Executive Assistant I
Executive Assistant I
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Job Description
Job Title
Executive Assistant IAgency
Texas A&M University - TexarkanaDepartment
Vice Provost for Academic Affairs and Dean of Graduate & International StudiesProposed Minimum Salary
$3500.00 monthlyJob Location
Texarkana TexasJob Type
StaffJob Description
Supports the Vice Provost for Academic Affairs and Dean of Graduate & International Education by providing effective and reliable administrative support; relieves the Vice Provost for Academic Affairs and Dean of Graduate & International Education of minor administrative and business details; provides on-going guidance and recommendations regarding the improvement and/or implementation of institutional processes and projects; makes day-to-day decisions regarding office operations.
Salary information: The expected salary for this position is $42000.00 annually.
ESSENTIAL DUTIES & RESPONSIBILITIES:
- Oversees the day-to-day operation of the Vice Provost for Academic Affairs and Dean of Graduate & International Education making operational decisions and providing assistance and direction to the support staff for the Vice Provosts direct reports.
- Prepares correspondence under general instruction with responsibility for final output.
- Assists Vice Provost with meetings with various internal and external groups including preparation of agendas and meeting materials and related documents; may include taking notes and minutes.
- Maintains Vice Provosts calendar schedules appointments provides information to callers and occasionally may act in place of Vice Provost.
- Prepares sensitive reports which may have high visibility and impact analyzes information and makes suggestions for improvements (e.g. faculty workload faculty overload faculty promotion faculty tenure faculty distance education courses etc.).
- Contributes to the effective team management of all relevant problems issues and opportunities.
- Reviews documents for supervisor. Attends meetings or committees on behalf of supervisor.
- Analyzes requirements for projects or initiatives. Provides technical information regarding administrative procedures services or programs.
- Applies and interprets and/or assists in implementing management policies or operating practices. Develops administrative and technical procedures. Researches interprets compiles and responds to inquiries about rules regulations policies and procedures. May monitor compliance with policies and procedures.
- Performs special analyses and project summaries. Prepares sensitive reports which may have high visibility and impact analyzes information and makes suggestions for improvement (e.g. faculty workload faculty overload faculty promotion faculty tenure faculty distance education courses etc.)
- Coordinates travel arrangements and prepares itineraries. Coordinates meetings seminars and other special events and may provide on-site support.
- Coordinates the maintenance of files records office supplies or equipment. Makes recommendations for process improvements administrative changes or new initiatives.
- Serves as liaison with the provosts office and various departments/units for preparing account reports including credentialing.
- Provides professional and specialized skills in advising guidance to graduate students faculty and staff related to all aspects of progressing through any graduate degree program.
- Provides detailed advising to graduate students/faculty/staff/administration in areas involving transfer work non-degree seeking work various official University forms examination procedures authorized signatures other University graduate degree requirements and graduation.
- Working under the supervision of the Graduate Dean assists in developing and updating University graduate student policies and procedures.
- Provides detailed information to Faculty with regards to graduation activities and the ceremony itself.
- Provides information to graduate students in areas involving admissions standardized tests transfer work filing of degree plans various petition processes changes of curriculum ombuds issues examination procedures authorized signatures other University graduate degree requirements and graduation.
- Supervises the review of graduate degree evaluations and clearing students for graduation.
- Directs processing of official University graduate student documents related to all aspects of degree plan.
- This document represents the major duties responsibilities and authorities of this job and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.
KNOWLEDGE SKILLS & ABILITIES:
Minimum Qualifications
- Bachelors degree in applicable field or equivalent combination of education and experience.
- Three (3) years of related experience
- Knowledge of word processing spreadsheet and presentation applications.
- Ability to multitask and work cooperatively with others.
- Interpersonal and communication skills.
- Planning and organizational skills.
Preferred Qualifications
- Five (5) years of administrative assistant/associate secretarial or executive assistant experience
- Five (5) years computer/Microsoft Office software experience
- Accurate keyboarding ability
- Ability to remain highly alert and in control due to the high impact and visibility of position
- Specialized computer experience
Other Requirements
- Ability to organize and set priorities meet deadlines maintain records pay strict attention to detail interpret and prepare reports and compose memoranda and letters
- Must be reliable and able to maintain confidentiality
- Must be able to promote a positive work environment and establish a positive rapport with faculty/staff
- Expertise in business communications including grammar spelling punctuation office procedures and proofing
SUPERVISION OF PERSONNEL:
This position may supervise employees.
OPEN UNTIL FILLED. To ensure full consideration applications must be submitted by 10/01/2025.
To apply: Upload your cover letter resume and 3 professional references contact information with one reference being a supervisor/manager in the questionnaire section of your application.
Please remember once you submit your application you will not be able to revise or upload any documents. If you have any questions about uploading or a revision to your application you may contact .
All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Required Experience:
IC
Employment Type
Full-Time
