Administrative Assistant, College of Arts & Sciences-Psychology

• Executing clerical work including word processing data entry filing basic budgeting composing emails and other correspondences answering phone calls taking messages and routing all calls and messages as needed.
• Being available to and helping to answer inquiries from faculty staff students alumni visitors and others on University policies including information contained in the academic catalog and the student handbook and directing more complex inquiries to the appropriate offices and employees.
• Helping with procurement and budgeting including purchase requisitions credit card purchases reconciliation and providing clerical support for grants.
• Maintaining a friendly and welcoming office environment by answering general inquiries from faculty staff students and visitors on university policies (e.g. academic catalog and student handbook) and directing more complex inquiries to the appropriate offices and employees.
• Providing support for communications for the College: source and generate content for social media and manage and monitor the colleges social media presence curate content and production of materials for the college website and brochures promoting the college; organize a college-specific digital newsletter for alumni/friends of the college.
• Supporting the Department of Psychology (including the Behavioral Neuroscience program) and the Department of Sociology and Anthropology.
• Supporting faculty travel planning for faculty in CAS as well as the CAS Intellectual and Cultural Events program and the Hawley-Platt Events.
• Accurately entering class schedules and assisting with student registration in assigned departments
• Maintaining confidentiality of records and information in dealing with faculty staff and student employees.
• Assist with travel and event planning for majors and faculty. This includes arranging meetings handling expenses connected with travel and events notifying participants and arranging materials food and facilities.
• Assisting with procurement and budgeting including purchase requisitions credit card purchases and reconciliation for assigned departments and occasional faculty grants.
• Assisting with mail delivery and picking up packages as needed.
• Work collaboratively as part of a large administrative support staff team and provide backup coverage for other CAS administrative assistants and offices when needed.
• Attending meetings and workshops as directed.
• Other duties as directed by Chairs in assigned departments the Dean and Associate and Assistant Deans.

• High School Diploma or GED required

• 1 to 3 years experience working in high traffic office setting
• Strong communication and interpersonal skills
• Attention to detail and excellent organizational skills
• Proven ability to collaborate effectively with individuals from varied backgrounds

TO APPLY:

Applications must be submitted electronically and include a resume cover letter addressing how your experience supports the requirements of this position and contact information for three references on the application form.

• Please note thisis a Grade 6 position in the Clerical Union
• The hourly rate is $26.88
• The work week is 35 hours per week
• This position requires the successful completion of a Microsoft Office skills test proofreading test and background check

We offer a comprehensive benefits package for full-time faculty and staff which includes tuition remission and a culture that is inclusive and driven by excellence.

Quinnipiac University is an equal opportunity employer and encourages applications from individuals of all backgrounds and experiences. We are committed to fostering an inclusive and respectful community.