Administrative Specialist II Brightwater
Administrative Specialist II Brightwater
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Job Description
Summary
- This posting is open to all qualified candidates.This recruitment aims to fill a Term-Limited Temporary (TLT) position with an anticipated duration of up to two (2) years. If the position is filled by a King County employee who has successfully completed their initial probation they will be offered the role as a Special Duty Assignment.
The Administrative team within the Operation and Maintenance (O&M) section of King Countys Wastewater Treatment Division (WTD) provides essential support services that enhance the efficiency safety and effectiveness of the sections operations. This team manages a wide range of administrative functions including timekeeping procurement contract management data tracking documentation and compliance reporting. By streamlining administrative processes and ensuring smooth operational logistics the administrative staff plays a pivotal role in enabling technical teams to focus on maintaining and improving the wastewater infrastructure.
About the Role:
This role serves as the first point of contact for the treatment plants providing a welcoming and professional presence for visitors clients and employees. The role involves managing front-desk operations answering and directing calls handling inquiries and ensuring smooth communication within the organization. A warm professional and courteous demeanor sets the tone for a positive experience enhancing the organizations reputation and customer satisfaction.
About the Team:The work of the administrative team directly supports WTDs vision of a clean-water future. This is a fantastic opportunity for an administrative professional who thrives in a dynamic fast-paced environment and enjoys being a key contributor to a mission-driven team. This role offers the chance to develop and showcase skills in high-level multitasking problem-solving and organizational management all while supporting impactful projects that make a real difference in the community. Joining this team means being part of a forward-thinking department that values innovation and collaboration and the position provides opportunities for growth both professionally and personally.
Join our team dedicated to ensuring clean water for generations to come! With over 1000 employees engaged in planning designing building and operating treatment facilities our agency is at the forefront of environmental stewardship. Success for us means upholding our legacy while promising future generations a pristine environment.
Commitment to Equity Racial and Social Justice:We enforce regulations to reduce harmful waste discharge and actively educate the public and businesses on water quality protection. We prioritize accountability to our ratepayers and operate a well-managed agencythat services over 2.3 million King County residents. Our regional wastewater treatment system not only sustains a healthy environment but also fuels economic development fostering prosperity in our region. Ifyourepassionate about making a difference and thrive in a collaborative environment join us in our mission to safeguard our precious water resources.
King County named after Dr. Martin Luther King Jr. is a diverse and vibrant community that represents cultures from around the world. Our True North is to create a welcoming community where everyone can thrive. We prioritize equity racial and social justice making it a foundational and daily expectation for all employees. As an Administrative Specialist II you will actively apply these principles in all aspects of your work. Learn more about our commitment at now for a rewarding career at theWastewater Treatment Divisionof King County Department of Natural Resources & Parks (DNRP). Join our talented workforce in protecting and restoring the natural environment and promoting more resilient sustainable and equitable communities. Enjoy trainingcomprehensive benefits and growth opportunities.
Job Duties
What You Will Be Doing: Serve as main receptionist and as the first point of contact for the treatment plant. Under general supervision provide direct customer service and administrative support to both internal and external customers of the Wastewater Treatment Division. Greet and screen visitors warmly and direct them appropriately; take and relay messages; manage conference room and fleet calendars; and ensure reception and conference areas are clean and organized.
Handle routine clerical tasks by distributing and processing mail and deliveries copying documents and scanning records as needed.
Manage office supplies and purchasing maintain office supply areas by ordering supplies and equipment. Use a P-card for purchases process invoices and payments and maintain accurate purchasing documentation.
Provide administrative support to management by assisting the Operations Manager and Wastewater Treatment Plant Manager. Prepare meeting packets update online directories and internal email lists support office space planning and surplus needs; and troubleshooting office equipment (e.g. copiers laminators). Monitor toner supplies and request service as necessary.
Compose draft proofread and edit documents to ensure they align with King County and WTD policies and procedures.
Communicate professionally and effectively. Provide accurate information about WTD services identify customer needs and route inquiries to the appropriate person or office. Maintain professionalism and confidentiality in all communications and when handling sensitive documents and information.
