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Administrative Assistant II

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Job Location drjobs

Alamosa, CO - USA

Monthly Salary drjobs

$ 39852 - 55800

Vacancy

1 Vacancy

Job Description

Pay Range:

$39852.00 - $55800.00

Position Summary:

State of Colorado

Administrative Assistant II

SALARY

$3321.00 - $4650.00 Monthly

LOCATION

Alamosa CO

JOB TYPE

Full Time

JOB NUMBER

GYA P-10154 9.2025

DEPARTMENT

Adams State University

OPENING DATE

09/24/2025

CLOSING DATE

10/5/2025 11:59 PM Mountain

FLSA

Determined by Position

TYPE OF ANNOUNCEMENT

This position is open only to Colorado state residents.

PRIMARY PHYSICAL WORK ADDRESS

208 Edgemont Blvd Alamosa CO 81101

FLSA STATUS

Non-Exempt; position is eligible for overtime compensation.

DEPARTMENT CONTACT INFORMATION

Alicia Harmon

SALARY NOTE

Although the full salary range for this position is provided appointments are typically made at or near the range minimum.

HOW TO APPLY

Online applications through the Colorado Jobs portal will not be accepted. Please follow instructions on the job announcement for submitting an application.

Department Information

The Extended Studies department is a self-funded continuing and distance education unit existing as an auxiliary to the University. The purpose of the department is to provide undergraduate and graduate credit contract courses continuing education courses and to collaborate with academic departments to meet student needs. The Extended Studies unit partners with school districts as well as non profit and for profit orgs and handles over 16000 enrollments each year.

Description of Job

This position provides crucial support to the Department of Extended Studies by serving as a primary point of contact and handling key administrative and financial duties.
Specific Duties Include:

  • Provide excellent customer service to all constituents - Answer telephone calls and emails promptly and efficiently. Disseminate accurate information to professional development students regarding registration student accounts grades transcripts etc. Communicate with professional development instructors regarding courses grades rosters etc. Communicate and collaborate effectively with co-workers.
  • Cashiering -Ensure accurate and timely data entry into the system for registration and payment. Ensure that accounts balance each day and reports are recorded appropriately. This duty requires strong attention to detail. Ensure that all components of each cashiering session are completed daily and collaborate with Student Business Services to record sessions.
  • Administrative support for Extended Studies - This position must determine whether students who register for courses are new or existing students monitoring when instructors post grades and then entering those grades into the system of record. Support supervisor in maintaining accounts receivable billing and collections as needed.

Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights

Residency Requirement: (New)

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description: (New)

G3A3XXADMINISTRATIVE ASSISTANT II

MINIMUM QUALIFICATIONS:

Experience Only:
Two (2) years of relevant experience in an occupation related to the work assigned to this position

OR

Education and Experience:
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to two (2) years

PREFERRED QUALIFICATIONS:
  • Experience with ERP systems.
  • Experience with MS Office Suite.
Required Skills and Competencies:
  • Strong customer service skills
  • Strong attention to detail
  • Strong organizational skills
  • Excellent verbal and written communication skills
  • Ability to work independently
  • Ability to multi-task and meet deadlines
  • Strong interpersonal skills
  • Highly efficient with MS Office suite Google Suite and other database applications

A successful candidatewill demonstrate responsible professional conduct at all times; will be punctual and observe scheduled work hours.

Note: Although this position is non-exempt for FLSA it is a condition of employment at Adams State University to agree to receive compensation time in lieu of overtime pay.

Years of experience will be expressed in terms of full-time equivalent service with full-time workload equal to one (1) Full-Time Equivalent (FTE) year. No more than 1.00 FTE year may be credited in any twelve (12) month period. Positions working 40 hours or less per week will be pro-rated (30 hrs/wk0.75 FTE9 mos credit; 20 hrs/wk0.5 FTE6 mos credit; 10 hrs/wk0.25 FTE 3 mos credit.)*

Appeal Rights: (Updated)

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process you may file a written appeal with the State Personnel Director.

Review of the completed signed and submitted appeal will be timely on the basis of written material submitted by you using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email atwithin ten (10) calendar days from your receipt of notice or acknowledgement of the Departments action.


