Philanthropy Administrative Assistant

At DAP Health we are committed to transforming lives and advancing health equity for all. As a leading nonprofit health care provider we deliver compassionate high-quality care to the diverse communities of the Coachella Valley and San Diego County. Our comprehensive services range from primary care to mental health wellness programs and beyond with a focus on those who are most vulnerable. Joining our team means becoming part of a passionate innovative organization dedicated to making a meaningful impact in the lives of those we serve. If youre looking for a dynamic and purpose-driven environment we invite you to explore the opportunity to contribute to our mission.

Job Summary
The Philanthropy Administrative Assistant at DAP Health will play a pivotal role in supporting theDAP Health Philanthropy team specifically the Chief Philanthropy Officer by managingadministrative tasks coordinating schedules and ensuring efficient workflow within thedepartment. This position is essential for maintaining the efficient operation of a six-person teamand providing exceptional support to Philanthropy team members and organizationalstakeholders.
Supervisory Responsibilities: None
Essential Duties/Responsibilities

• Provide comprehensive administrative support to the Chief Philanthropy Officerincluding managing calendars scheduling meetings and performing daily administrativeduties
• Assist in the preparation and distribution of reports presentations and correspondencerelated to the Philanthropy team
• Maintain accurate and up-to-date records and databases ensuring confidentiality andcompliance with organizational policies
• Coordinate and facilitate communication between staff board members and externalpartners
• Assist in the planning and execution of special events and projects including logisticsand coordination
• Monitor and order office supplies and equipment ensuring the Philanthropy team hasthe necessary tools to perform their duties effectively
• Handle inquiries and requests from administrative staff clinical staff and externalstakeholders by providing timely and professional responses
• Collaborate with other departments to ensure seamless integration of PhilanthropyDepartment operations within the organization

Required Skills/Abilities

• Strong organizational skills with the ability to manage multiple tasks and prioritieseffectively
• Familiarity with non-profit organization special events
• Excellent communication skills both written and verbal with a professional demeanor
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and otherrelevant software applications
• Detail-oriented with a high degree of accuracy in data entry and document management
• Ability to maintain confidentiality and handle sensitive information with discretion
• Strong problem-solving skills and the ability to work independently as well as part of ateam
• Demonstrated ability to interact professionally with diverse groups including clinicalstaff board members and external stakeholders

Education and Experience

• An associate degree or higher in business administration or a related field is preferred
• Minimum of 2 years of experience in an administrative or clerical role preferably within ahealthcare or non-profit organization environment
• Proven track record of supporting executive staff in a fast-paced setting
• Experience with scheduling coordinating meetings and managing calendars for multiplestakeholders
• Familiarity with Customer Relationship Management (CRMs) platforms preferred

Working Conditions/Physical Requirements

• This position is on-site at the DAP Health Sunrise location
• This job operates in an office setting and requires frequent times of sitting standingrepetitive motion and talking
• Ability to lift up to 24 pounds