Coordinate front desk coverage. Manage time away from the front desk and proactively request backup coverage as needed.
Perform other duties as assigned.
Experience Qualifications Knowledge Skills
Qualifications You Bring:
- Two or more years of experience involving customer contact; greeting and assisting customers in person.
- Experience working in environments that requires and maintains confidentiality.
- Demonstrated knowledge of office practices procedures and functions with the ability to use and troubleshoot office machines such as copiers scanners label makers laminators etc.
- Keyboarding proficiency and accuracy of 50 words per minute.
- Ability to lift and carry 25 pounds for short distances.
- Demonstrated ability to work with diverse groups of individuals in a tactful diplomatic patient and professional manner.
- Excellent oral and written communications skills including skill in proofing documents with special attention to vocabulary punctuation grammar formatting and spelling.
- Demonstrated punctuality and reliability in daily attendance.
Competencies You Bring:- Customer Focus: Building strong customer relationships and delivering customer-centric solutions.
- Resourcefulness: Securing and deploying resources effectively and efficiently.
- Organizational Savvy: Maneuvering comfortably through complex policy process and people-related organizational dynamics.
- Interpersonal Savvy: Relating openly and comfortably with diverse groups of people.
- Values Differences: Recognizing the value that different perspectives and cultures bring to an organization.
- Communicates Effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
- Situational Adaptability: Adapting approach and demeanor in real time to match the shifting demands of different situations.
Required Licenses/Certifications:- Valid/Unrestricted Washington State Drivers License
It Would Be Great If You Also Bring:- Experience using Oracle EBS
Supplemental Information
Working Conditions:
We welcome applications from all qualified applicants. We value diversity diverse perspectives and life experience and encourage people of all backgrounds to apply.Work Location:Brightwater Treatment Plant - 22505 State Route 9 SE Woodinville WA 98072. (This is not a telecommute position.)
Work Schedule:This full-time position works a 40-hour work week Monday-Friday. This position is covered under the provisions of the Fair Labor Standards Act (FLSA) and is overtime eligible.
Union Representation:This position is represented byTeamsters Local 117Wastewater Treatment Division Professional & Technical andAdministrative Support.
NOTE: Salary reflects $1.00 per hour contribution to the Western Conference of Teamsters Pension Trust.
Application and Selection Process:
Application materials will be screened for clarity completeness and alignment with the experience qualifications knowledge and skills essential for this role to determine which candidates may be invited to participate in one or more panel interviews.Anticipated Timeline for this recruitment (subject to change):
- Technical assessment/interview: Virtual - mid to late October 2025.
- Panel interviews: In-person - late October 2025.
To apply submit a:- Complete Application
- Resume
- Cover Letter
- Complete Supplemental Questions
For more information regarding this recruitment please contact:
Rodney O. Dungo
HR Analyst
Discover More About the Wastewater Treatment Division:Visit ourwebsite and check us out atFacebookX (formerly Twitter)InstagramYouTubeand ourWTD Blog.
DiscoverMoreAboutDNRP: Visit ourwebsiteexplore aninteractive map of our recent accomplishments and check us out atFacebookX (formerly Twitter)LinkedInTikTokInstagramYouTubeandKeeping King County Green News.Forbes named King County as one of Washington States best employers.
Together with leadership and our employees were changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a differenceCome join the teamdedicated to serving one of the nations best places to live work and play.
Guided by our True North we are making King County a welcoming community where every person can thrive. We value diversity inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting support and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply including Native American and people of color immigrants refugees women LGBTQ people living with disabilities and veterans.King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race color religion national origin sex (including gender identity sexual orientation and pregnancy) age genetic information disability veteran status or other protected class. Our EEO policy applies to all employment actions including but not limited to recruitment hiring selection for training promotion transfer demotion layoff termination rates of pay or other forms of compensation.
To Apply
If you are interested in pursuing this position please follow the application instructions carefully. If you need this announcement in an alternate language or format would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
Required Experience:
IC
Employment Type
Temp
