Legal Secretary III Administrative Assistant

Our client seeks a Legal Secretary to perform diverse secretarial duties in support of the Legal Department in San Diego.

Essential Duties and Responsibilities:

• Maintain attorney(s) calendar book and tickler system
• Schedule meetings with clients experts attorneys and co-counsel and schedule court appearances
• Review and re-index mail in OnBase for review and action by attorney and calendaring of same
• Compose correspondence and memos to request or provide information
• Contact clients to obtain desired information as requested by attorneys
• Maintain electronic confidential legal files and ensure that each file is organized and documented regarding activity
• Prepare discovery pre-trial and trial documents for filing with court
• Schedule calendars and coordinate all aspects of discovery initiated by plaintiff(s) and defendant(s)
• Provide legal secretarial support on either short- or long-term assignments
• Answer and screen telephone calls
• Winscribe/Transcribe dictation and/or type from handwritten material or rough draft copy including correspondence relating to litigation (pleadings court forms reports summaries releases etc.)
• Assist and provide back up for other secretaries
• Maintain current knowledge of court rules
• Perform additional tasks
• Participate in department and company projects

General Office Administration

• Answer and screen telephone calls; direct visitors
• Retrieve post and deposit all the daily mail; replenish and maintain sufficient postage for the office
• Maintain office supplies and order supplies as necessary
• Act as liaison with Office of the Building Office Services and IT for all facilities related issues; troubleshoot with IT and assist with resetting IT servers.
• Participate in department and company projects as requested
• Assist and provide back up for other secretaries as requested
• Perform additional duties as requested

Education and/or Experience:

• High school diploma or GED
• 4-7 years of defense trial litigation experience in a similar industry
• 3 years recent California Civil litigation experience
• Trial preparation experience

Other Skills and Abilities:

• Good organization and communication skills
• Thorough knowledge of court procedures
• Strong initiative and ability to work independently
• Computer literate proficient in MS Word; knowledge of case management software; type 70 wpm

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