Executive Assistant

Columbus - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

(* denotes an essential function)

*Perform work in administrative support including but not limited to answering phone lines providing customer service editing/transcribing documents data entry for expenses/time/invoices/other creating reservations/scheduling (meetings conference rooms A/V hospitality travel concierge)
*Oversight for confidential company information including but not limited to corporate credit card information P-cards employee and client distribution lists prospective and current employee information etc.
*Complex calendar and meeting coordination including ability to make decisions on behalf of supported professional
*Complex travel bookings including ability to accurately plan multi-leg international trips
*Communicate and/or respond in effective and professional manner on behalf of supported professional
*Utilize appropriate logs and/or tracking software for all administrative support work
*Ensure that job tickets are properly filled out before beginning work
*Thoroughly assess job requests and ensure appropriate completion of job tasks throughout task lifecycle
*Communicate with team members lead supervisor or client supervisor or client on job or deadline issues
*Meet contracted deadlines for accepting completing and delivering all work
*Troubleshoot basic equipment problems
*Assist in developing training plans and process maps for the administrative operation
*Deliver training plans to a team of Admins
*Serve as a subject matter expert and resource for junior employees
*Interact with clients in person over the phone via video or electronically in a professional and knowledgeable manner
Prioritize workflow and efficiently multi-task
Performs Quality Assurance on own work and work of others
Answer telephone emails and place service calls when needed
Use equipment and supplies in a cost-efficient manner
Help to foster a proactive environment of continuous service enhancement and relationship building with the client
Adhere to Williams Lea policies in addition to client site policies

(* denotes an essential function)*Perform work in administrative support including but not limited to answering phone lines providing customer service editing/transcribing documents data entry for expenses/time/invoices/other creating reservations/scheduling (meetings conference rooms A/V hospitalit...

(* denotes an essential function)

*Perform work in administrative support including but not limited to answering phone lines providing customer service editing/transcribing documents data entry for expenses/time/invoices/other creating reservations/scheduling (meetings conference rooms A/V hospitality travel concierge)
*Oversight for confidential company information including but not limited to corporate credit card information P-cards employee and client distribution lists prospective and current employee information etc.
*Complex calendar and meeting coordination including ability to make decisions on behalf of supported professional
*Complex travel bookings including ability to accurately plan multi-leg international trips
*Communicate and/or respond in effective and professional manner on behalf of supported professional
*Utilize appropriate logs and/or tracking software for all administrative support work
*Ensure that job tickets are properly filled out before beginning work
*Thoroughly assess job requests and ensure appropriate completion of job tasks throughout task lifecycle
*Communicate with team members lead supervisor or client supervisor or client on job or deadline issues
*Meet contracted deadlines for accepting completing and delivering all work
*Troubleshoot basic equipment problems
*Assist in developing training plans and process maps for the administrative operation
*Deliver training plans to a team of Admins
*Serve as a subject matter expert and resource for junior employees
*Interact with clients in person over the phone via video or electronically in a professional and knowledgeable manner
Prioritize workflow and efficiently multi-task
Performs Quality Assurance on own work and work of others
Answer telephone emails and place service calls when needed
Use equipment and supplies in a cost-efficient manner
Help to foster a proactive environment of continuous service enhancement and relationship building with the client
Adhere to Williams Lea policies in addition to client site policies