College Grants Administrator (CLAS)
College Grants Administrator (CLAS)
Posted on :
27-09-2025
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
27-09-2025
Job Description
Position Summary
The Grants Administrator assists Villanova University and its research community in applying for and managing sponsored projects and serves as the first point of financial compliance review for VU sponsored award activities within the College of Liberal Arts and Sciences ( CLAS ). The individual in this position is responsible for enforcing and complying with federal and other sponsor requirements and institutional policies and procedures. This position is a member of the CLAS administrative team and provides local support to faculty. The individual in this role must have a solid understanding of grant policies and independently follow the policies and procedures set forth by the University for managing sponsored award activities. It is critical for the individual in this role to demonstrate a supportive and team-oriented approach that both reduces faculty administrative burden and protects the university from unnecessary risk as it relates to pre-award activities. Why work at Villanova Join a mission-driven organization. Since Villanova Universitys founding in 1842 we have been inspired by the values of truth unity and love and are a community dedicated to service to others. Villanova has been included among the nations best colleges and universities. VUs inclusion again in U.S. News & World Reports 2025 Best Colleges rankings is another indication of the Universitys continued prominence and forward momentum. Villanovas most precious asset is our people . As an employee you will receive a holistic benefits package generous paid time off a competitive retirement savings plan flexible work options wellness programs including gym membership professional development tuition assistance and more . Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand respect and can contribute to the Universitys mission and values.
Duties And Responsibilities
Provide guidance to Investigators/Research Team on regulations federal and others as they relate to sponsored award proposal development and implementation. Maintain regular contact with college level Investigators and with local leadership (Deans Chairs College Finance Managers etc) to ensure proactive management of applications. Develop edit and advise on administrative components of sponsored award proposals including internal and sponsor-required budgets justifications biosketches current/pending and other support required letters subaward/subcontract documentation and any other required documents. Create internal (Cayuse) proposal record complete application forms and upload documents to sponsor website. Ensure all errors/warnings are addressed. Liaise between PIs OG&C and compliance units ( IRB IACUC COI Export Control and IBC ); ensure that compliance trainings and certifications are complete. Ensure that all proposals initiated by college faculty are complete and conform to sponsor and Villanova pre-award policies prior to submission to OG&C for submission to sponsor. Work within deadlines/timelines as required by sponsor. Prepare sponsor requested pre-award budget revisions requests for other support/current and pending documents Just-in-Time requests. Submit to OG&C for review and to sponsor when appropriate. Review new awards/contracts/agreements for accuracy prior to award set up. Address any changes as necessary (budget revisions). Prepare and submit advance account and/or pre-award spending requests as needed. Meet with Associate Research Dean/Chairs regularly to review college portfolio advise of issues and help to creatively problem-solve. Track Key Personnel effort against commitments. Develop plan with PI (and others within college as appropriate) at pre-award to prepare for over-commitments. Maintain current/pending and other support documents throughout the life of the awards. Notify PIs ADR Chairs and OG&C leadership of potential audit risks. Support other sponsored pre-award related activities as needed. Stays current with changes and updates in research administration field. Perform additional duties and assists with special projects as assigned.
Minimum Qualifications
Formal Education: Bachelors degree required Minimum Work Experience: At least 3 years of solid experience supporting pre-award activities for grants and contracts Thorough understanding of federal grant regulations and their implementation in the higher education setting. Ability to understand contractual requirements. Ability to apply federal and sponsor regulations to financial transactions sponsored award budgets and sponsored award proposal content. Attention to detail required. Excellent written and verbal communication skills; ability to translate complex requirements into simple and actionable recommendations. Friendly and supportive demeanor and ability to communicate clearly and professionally. Fluency in Microsoft Office suite.
Preferred Qualifications
MS or CRA certification preferred; Higher Ed experience preferred
Work Schedule
full-time/12-months
The Grants Administrator assists Villanova University and its research community in applying for and managing sponsored projects and serves as the first point of financial compliance review for VU sponsored award activities within the College of Liberal Arts and Sciences ( CLAS ). The individual in this position is responsible for enforcing and complying with federal and other sponsor requirements and institutional policies and procedures. This position is a member of the CLAS administrative team and provides local support to faculty. The individual in this role must have a solid understanding of grant policies and independently follow the policies and procedures set forth by the University for managing sponsored award activities. It is critical for the individual in this role to demonstrate a supportive and team-oriented approach that both reduces faculty administrative burden and protects the university from unnecessary risk as it relates to pre-award activities. Why work at Villanova Join a mission-driven organization. Since Villanova Universitys founding in 1842 we have been inspired by the values of truth unity and love and are a community dedicated to service to others. Villanova has been included among the nations best colleges and universities. VUs inclusion again in U.S. News & World Reports 2025 Best Colleges rankings is another indication of the Universitys continued prominence and forward momentum. Villanovas most precious asset is our people . As an employee you will receive a holistic benefits package generous paid time off a competitive retirement savings plan flexible work options wellness programs including gym membership professional development tuition assistance and more . Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand respect and can contribute to the Universitys mission and values.
Duties And Responsibilities
Provide guidance to Investigators/Research Team on regulations federal and others as they relate to sponsored award proposal development and implementation. Maintain regular contact with college level Investigators and with local leadership (Deans Chairs College Finance Managers etc) to ensure proactive management of applications. Develop edit and advise on administrative components of sponsored award proposals including internal and sponsor-required budgets justifications biosketches current/pending and other support required letters subaward/subcontract documentation and any other required documents. Create internal (Cayuse) proposal record complete application forms and upload documents to sponsor website. Ensure all errors/warnings are addressed. Liaise between PIs OG&C and compliance units ( IRB IACUC COI Export Control and IBC ); ensure that compliance trainings and certifications are complete. Ensure that all proposals initiated by college faculty are complete and conform to sponsor and Villanova pre-award policies prior to submission to OG&C for submission to sponsor. Work within deadlines/timelines as required by sponsor. Prepare sponsor requested pre-award budget revisions requests for other support/current and pending documents Just-in-Time requests. Submit to OG&C for review and to sponsor when appropriate. Review new awards/contracts/agreements for accuracy prior to award set up. Address any changes as necessary (budget revisions). Prepare and submit advance account and/or pre-award spending requests as needed. Meet with Associate Research Dean/Chairs regularly to review college portfolio advise of issues and help to creatively problem-solve. Track Key Personnel effort against commitments. Develop plan with PI (and others within college as appropriate) at pre-award to prepare for over-commitments. Maintain current/pending and other support documents throughout the life of the awards. Notify PIs ADR Chairs and OG&C leadership of potential audit risks. Support other sponsored pre-award related activities as needed. Stays current with changes and updates in research administration field. Perform additional duties and assists with special projects as assigned.
Minimum Qualifications
Formal Education: Bachelors degree required Minimum Work Experience: At least 3 years of solid experience supporting pre-award activities for grants and contracts Thorough understanding of federal grant regulations and their implementation in the higher education setting. Ability to understand contractual requirements. Ability to apply federal and sponsor regulations to financial transactions sponsored award budgets and sponsored award proposal content. Attention to detail required. Excellent written and verbal communication skills; ability to translate complex requirements into simple and actionable recommendations. Friendly and supportive demeanor and ability to communicate clearly and professionally. Fluency in Microsoft Office suite.
Preferred Qualifications
MS or CRA certification preferred; Higher Ed experience preferred
Work Schedule
full-time/12-months
Required Experience:
Unclear Seniority
Employment Type
Grant
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
