USTDA Administrative Project Information Specialist
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Job Location:
Arlington, TX - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Admin Project Information Specialist
ROLE
We need an experienced Administrative Support professional to serve as a Project Information Specialist at the U.S. Trade and Development Agency (USTDA). USTDA helps advance overseas infrastructure projects that create opportunities for U.S. exports while supporting this role you will provide broad administrative management support to agency operations and program staff. You will support verification of deliverables travel and facilities management records and document process improvements and onboarding and offboarding activities. You will also assist in maintaining process maps conducting reviews of grant packages and providing training to agency staff on business processes and document flow. This is a full-time opportunity. We can offer a competitive salary and a comprehensive benefits package.
Apply today!
RESPONSIBILITIES
REQUIRED SKILLS/EXPERIENCE
REQUIRED EDUCATION / CERTIFICATIONS
LOCATION
CLEARANCE
CLIENT
TRAVEL
WORK HOURS
EMPLOYMENT CLASSIFICATION
RELOCATION
West 4th Strategy is an Equal Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race color creed religion gender sexual orientation ancestry national origin age marital status mental disability physical disability medical condition pregnancy political affiliation military or veteran status or any other basis prohibited by federal or state law.
Other Considerations: applicants will be subject to a background investigation. Individuals primary workstation is in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 80% of the time; frequently required to move about to access file cabinets and use office equipment such as PC copier fax telephone cell phone etc. Occasionally required to reach overhead bend and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 80% of the time.
ROLE
We need an experienced Administrative Support professional to serve as a Project Information Specialist at the U.S. Trade and Development Agency (USTDA). USTDA helps advance overseas infrastructure projects that create opportunities for U.S. exports while supporting this role you will provide broad administrative management support to agency operations and program staff. You will support verification of deliverables travel and facilities management records and document process improvements and onboarding and offboarding activities. You will also assist in maintaining process maps conducting reviews of grant packages and providing training to agency staff on business processes and document flow. This is a full-time opportunity. We can offer a competitive salary and a comprehensive benefits package.
Apply today!
RESPONSIBILITIES
- Provide general administrative support to USTDA operations and program staff including review and verification of grant and contract deliverables such as final reports cost share certifications and invoices
- Support travel management building and facilities management and other administrative functions as directed by the Office of Administration
- Track expiration of USTDA subscriptions to external publications and prepare draft action memoranda for renewal requests
- Review grant RFP packages for completeness and consistency with agency staff prior to publication
- Maintain and update the IRC Document Flow Process Map capturing intersections with agency document management processes and ensuring efficient establishment and maintenance of records
- Assist staff in identifying and implementing process improvements that support agency operations and administrative functions
- Support staff onboarding and offboarding by preparing office space maintaining staff directories managing supply inventory and processing required documentation
- Provide training to agency staff on IRC functions responsibilities and business processes related to document flow and information management
REQUIRED SKILLS/EXPERIENCE
- At least 7 years of administrative management or relevant work experience
- Experience with administrative services like office management building and facilities management human resources and/or budget/finance
- Experience with travel management
- Proficient in the use of a variety of IT programs databases and computerized systems
- Excellent written and verbal communication skills
- Commitment to innovative and quality customer service
- Physical ability to move a large number of files and/or file boxes
- Ability to manage multiple tasks prioritize work and meet deadlines
- Ability to identify and resolve complex problems
REQUIRED EDUCATION / CERTIFICATIONS
- Business or Information Management degree Required
LOCATION
- Arlington VA 22209
CLEARANCE
- US Citizenship
- Ability to obtain and retain a SECRET security clearance
CLIENT
- US Trade and Development Agency (USTDA) Information Resource Center (IRC)
TRAVEL
- No travel required.
WORK HOURS
- Full time 40 hours a week 8 hours a day
EMPLOYMENT CLASSIFICATION
- W2 Classification
RELOCATION
- Not eligible for relocation benefits.
West 4th Strategy is an Equal Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race color creed religion gender sexual orientation ancestry national origin age marital status mental disability physical disability medical condition pregnancy political affiliation military or veteran status or any other basis prohibited by federal or state law.
Other Considerations: applicants will be subject to a background investigation. Individuals primary workstation is in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 80% of the time; frequently required to move about to access file cabinets and use office equipment such as PC copier fax telephone cell phone etc. Occasionally required to reach overhead bend and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 80% of the time.
Required Experience:
Senior IC
Key Skills
- Information Management
- HIPAA
- FIPS
- Records Management
- Windows
- System Security
- NIST Standards
- IT Support
- DIACAP
- Medical Records
- FISMA
- RMF
About Company
As a nation-wide provider of high-tech professionals, West 4th Strategy arms federal agencies and prime contractors with empowered professionals in data analytics, cybersecurity, systems integration, infrastructure management, and program management.
