Facilities Specialist
Facilities Specialist
Posted on :
27-09-2025
Employer Active
1 Vacancy
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Job Description
CTI has been a leading AV provider for over 35 years. Since we began in 1988 our mission has been simple: to provide a fantastic customer experience.
At CTI our biggest asset is our people and we know that sometimes the most awesome employees dont fit the typical mold. If you are hardworking friendly and know the importance of fantastic customer service you could be a good fit at CTI. We have developed a collaborative and lively working environment where the best and the brightest show up to work each day ready to have fun and employ their passion for and knowledge of technology in everything they do. This creative atmosphere helps us apply and share our skills with our clients who seek quality high-end AV and Conference Solutions.
So what are we looking for
We are seeking a proactive and detail-oriented Facilities Coordinator to support our Facilities Specialist in daily operations with a strong emphasis on policy procedure and compliance. This role is essential to streamlining facility requests vendor coordination and documentation management across multiple locations.
What are your responsibilities
- Facility Help Desk Coordination: Promote and manage use of the Facility Help Desk for all facility-related requests.
- Maintenance & Utilities: Coordinate repairs manage utility connections/disconnections and maintain online access.
- Vendor & Contract Management: Assist with vendor setup (W-9 COI contact info) track Certificates of Insurance and create service contracts using standard CTI templates.
- Procurement & Invoicing: Generate and file purchase orders monitor invoice payment status.
- Compliance Tracking: Maintain schedules for annual inspections (fire extinguishers alarms elevators backflow) and update insurance and location lists.
- Documentation & Reporting: Maintain lease abstracts facility info sheets and location data for internal reporting and audits.
- Support Services: Oversee water/beverage service and other location-specific needs.
Will you fit in
- Our employees fearlessly embrace the company culture and applicants who merely want to punch in their timecards everyday are not what we are looking for.
- You can work independently with minimal guidance but arent afraid to ask the right questions when you need help.
- You have strong verbal and written communication skills and can be the face of our company to our clients.
- You are passionate about learning and sharing knowledge with your team to improve the entire team.
Does experience count
- Experience in administrative support facilities or operations.
- Strong organizational and communication skills.
- Familiarity with policy documentation and vendor management.
- Proficiency in Microsoft Office and document tracking systems.
- Ability to manage multiple priorities and maintain confidentiality.
Conference Technologies Inc. is an equal opportunity employer. We do not and shall not discriminate on the basis of race color religion gender age national origin disability marital status sexual orientation or military status in any of its activities or operations.
Required Experience:
Unclear Seniority
Employment Type
Full Time
Key Skills
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