarial support to:
- Manager Radiation Therapy
- Professional Leader Radiation Therapy
- Radiation Therapy Supervisors
Coordinating appointments meetings conferencing and maintaining electronic calendar for Manager
Ensuring appropriate materials are prepared and brought forward for scheduled meetings recording and transcribing meeting minutes distributing meeting packages on a timely basis arranging for appropriate audio-visual teleconferencing and other equipment arranging meeting rooms and other details
Compiling appropriate data for meetings reports projects and preparing presentations from draft notes/outlines as needed
General office administration (i.e. managing phone calls in-person and email inquiries from patients staff contractors and the general public filing timesheets requisitioning of supplies new staff orientation sorting incoming mail)
Maintaining departmental files including confidential files
Preparing paperwork for Human Resources (new hires leaves resignations salary increases personnel file changes)
Coordinating recruitment process arranging interviews preparing interview packages
Inputing all departmental payroll hours
Organizing social functions retreats and events
Maintaining department expense reports and facilitating reimbursement
Other duties as assigned

Qualifications/Skills

Completion of a relevant post-secondary Executive Assistant/Office Management Program and/or equivalent appropriate work experience required;
Demonstrated advanced working knowledge of Microsoft software (Access Word Excel Outlook Power Point) and other office technology required;
Excellent verbal communication and interpersonal skills required;
Demonstrated excellent written communication skills and experience in taking meeting minutes required;
Demonstrated ability to take initiative and act independently using sound judgment as well as accept direction;
Superior organizational skills accuracy and attention to detail required;
Ability to balance multiple work demands including time sensitive requests in a fast-paced environment with frequently changing priorities;
Excellent time-management skills;
Tact and discretion in dealing with sensitive and confidential issues/files;

Attachment222777 RFT Executive Assistant - Radiation Therapy

We thank all applicants for their interest. However only candidates selected for an interview will be contacted. Sunnybrook Health Sciences Centre is an equal opportunity employer.