For further information on the Board Rules you can refer to 4 Colorado Code of Regulations (CCR) 801-1 State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes at
Information

All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.

Colorado Revised Statutes require that Classified state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of or all of the comparative analysis for this position may be a structured application review which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications. Any attachments such as cover letters resumes or other documents that support your experience may also be reviewed during this phase.

Be sure your application materials specifically address your qualifications experience work products and accomplishments as they relate to the Primary Duties Minimum Qualifications and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any of step of the selection process and placement on the eligible list. A top group up to six candidates will be invited to schedule an interview with the hiring manager.

This announcement will be used to fill multiple vacancies.

Adams State University is committed to providing a safe and secure environment for its students faculty staff and visitors and to protecting its funds property and other assets. Well-informed hiring decisions contribute to this effort. Therefore Adams State University has adopted a policy on background screening for its prospective continuing and returning employees as well as students in certain circumstances. Offers of employment will be contingent upon the completion of an acceptable background check. The information received in response to a background check will be treated as confidential to the extent provided for by law.

The State of Colorado believes that equity diversity and inclusion drive our success and we encourage candidates from all identities backgrounds and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law.

Adams State University is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any pre-employment testing participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to our ADAAA Coordinator Tracy Rogers ator call .

APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for this position you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form signed by you or your representative. This form must be delivered to the State Personnel Board by email () postmarked in US Mail or hand delivered (1525 Sherman Street 4th Floor Denver CO 80203) or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the departments action.

For more information about the appeals process the official appeal form and how to deliver it to the State Personnel Board; go to
; contact the State Personnel Board for assistance at ; or refer to 4 Colorado Code of Regulations (CCR) 801-1 State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes at Rules.


*Years of experience will be expressed in terms of full-time equivalent service with full-time workload equal to one (1) Full-Time Equivalent (FTE) year. No more that 1.00 FTE year may be credited in any twelve (12) month period. Positions working 40 hours or less per week will be pro-rated (30 hrs/wk0.75 FTE9 mos credit; 20 hrs/wk0.5 FTE6 mos credit; 10 hrs/wk0.25 FTE 3 mos credit.)*

*Although this position is non-exempt for FLSA it is a condition of employment at Adams State University to agree to receive compensation time in lieu of overtime pay.

All state classified employees must be hired and promoted through a comparative analysis process. After minimum qualification screening the comparative analysis process for this position will involve a review and rating of all the information you submit with your application materials. Therefore it is extremely important to document in the work experience/job duties portion of your online application the extent to which you possess the education experience minimum qualifications and preferred qualifications as outlined in the job announcement. It is also important to thoroughly answer all supplemental questions (if listed) as your answers to these questions will be evaluated during this phase.Any attachments such as cover letters resumes or other documents that support your experience may also be reviewed during this phase.

This announcement may be used to fill multiple vacancies.

Adams State University is committed to providing a safe and secure environment for its students faculty staff and visitors and to protecting its funds property and other assets. Well-informed hiring decisions contribute to this effort. Therefore Adams State University has adopted a policy on background screening for its prospective continuing and returning employees as well as students in certain circumstances. Offers of employment will be contingent upon the completion of an acceptable background check. The information received in response to a background check will be treated as confidential to the extentprovided for by law.

The State of Colorado believes that equity diversity and inclusion drive our success and we encourage candidates from all identities backgrounds and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law.

Adams State University is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any pre-employment testing participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to our ADAAA Coordinator Tracy Rogers at or call

Title IX of the Education Amendments of 1972 and Part 106 of the Code of Federal Regulations (CFR) prohibits discrimination on the basis of sex including in admission and employment. Inquiries about the application of Title IX and CFR 106 to Adams State University (ASU) may be directed to ASUs Office of Equal Opportunity Director Ana Guevara and/or to the Assistant Secretary for Civil Rights of the Department of Education. Support resources for sexual misconduct ASUs sexual misconduct policies contact information for the Adams State Universitys Office of Equal Opportunity & Title IX as well as a detailed procedure for filing a grievance due to discrimination on the basis of sex may be found online at Theseprocedures also describe the Universitys response to reports and/or complaints of sex discrimination or sexual harassment.

Employment Type

Full-Time

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