Personnel Assistant I El Paso, TX
Personnel Assistant I El Paso, TX
Posted on :
27-09-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
27-09-2025
Job Description
ATTENTION MILITARY AFFILIATED JOB SEEKERS- Our organization works with partner companies to source qualified talent for their roles. The following position is available toVeterans Transitioning Military National Guard and Reserve Members Military Spouses Wounded Warriors and their Caregivers. If you have the required skill set education requirements and experience please click the submit button and follow the next steps. Unless specifically stated otherwise this role is On-Site at the location detailed in the job post.AGS is looking for a Personnel Assistant I to work in El Paso TX. To join our team of outstanding professionals apply today!
The Personnel Assistant I provides administrative and technical support to the Human Resources team at a DHS contractor site. This role supports day-to-day HR operations including personnel record management onboarding timekeeping benefits administration and compliance with contract company and DHS requirements. The Personnel Assistant I ensures timely and accurate processing of HR documentation while maintaining confidentiality and adherence to DHS and contractor personnel policies.
This position performs work in support of human resource professionals that requires a good working knowledge of personnel procedures guides and precedents. Job tasks may include interviewing applicants obtaining references and recommending placement in a well-defined occupation. At this level assistants typically have a range of personal contacts within and outside the organization in addition to handling employee-sensitive material. Therefore the Assistant must be tactful discrete and articulate. This Assistant may be involved in identifying potential issues and grievance procedures in addition to documenting necessary information to avoid company threat. The Personnel Assistant III may make recommendations to human resource professionals on job classification wage rates and employee salaries. The use of computers may be relied on heavily for organizational and reporting purposes. Advanced experience with office software packages may be needed. This Assistant may perform some clerical work in addition to the above duties. Supervisor will review completed work against stated objectives.
Responsibilities
Personnel Records & Documentation:
Maintain accurate and up-to-date employee personnel files in accordance with company policy ICE contract requirements and regulatory standards.
Assist in preparing HR forms reports and personnel action requests (PARs).
Support tracking of employee assignments rotations leave and contract-mandated requirements.
Onboarding & Offboarding:
Assist in processing new hire documentation background checks and in-processing requirements.
Coordinate with site security IT and supervisors to ensure smooth onboarding.
Support out-processing and final clearance of departing employees including property return and exit documentation.
Timekeeping & Attendance:
Maintain accurate time and attendance records
Process leave requests overtime authorizations and shift adjustments.
Support supervisors and employees in resolving timekeeping discrepancies.
Benefits & HR Support:
Provide employees with information on company policies benefits and HR procedures.
Assist HR Manager with enrollment updates and tracking of employee benefits programs.
Respond to routine employee inquiries and escalate complex issues to HR management.
Compliance & Reporting:
Support audits inspections and government reporting requirements.
Assist in maintaining personnel accountability records for ICE contract reporting.
General Administrative Duties:
Prepare correspondence reports and presentations for HR management.
Schedule meetings coordinate training sessions and assist with HR communications.
Provide support to site leadership for workforce-related tasks as required.
Additional Qualifications/Responsibilities
Qualifications
Education: High school diploma or equivalent required; Associates or bachelors in human resources Business Administration or related field preferred.
Experience:
24 years of HR administrative or personnel support experience
Familiarity with DHS processes highly desirable.
Knowledge Requirements:
HR administrative practices personnel recordkeeping and compliance requirements.
Basic understanding of labor regulations (FLSA EEO FMLA and applicable FAR/DFARS clauses).
Experience with HRIS or timekeeping systems (Deltek Kronos Costpoint or similar) preferred.
Skills:
Strong organizational and data entry skills with attention to detail.
Proficiency in Microsoft Office (Word Excel Outlook PowerPoint).
Ability to maintain confidentiality of sensitive personnel information.
Strong communication and customer service skills for supporting employees and leadership.
Must be able to travel if/when needed within the US.
Must have a valid drivers license.
The Personnel Assistant I provides administrative and technical support to the Human Resources team at a DHS contractor site. This role supports day-to-day HR operations including personnel record management onboarding timekeeping benefits administration and compliance with contract company and DHS requirements. The Personnel Assistant I ensures timely and accurate processing of HR documentation while maintaining confidentiality and adherence to DHS and contractor personnel policies.
This position performs work in support of human resource professionals that requires a good working knowledge of personnel procedures guides and precedents. Job tasks may include interviewing applicants obtaining references and recommending placement in a well-defined occupation. At this level assistants typically have a range of personal contacts within and outside the organization in addition to handling employee-sensitive material. Therefore the Assistant must be tactful discrete and articulate. This Assistant may be involved in identifying potential issues and grievance procedures in addition to documenting necessary information to avoid company threat. The Personnel Assistant III may make recommendations to human resource professionals on job classification wage rates and employee salaries. The use of computers may be relied on heavily for organizational and reporting purposes. Advanced experience with office software packages may be needed. This Assistant may perform some clerical work in addition to the above duties. Supervisor will review completed work against stated objectives.
Responsibilities
Personnel Records & Documentation:
Maintain accurate and up-to-date employee personnel files in accordance with company policy ICE contract requirements and regulatory standards.
Assist in preparing HR forms reports and personnel action requests (PARs).
Support tracking of employee assignments rotations leave and contract-mandated requirements.
Onboarding & Offboarding:
Assist in processing new hire documentation background checks and in-processing requirements.
Coordinate with site security IT and supervisors to ensure smooth onboarding.
Support out-processing and final clearance of departing employees including property return and exit documentation.
Timekeeping & Attendance:
Maintain accurate time and attendance records
Process leave requests overtime authorizations and shift adjustments.
Support supervisors and employees in resolving timekeeping discrepancies.
Benefits & HR Support:
Provide employees with information on company policies benefits and HR procedures.
Assist HR Manager with enrollment updates and tracking of employee benefits programs.
Respond to routine employee inquiries and escalate complex issues to HR management.
Compliance & Reporting:
Support audits inspections and government reporting requirements.
Assist in maintaining personnel accountability records for ICE contract reporting.
General Administrative Duties:
Prepare correspondence reports and presentations for HR management.
Schedule meetings coordinate training sessions and assist with HR communications.
Provide support to site leadership for workforce-related tasks as required.
Additional Qualifications/Responsibilities
Qualifications
Education: High school diploma or equivalent required; Associates or bachelors in human resources Business Administration or related field preferred.
Experience:
24 years of HR administrative or personnel support experience
Familiarity with DHS processes highly desirable.
Knowledge Requirements:
HR administrative practices personnel recordkeeping and compliance requirements.
Basic understanding of labor regulations (FLSA EEO FMLA and applicable FAR/DFARS clauses).
Experience with HRIS or timekeeping systems (Deltek Kronos Costpoint or similar) preferred.
Skills:
Strong organizational and data entry skills with attention to detail.
Proficiency in Microsoft Office (Word Excel Outlook PowerPoint).
Ability to maintain confidentiality of sensitive personnel information.
Strong communication and customer service skills for supporting employees and leadership.
Must be able to travel if/when needed within the US.
Must have a valid drivers license.
Employment Type
Full Time
Key Skills
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