Associate Buyer (Procurement)

Position: Associate Buyer (Procurement)

Location: Central Islip New York USA
Employment Type: Full-time (Onsite)
Industry: Pharmaceuticals / Biotechnology / Clinical Research
Salary Range: USD
Work Hours: Monday Friday 8:30 AM 5:30 PM

Job Purpose: The Associate Buyer (Procurement) will manage the end-to-end Procure-to-Pay (P2P) process for materials Opex and services.

This includes ensuring cost-effective purchasing while maintaining quality compliance and timely delivery standards. The role requires active involvement in supplier management negotiations contracts and process optimisation.

Key Responsibilities:

• Manage end-to-end procurement activities including RFQs negotiations contracts and payments.

• Create and process purchase orders (POs) in SAP based on requisitions ensuring accuracy and compliance.

• Work with internal stakeholders to procure Opex and services (testing calibration maintenance rate contracts etc.).

• Develop and maintain strong supplier/vendor relationships to ensure quality compliance and timely delivery.

• Negotiate pricing terms and conditions to secure favourable outcomes.

• Identify and develop alternate vendors to diversify the supply base and mitigate risk.

• Monitor supplier performance and implement corrective measures as needed.

• Oversee logistics activities including tariff impact freight and shipping optimisation.

• Coordinate with stakeholders and use SAP to optimise inventory levels avoiding shortages.

• Prepare and analyse procurement reports (e.g. PR-PO conversion open orders spend analysis).

• Identify opportunities for cost savings and process improvements.

• Ensure procurement activities comply with organisational policies and regulatory requirements.

• Stay informed on industry trends market insights and procurement best practices.

Key Interactions:

• Internal: R&D Operations QA/QC Finance Legal Manufacturing teams.

• External: Suppliers vendors service providers freight forwarders customs/clearance agencies.

Qualifications & Skills:

Education:

• Bachelors degree (preferred) or Diploma in Chemical/Engineering or related field.

Experience:

• 3 years in procurement vendor negotiation supplier management or logistics.

• Experience with materials/parts purchasing reporting and strategic vendor management.

• Familiarity with SAP Microsoft Suite and GMP documentation practices.

• Strong knowledge of supply chain systems forecasting and budgeting.

Competencies:

• Strong negotiation and vendor management skills.

• Excellent analytical problem-solving and decision-making ability.

• Effective communication and presentation skills.

• Ability to collaborate with cross-functional teams.

• Understanding of compliance and risk management in procurement.

• Continuous improvement mindset with proven process optimisation skills.

Work Authorisation Requirement:

• Must be a U.S. citizen or Green Card Holder.

Benefits

• Competitive salary

• Standard industry benefits package

• Eligibility for the performance-based bonus program

Application Process: Please submit your CV and a cover letter outlining your relevant experience and qualifications.

Equal Opportunity Employer: We are committed to fostering a diverse and inclusive workplace. All qualified applicants will be considered without regard to race colour religion gender gender identity or expression sexual orientation national origin disability age or veteran status.

Contact Person: Elvis Eckardt