Office Administrator to the Foundation
Office Administrator to the Foundation
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Job Description
TITLE: Office Administrator Kansas City Kansas School Foundation for Excellence
LOCATION: Central Office and Training Center
JOB GOAL:
Provide comprehensive administrative and event support to the Executive Director and team of the Kansas City Kansas School Foundation for Excellence. Responsibilities include managing communications coordinating schedules supporting annual events and programs and ensuring efficient logistical planning and organizational operations.
ESSENTIAL FUNCTIONS:
- Deliver excellent customer service to internal and external stakeholders donors and community partners both in person and via phone.
- Manage correspondence (phone email letters memos) for the Executive Director and Foundation ensuring timely and professional communication.
- Support scheduling and calendar management for the Executive Director and Foundation team.
- Assist with preparation of meeting agendas materials minutes and follow-up communications.
- Provide support for six annual Foundation events and year-round programs including logistics communications and administrative tasks. Key events include the Golf Tournament Back to School Fair Partners for Excellence Breakfast Reasons to Believe Alumni Awards and the Excellence in Education Awards Program.
- Coordinate all aspects of event logistics including vendor and venue booking registration management participant communication committee facilitation and on-site support.
- Maintain accurate and confidential records for events programs and administrative functions.
- Prepare and edit spreadsheets reports and documents to communicate information effectively.
- Manage the CRM/donor database including gift entry data maintenance and timely donor acknowledgments through letters calls and recognition activities.
- Implement monthly mailings to new donors and support stewardship initiatives.
- Procure supplies and materials to meet the Foundations operational needs.
- Provide bookkeeping reconciliation and processing of all accounts payable and receivable for Foundation transactions.
- Work proactively with Foundation staff and collaborate effectively with internal departments external community agencies and partners including the Foundation Board of Directors.
- Perform other duties as assigned.
QUALIFICATIONS:
- High School Diploma or associates degree required bachelors preferred.
- 35 years of administrative support experience nonprofit or event support required 5 -10 years preferred.
- Strong organizational and time management skills.
- Proficiency with Microsoft Office Suite and virtual meeting platforms.
- Ability to manage multiple priorities and deadlines.
- Strong interpersonal communication and problem-solving skills.
COMMUNICATION / ORGANIZATION:
Maintains communication with Foundation staff community partners and stakeholders in a professional and timely manner. Utilizes technology effectively to manage scheduling communications and organizational tasks. Must be experienced in all communications as a representative of the senior administrative team. Utilizes existing technology effectively in the performance of duties.
PHYSICAL DEMANDS & WORK ENVIRONMENT:
Typical office environment with moderate noise. Events may require evening or weekend hours. Some standing lifting and carrying supplies may be necessary. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
OTHER SKILLS and ABILITIES:
- Ability to maintain effective working relationships with Foundation staff school district leadership donors partners and community members.
- Ability to communicate clearly and concisely both orally and in writing.
- Ability to plan and anticipate the support needs of the Executive Director and team.
- Ability to maintain professionalism and confidentiality.
TERMS OF EMPLOYMENT:261 days (12 months)
SALARY: Level 18
Classified Salary Schedule:
STATUS: Hourly Non-exempt
REPORT TO: Executive Director
EVALUATION: Performance will be evaluated in accordance with Board of Education policy
Applications will be reviewed prior to the closing date for this position.
The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. The individual holding this position performs additional duties and additional duties may be assigned.
Kansas City Kansas Public Schools is an Equal Opportunity Employer. KCKPSis an equal opportunity employer and shall not discriminate in its employment practices and policies with respect to hiring compensation terms conditions or privileges of employment because of an individuals race color religion sex/gender (to include orientation identity or expression) age disability national origin genetic information or any other basis prohibited by law.
For more information regardingTitleIXplease contact:
District Compliance Coordinator
2010 N. 59thStreet
Kansas City KS 66104
Required Experience:
Unclear Seniority
Employment Type
Full-Time
