Administrative Assistant II, Contingent II contractual
Administrative Assistant II, Contingent II contractual
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Job Description
Job Posting:
JR101365 Administrative Assistant II Contingent II contractual (Open)Department:
UBalt CELTT PMPosition Type:
Non-Regular Fixed Term (Fixed Term)Open Date:
0Close Date:
$22.41 - $23 per hourJob Description:
The Administrative Assistant II provides administrative communication and operational support to both the Center for Excellence in Learning Teaching and Technology (CELTT) and the Center for AI Learning and Community-Engaged Innovation (CAILI) at The University of Baltimore. This position has responsibilities that span faculty development AI initiatives digital content management event coordination and internal communication. This position plays a vital role in promoting seamless coordination ensuring a strong digital presence and supporting the operational success of both centers. This position includes hybrid work opportunities.Responsibilities:
*Dual-Center Administrative Coordination: Serve as the primary administrative liaison for both CELTT and CAILI. Manage inquiries scheduling digital files and communications. Maintain calendars organize virtual and in-person meetings and handle email correspondence with internal and external stakeholders.
*Event Planning and Coordination Event and Program Support: Coordinate logistics for CELTTs professional development offerings and CAILIs AI and community events. Plan and support virtual and in-person events including managing registrations participant communications technical coordination and occasional on-site assistance. Ensure all logistical elements are properly arranged for successful program delivery.
*Digital Presence and Content Management: Update and maintain each centers website and social media channels. Assist in creating promotional materials newsletters and program communications that increase visibility and stakeholder engagement.
*Data Organization and Special Projects: Organize and track program participation assist with data collection and support reporting for assessment purposes. Maintain organized systems for documenting program outcomes and participant information. Perform other duties as assigned by the Director to support the centers strategic goals and initiatives.
Minimum Qualifications:
- Education: High School Diploma
Experience: Three (3) years experience providing administrative support with demonstrated proficiency in Microsoft Office Suite Google Workspace and virtual collaboration tools. Strong organizational and multitasking skills are essential along with excellent written and verbal communication abilities and experience managing schedules coordinating events and handling administrative tasks in an independent work environment.
The ideal candidate will possess knowledge of Microsoft Office Suite Google Workspace virtual collaboration tools website content management systems social media platforms and AI tools relevant to administrative and educational settings. They should demonstrate strong organizational and multitasking skills excellent written and verbal communication abilities and proficiency in creating promotional materials and managing digital content. The candidate must be skilled in coordinating logistics for meetings and events effectively using AI tools to enhance productivity and streamline workflows. Additionally they should be able to work independently adapt to changing priorities maintain accurate records handle confidential information responsibly and collaborate effectively with faculty students and external partners.
Additional related experience and formal education in which one has gained the knowledge skills and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
Preferred Qualifications:
- Education: Associates Degree in Business Communications or Related Field
We offer a competitive benefits package including health dental and prescription plans tuition remission and paid leave (up to 8 days of leave and 14-15 holidays per contract period). You can see more details on our benefits here.
Additional Job Information:
The University of Baltimore (UBalt or University) does not discriminate on the basis of sex gender race religion age disability national origin ethnicity sexual orientation gender identity or other legally protected characteristics in its programs activities or employment practices. UBalt is an Equal Opportunity/ADA Compliant Employer & Title IX Institution.
Employment Type
Full-Time
