Budget Administrative Assistant

King County District Court Profile
KCDC is the largest and most technologically advanced Court of Limited Jurisdiction in the State of Washington. It currently processes approximately 200000 matters per year with 25 elected judges and roughly 260 employees at 8 courthouse locations. The Court is a leader in many areas involving public safety and access to justice including the use of problem-solving courts jail-alternative programs technology- and judge-managed probation services. Thirteen cities contract with King County for court services provided by KCDC.

Job Summary

King County District Court is seeking a Budget Administrative Assistant who is organized analytical dependable and solutions-focused to support court-wide financial Payroll and administrativeoperations. This position is responsible for processing and maintaining financial reports and records supporting payroll and expense requests maintaining and reconciling multiple spreadsheets and accounts and accurately coding financial accounting and fiscal data. The ideal candidate is highly organized adaptable and capable of balancing multiple priorities while ensuring accuracyand compliance in a fast-paced public service environment.

• Compile payroll and accounts payable data and prepare reportsfor management review.
• Verify transactions and records comply with established guidelines and procedures. Determine inconsistencies prepare corrections and verify accuracy of reconciliations.
• Perform numerical calculations related to payroll and accounts payable.
• Accurately enter coding for financial information including payroll and accounts payabledata.
• Maintain accurate financial records and proceduresforaudit purposes.
• Assist in developing guidelines and procedures ensuring their proper application throughout operations.
• Perform monthly reconciliation for management to monitor multiple budgets for spending levels projections and compliance.
• Answer inquiries from both internal and external customers regarding payroll and accounts payable matters.
• Effectively handle complex issues questions and sensitive situations with Court management Court leadership and elected officials.
• Process purchases orders and invoices for all locations. Track and receive items and research price comparisons and suppliers.
• Prepare comprehensive documentation for Court-related business trips of court staff and judicial officials based on established policies and procedures. Provide support in making travel arrangements in Concur.
• Process incoming mail and documents ensuring security and confidentiality. Select mail to handle where the response requires specialized knowledge of the assigned function or is time sensitive.
• Perform general administrative duties on behalf of the Budget team
• Other duties as assigned.

• Associates degree with 2 years of relevant experience; or an equivalent combination of education and experience that demonstrates required knowledge skills and abilities.
• Strong verbal and communication skills include punctuation and grammar.
• Ability to build and maintain effective working relationships with both internal and external stakeholders.
• Skilled in handling detailed tasks with accuracy managing multiple priorities and meeting strict deadlines.
• Proficiency in the use of MS Office Suite including Excel Word and Outlook.
• Skills in problem-solving math analysis data accuracy research and customer service.
• Ability to maintain poise and composure in a fast-paced and changing environment.
• Demonstrated integrity and ability to handle confidential information appropriately.
• Collaborative team player with active listening skills and the ability to build trust and credibility.
• Ability to contribute to a collaborative team environment that values diversity fosters inclusion and respects individual differences; ability to demonstrate behaviors that include fairness respect and inclusiveness.
• Knowledge of general office polies principles and practices.

Desired Qualifications

• Knowledge of Oracle PeopleSoft Oracle EBS and/or Concur.
• Knowledge of payrollandaccounts payable.
• Experience working in the public sector.

• Selection process: Application materials will be screened for qualifications; the most competitive candidates will be invited for one or more panel interviews. Any employment offer will be contingent upon the results of a criminal background investigation and fingerprinting.
• Work schedule: Regular working a 40-hour workweek. Responsibilities occasionally may require additional working hours in order to meet deadlines. After hours on-call support is required.
• Physical Demands:While performing the duties of this job the employee is regularly required to sit talk or hear and use hands to finger handle or feel. The employee is occasionally required to stand walk reach with hands and arms stoop kneel crouch or crawl and move and/or lift up to 10 vision abilities required to perform this position include close vision.
• Working Conditions:Work is typically performed in an office environment with a moderate amount of noise (computers printers light traffic). This role routinely uses standard office equipment.
• Work location: Seattle Washington - King County Courthouse 516 3rd Ave. Seattle WA 98104.

King County District Court is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race color religion national origin sex (including gender identity sexual orientation and pregnancy) age genetic information disability veteran status or other protected class. Our EEO policy applies to all employment actions including but not limited to recruitment hiring selection for training promotion transfer demotion layoff termination rates of pay or other forms of compensation.

For more information regarding this position or application process please contact:

Marwan Alqaysi
Human Resource Analyst

Please include Budget Administrative Assistant within the subject line.