Administrative Specialist II Brightwater

The work of the administrative team directly supports WTDs vision of a clean-water future. This is a fantastic opportunity for an administrative professional who thrives in a dynamic fast-paced environment and enjoys being a key contributor to a mission-driven team. This role offers the chance to develop and showcase skills in high-level multitasking problem-solving and organizational management all while supporting impactful projects that make a real difference in the community. Joining this team means being part of a forward-thinking department that values innovation and collaboration and the position provides opportunities for growth both professionally and personally.

Join our team dedicated to ensuring clean water for generations to come! With over 1000 employees engaged in planning designing building and operating treatment facilities our agency is at the forefront of environmental stewardship. Success for us means upholding our legacy while promising future generations a pristine environment.

What You Will Be Doing:

• Serve as main receptionist and as the first point of contact for the treatment plant. Under general supervision provide direct customer service and administrative support to both internal and external customers of the Wastewater Treatment Division. Greet and screen visitors warmly and direct them appropriately; take and relay messages; manage conference room and fleet calendars; and ensure reception and conference areas are clean and organized.

• Handle routine clerical tasks by distributing and processing mail and deliveries copying documents and scanning records as needed.

• Manage office supplies and purchasing maintain office supply areas by ordering supplies and equipment. Use a P-card for purchases process invoices and payments and maintain accurate purchasing documentation.

• Provide administrative support to management by assisting the Operations Manager and Wastewater Treatment Plant Manager. Prepare meeting packets update online directories and internal email lists support office space planning and surplus needs; and troubleshooting office equipment (e.g. copiers laminators). Monitor toner supplies and request service as necessary.

• Compose draft proofread and edit documents to ensure they align with King County and WTD policies and procedures.

• Communicate professionally and effectively. Provide accurate information about WTD services identify customer needs and route inquiries to the appropriate person or office. Maintain professionalism and confidentiality in all communications and when handling sensitive documents and information.

• Coordinate front desk coverage. Manage time away from the front desk and proactively request backup coverage as needed.

• Perform other duties as assigned.

Qualifications You Bring:

• Two or more years of experience involving customer contact; greeting and assisting customers in person.
• Experience working in environments that requires and maintains confidentiality.
• Demonstrated knowledge of office practices procedures and functions with the ability to use and troubleshoot office machines such as copiers scanners label makers laminators etc.
• Keyboarding proficiency and accuracy of 50 words per minute.
• Ability to lift and carry 25 pounds for short distances.
• Demonstrated ability to work with diverse groups of individuals in a tactful diplomatic patient and professional manner.
• Excellent oral and written communications skills including skill in proofing documents with special attention to vocabulary punctuation grammar formatting and spelling.
• Demonstrated punctuality and reliability in daily attendance.

• Customer Focus: Building strong customer relationships and delivering customer-centric solutions.
• Resourcefulness: Securing and deploying resources effectively and efficiently.
• Organizational Savvy: Maneuvering comfortably through complex policy process and people-related organizational dynamics.
• Interpersonal Savvy: Relating openly and comfortably with diverse groups of people.
• Values Differences: Recognizing the value that different perspectives and cultures bring to an organization.
• Communicates Effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Situational Adaptability: Adapting approach and demeanor in real time to match the shifting demands of different situations.

• Valid/Unrestricted Washington State Drivers License

• Experience using Oracle EBS

Working Conditions:

Anticipated Timeline for this recruitment (subject to change):

• Technical assessment/interview: Virtual - mid to late October 2025.

• Panel interviews: In-person - late October 2025.

• Complete Application
• Resume
• Cover Letter
• Complete Supplemental Questions

Forbes named King County as one of Washington States best employers.