Project Coordinator
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Job Summary
Job Details
Description
The Project Coordinator for Toth and Associates will have a passion for organization and improvement of workflow processes. The qualified candidate for this position will be a member of the Planning Electrical Engineering Department involved in the interconnection of new loads and generation for diverse utility clients in the Pacific Northwest.
Their main duties include maintaining work schedules organizing and participating in meetings proactively resolving project roadblocks and ensuring that deadlines for projects are met. Duties will include coordination with engineers project managers and others to organize and align work tasks to successfully complete projects and meet client expectations.
The successful candidate will be confident detail-oriented with a positive attitude and demonstrate a strong work ethic. Soft skills including problem solving and both written and spoken communication skills will be integral to the role. Highly desired skills include the ability to facilitate a collaborative and cooperative environment among various team members to build stronger working relationships in which problems are caught and solved efficiently and effectively.
Essential Duties and Responsibilities:
- Coordinate and participate in project meetings and identify potential action items.
- Evaluate potential impediments to the successful project completion and develop solutions.
- Plan and manage team goals project schedules and new information.
- Collaborate with team members to keep workflow on track.
- Maintain project-related paperwork by ensuring all necessary materials are current properly filed and stored.
- Support project correspondence by preparing and reviewing project proposals memos meeting minutes and Microsoft Teams task postings.
- Communicate with clients to document project requirements scope and objectives.
- Effectively communicate desired technical products detail approach purpose and other instructions necessary for engineering to achieve a successful project.
- Effectively communicate perceived discrepancies in maps drawings exhibits and tables of these deliverables to resolve data conflicts and issues.
Qualifications
- 2-5 years of project coordinator experience or equivalent.
- Natural ability to lead.
- Proficient in software programs such as Microsoft Office Teams and Project
- Familiarity in Adobe Acrobat Bluebeam and Vizio
- Self-motivated and driven.
- Looks for new challenges and opportunities.
- Personable to a wide variety of individuals from client to contractor to engineering staff.
- Good communication and interpersonal skills capable of maintaining strong relationships.
- Strong organizational and multi-tasking skills.
- Excellent analytical and problem-solving abilities.
- Documentation management and ability to use project management tools.
- Detail oriented.
- Calm and professional under pressure.
- Time management skills with the drive to meet deadlines.
- Experience in or adjacent to the following industries is desirable:
- Power
- Utilities
- Construction
Required Experience:
IC
Key Skills
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Visio
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Project Management Software
- Microsoft Project
- Administrative Experience
- Project Coordination
