Infrastructure & Capital Projects Senior Contract Administrator, COM
Infrastructure & Capital Projects Senior Contract Administrator, COM
Posted on :
27-09-2025
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1 Vacancy
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Job Description
Description
Requirements
- (Internal Title:Contract Administration and Procurement II)
- Focusing on Post-Award activities in Construction Service Category this role coordinates the clientspost-award contract activities
- Reviews interprets and analyses contract requirements and contract documents to ensure that the overall contracting strategy and individual clauses/terms are applied appropriately and consistently to reduce the risk and protect the interests of the client
- Attending kick-off and progress review meetings to support project team ensure all parties understand contract terms and stakeholder alignment
- Enforces contractual obligations and conditions providing assistance in negotiations and resolution of matters or enforcement of penalty clauses Liquidated Damages etc.
- Escalates complex high profile issues/matters to the Commercial Manager
- Responsible for accurate administration of various contract records such as work plan releases changes claims certificates of payment amendments correspondence notices the Contract Management System
- Monitors assigned contracts and the respective progress prepares and provides status reports to management and project teams as required
- Analyses rationale for contract changes/amendment/claims and implementing claim avoidance and mitigation practices/strategies
- Oversees and administers payment process in accordance with approved contract price breakdowns verifies vendors invoices for compliance with contract payment terms release of statutory holdbacks (Construction Act) and final payments assesses back and set-off charges and other payment related matters i.e. off-site inventory payments and liquidated damages
- Prepares price estimates for material labour equipment costs analyses production construction schedules for evaluating contractors contract changes claims pricing submission and proposed changes/amendments/claims
- Monitors and reports on contract allowances/contingencies and co-ordinates suitable increases as needed
- Negotiates to establish acceptable settlement of price and terms for contract changes and claims with contractors and co-ordinates support from other key stakeholders
- Negotiates final settlement of quantities for unit price contracts
- Processes Requests for Quotes Contract Amendments/Changes and Change
- Directives and reviews and provides input in development of Purchase Authorization Amendment Board Reports
- Supports the preparation of Performance Review Reports and participates in meetings regarding unsatisfactory performance review reports
- Processes documentation for contract close-out
- Preparing commercial documentation for Request for Proposals (RFPs)/Request for Bids (RFBs) Request for Service (RFS) Negotiated Requests for Proposals (NRFPs) Requests for Information(RFIs) Notices of Intent (NOIs) pre-qualifications and contracts including development of special commercial conditions
- Working Conditions
- Office-based or site-based
Requirements
- Experience:
- Minimum of 3 years of experience in Contract Administration or Procurement and Supply Chain Management
- Education:
- Bachelors degree in relevant field of Construction Engineering Project Management Business Administration Finance Logistics or Supply Management
- Licenses OR Certifications:
- Holding recognized certification in specified fields of Engineering Contracts Management Program Management or Procurement Management including Project Management certification - PMI (Project Management Institute) Professional Engineers of Ontario (PEO) Certified Professional Contracts Manager (CPCM) Chartered Institute of Purchasing and Supply (CIPS) Certified Supply Chain Professional (CSCP) Certificate Professional in Supply Chain Management (CPSM) or equivalent
- Skills and Competencies:
- Great attention to details and capable to perform contract administration works with great quality without close supervision
- Ability to perform quantity take-offs from construction drawings and produce estimates for varying trade disciplines
- Experience in construction administration and thorough knowledge of contract administration related to construction contract changes scheduling practices/methods delays and construction claims management
- Minimum three year work experience in Contract Administration and/or Procurement in public sector or private sector.
- Sound judgement; detail oriented; effective problem solving organizational interpersonal oral and written communication skills
- Ability to coordinate the efforts of others to accomplish objectives
- Well-developed analytical skills
- Good negotiation skills and the ability to develop strategies plan schedules and chair complex negotiations regarding commercial legal and technical issues
- Proficient in the use of a personal computer and related software applications relevant to the work
- Good understanding of technical matters related to engineered products/equipment construction services and engineering/construction issues including sources for material supplies and services
- Good understanding of Construction Act
- Knowledge of construction practices codes and regulations
- Knowledge of union and trade agreements
- Ability to multi-task and prioritize tasks in an effective manner
- Comprehensive knowledge of current construction principles and construction management practices and claims management techniques
- Have or rapidly acquire a comprehensive knowledge of the Ontario Human Rights Code and Related Orders including disability accommodation and accessibility requirements pertaining to passengers and employees
Required Experience:
Senior IC
Employment Type
Full-Time
Key Skills
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