Coordinator, Civil and Environmental Engineering
Coordinator, Civil and Environmental Engineering
Posted on :
27-09-2025
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1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
27-09-2025
Job Description
Position Summary
The Civil and Environmental Engineering ( CEE ) Department Coordinator provides high-level administrative and departmental operations support including financial planning and reporting instructional support such as scheduling and accreditation coordination and communication projects both within the department and to the broader profession. Reporting to the Chair of the CEE Department within the College of Engineering the individual in this position supports department faculty and provides outstanding service to constituents. This position provides additional support to the Chair as requested that requires analytical and critical thinking to determine appropriate action. Why work at Villanova Join a mission-driven organization. Since Villanova Universitys founding in 1842 we have been inspired by the values of truth unity and love and are a community dedicated to service to others. Villanova has been included among the nations best colleges and universities. VUs inclusion again in U.S. News & World Reports 2025 Best Colleges rankings is another indication of the Universitys continued prominence and forward momentum. Villanovas most precious asset is our people. As an employee you will receive a holistic benefits package generous paid time off a competitive retirement savings plan flexible work options wellness programs including gym membership professional development tuition assistance and more . Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand respect and can contribute to the Universitys mission and values.
Duties And Responsibilities
Assists Chair in monitoring and reporting on operating budgets and maintaining detailed information on laboratory expenditures and other costs from data in University databases. Provides same support for departmental restricted accounts and verifies income related to indirect costs gifts and distance learning flowback funds. Manages internal accounting of faculty travel allocations and expenditures in partnership with chair and administrative assistant. Assists chair in budget projections and planning on regular basis including the quarterly projection and annual budget submission timetable. Partners with College Finance and Administration on data and projects relating to expenditures employment and facilities matters. Assists individual CEE department faculty and associated research centers in budget management on sponsored research grants and individual accounts such as research and teaching flowback accounts including purchasing cost allocation and regular reconciliation. Coordinates collection of department news and works with the Chair and Colleges Director of Communication and Marketing on departmental website and newsletter. Manages department social media and department publicity efforts for both undergraduate and graduate programs. Coordinates department communications with current and former students. Attends department and department committee meetings takes minutes and helps to coordinate and complete administrative tasks that result from action items of committees. Assists Chair in collecting and analyzing data for department annual report and faculty evaluations. Data includes faculty and graduate student publications and presentations research expenditures teaching load students advised and service commitments. Assists Chair in updating data on journal classifications. Assists department ABET Coordinator in administering the ABET assessment and accreditation process. This includes ensuring that the appropriate assessments are completed and that the resultant data is organized and accessible to the faculty. Works with the search committees and the Department Administrative Assistant to coordinate the faculty search and interview process. Prepare adjunct faculty payroll information each semester. Maintains records on faculty and graduate assistantship hiring. Assists the Department Chair with course scheduling each semester. Works with the Registrars office on all master schedule change requests and serve as main department contact for relating matters accordingly. Perform duties of departmental administrative assistant when this person is away from the office. Perform other duties and assist with projects as assigned.
Minimum Qualifications
Bachelors degree required; combination of high school diploma and work experience may be considered The candidate must have a minimum of three to five years of relevant and applicable work experience in an administrative or academic setting. Administrative skills and office operations preferably in an academic environment. Proficient in spreadsheet database and presentation software (Microsoft Office). Knowledge of budgeting and financial reporting social media and other digital communications tools. Ability to keep current with Villanova University job-related technologies and databases (e.g. applicant tracking and performance management software student database software(s) and Banner). Must have strong communication organizational and problem-solving skills. The individual must be able to work independently as well as with others in a productive manner. Ability to work in a high-volume fast-paced academic setting.
Preferred Qualifications
Adobe acrobat and some Creative Suite experience
Work Schedule
full-time/12-months
The Civil and Environmental Engineering ( CEE ) Department Coordinator provides high-level administrative and departmental operations support including financial planning and reporting instructional support such as scheduling and accreditation coordination and communication projects both within the department and to the broader profession. Reporting to the Chair of the CEE Department within the College of Engineering the individual in this position supports department faculty and provides outstanding service to constituents. This position provides additional support to the Chair as requested that requires analytical and critical thinking to determine appropriate action. Why work at Villanova Join a mission-driven organization. Since Villanova Universitys founding in 1842 we have been inspired by the values of truth unity and love and are a community dedicated to service to others. Villanova has been included among the nations best colleges and universities. VUs inclusion again in U.S. News & World Reports 2025 Best Colleges rankings is another indication of the Universitys continued prominence and forward momentum. Villanovas most precious asset is our people. As an employee you will receive a holistic benefits package generous paid time off a competitive retirement savings plan flexible work options wellness programs including gym membership professional development tuition assistance and more . Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand respect and can contribute to the Universitys mission and values.
Duties And Responsibilities
Assists Chair in monitoring and reporting on operating budgets and maintaining detailed information on laboratory expenditures and other costs from data in University databases. Provides same support for departmental restricted accounts and verifies income related to indirect costs gifts and distance learning flowback funds. Manages internal accounting of faculty travel allocations and expenditures in partnership with chair and administrative assistant. Assists chair in budget projections and planning on regular basis including the quarterly projection and annual budget submission timetable. Partners with College Finance and Administration on data and projects relating to expenditures employment and facilities matters. Assists individual CEE department faculty and associated research centers in budget management on sponsored research grants and individual accounts such as research and teaching flowback accounts including purchasing cost allocation and regular reconciliation. Coordinates collection of department news and works with the Chair and Colleges Director of Communication and Marketing on departmental website and newsletter. Manages department social media and department publicity efforts for both undergraduate and graduate programs. Coordinates department communications with current and former students. Attends department and department committee meetings takes minutes and helps to coordinate and complete administrative tasks that result from action items of committees. Assists Chair in collecting and analyzing data for department annual report and faculty evaluations. Data includes faculty and graduate student publications and presentations research expenditures teaching load students advised and service commitments. Assists Chair in updating data on journal classifications. Assists department ABET Coordinator in administering the ABET assessment and accreditation process. This includes ensuring that the appropriate assessments are completed and that the resultant data is organized and accessible to the faculty. Works with the search committees and the Department Administrative Assistant to coordinate the faculty search and interview process. Prepare adjunct faculty payroll information each semester. Maintains records on faculty and graduate assistantship hiring. Assists the Department Chair with course scheduling each semester. Works with the Registrars office on all master schedule change requests and serve as main department contact for relating matters accordingly. Perform duties of departmental administrative assistant when this person is away from the office. Perform other duties and assist with projects as assigned.
Minimum Qualifications
Bachelors degree required; combination of high school diploma and work experience may be considered The candidate must have a minimum of three to five years of relevant and applicable work experience in an administrative or academic setting. Administrative skills and office operations preferably in an academic environment. Proficient in spreadsheet database and presentation software (Microsoft Office). Knowledge of budgeting and financial reporting social media and other digital communications tools. Ability to keep current with Villanova University job-related technologies and databases (e.g. applicant tracking and performance management software student database software(s) and Banner). Must have strong communication organizational and problem-solving skills. The individual must be able to work independently as well as with others in a productive manner. Ability to work in a high-volume fast-paced academic setting.
Preferred Qualifications
Adobe acrobat and some Creative Suite experience
Work Schedule
full-time/12-months
Required Experience:
IC
Employment Type
Full Time
Key Skills
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