Corporate Affairs & Governance Lead

background

The Condominium Authority of Ontario (CAO) is a dynamic digital organization that supports the provinces rapidly evolving condominium sector with information education and dispute resolution services.

We value innovation collaboration creativity a get-it-done mindset and embrace modern agile/scrum IT development methodologies and client-focused solutions. Our staff have told us that CAOs culture embraces diversity and provides a collaborative environment where they can learn grow and thrive. We are committed to staff well-being and work-life balance and offer competitive compensation health benefits pension matching and a hybrid work environment. Our office is in heart of Torontos bustling financial district.

The CAO is a delegated administrative authority that supports condo living and enhances consumer protection by providing services and resources that reach all condo communities across Ontario. We are accountable to the government through an Administrative Agreement with the Ministry of Public and Business Service Delivery and Procurement. The seven-member board of directors provide strategic guidance and oversight of the organization.

We are an organization driven by our vision mission and values:

Our Vision: Strong and vibrant condominium communities in Ontario.

OurMission: Engage and empower Ontarios condominium communities with information education and dispute resolution

CorporateValues: Innovation trust teamwork value for money integrity fairness

Team Values: Respect trust diversity collaboration leadership

We value flexibility and have adopted a hybrid work model whereby employees use a combination of working remotely 2 days a week and in the office for 3 days

Role Purpose

The Corporate Affairs & Governance Lead reporting to the Manager of Corporate Affairs & HR with a dotted reporting line to the CEO & Registrar plays a pivotal role in ensuring effective governance and strategic support within CAO. This position leads the board governance function supports the Corporate Affairs team in delivering organizational priorities and provides executive and administrative assistance to the board and CEO & Registrar.

Key Responsibilities

Corporate & Board Governance (90%)

• Develop and maintain governance frameworks policies and procedures to support a strong governance function and effective decision-making.
• Leading board and committee workplans including the updating tracking and communicating of items to board members and staff leads.
• Draft review and distribute board and committee meeting agendas and materials via the board portal (Diligent) ensuring accuracy and confidentiality.
• Provide guidance on corporate governance best practices and ensure policy compliance during board and committee meetings.
• Record and finalize detailed minutes of board and committee meetings emphasizing governance and policy decisions.
• Lead planning and compliance for the Annual Members Meeting and related events.
• Manage the organizations policy and board manuals ensuring regular updates in line with evolving legislation.
• Coordinate onboarding and offboarding of directors emphasizing governance and policy familiarization.
• Ensure CAO adheres to requirements in the Administrative Agreement with the Ministry and the CAO bylaws including reporting obligations.
• Serve as a liaison between the Board CEO & Registrar the executive leadership team and external stakeholders fostering clear communication and professional relationships.
• Support corporate governance reviews and initiatives to enhance accountability and transparency.
• Advise during Board and Committee meetings on governance best practices and policy adherence.
• Assist in preparing corporate reports and presentations.
• Plan and execute Board meetings and events managing logistics such as venue selection catering and on-site support.
• Special projects as assigned.

Executive Support to the CEO & Registrar (10%)

• Support the CEOs office ensuring that processes are streamlined and organized to enhance efficiency and support workflows.
• Independently schedule track and prepare for CEO meetings and corporate initiatives with internal and external stakeholders.
• Prepare reports draft correspondence and review materials for accuracy and consistency.
• Record meeting notes track deliverables and follow up on action items from Executive/ Management Team meetings.
• Collaborate with the Communications team to organize all-staff meetings and events including preparing materials and presentations.
• Maintain discretion and confidentiality in all matters related to the CEOs office.
• Perform other related duties as assigned.

Qualifications

Education & Experience:

• Bachelors degree or diploma in corporate governance business administration law public administration or a related field.
• Certification in corporate governance is an asset (e.g. Governance Professionals of Canada (GPC.D) or Institute of Corporate Directors (ICD.D)
• Minimum 46 years of experience in regulatory or non-for-profit organizations with board governance responsibilities. corporate affairs governance or a similar role supporting board-level functions.
• Familiarity with using board portal systems (e.g. Diligent) for agenda and materials management.

Skills & Competencies:

• Deep understanding of corporate governance principles and experience working with a board of directors and executive leadership.
• Exceptional organizational skills and attention to detail with the ability to manage multiple priorities and deadlines.
• Advanced proficiency in Microsoft Office Suite (Word Excel PowerPoint Teams) and other relevant tools.
• Strong written and verbal communication skills including the ability to draft precise minutes policies and reports.
• Analytical mindset with the ability to interpret legislation policies and complex information.
• Professional demeanor and discretion when dealing with sensitive matters and high-level stakeholders.

Key Attributes:

• Strong interpersonal skills with the ability to work collaboratively with directors executives and external stakeholders.
• Ability to exercise sound judgment and maintain confidentiality at all times.
• Proactive and resourceful with a solutions-oriented approach to challenges.
• Commitment to continuous learning and staying current with governance trends and best practices.

Working environment

Hybrid

Disclaimer

We thank everyone for their interest in joining our dynamic team but due to the high volume of applications received only those qualified will be contacted.

CAO is an equal opportunity employer encouraging workplace diversity. All qualified individuals will be considered without regard to race national origin gender identity/expression age religion disability sexual orientation marital status or any other characteristic protected by law.

CAO welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Required Experience:

Senior IC