Accounts Payable Specialist

Na Alii is looking for an Accounts Payable Specialist to be responsible for working with the Accounting Manager to help maintain a sound accounts payable process to include preparing and entering accounts payable vouchers reviewing employees expense reports and assisting in weekly disbursement runs.

The following reflects managements definition of essential functions for this job but does not restrict the tasks that may be assigned. Management and/or the customer may assign additional duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

• Preparing and entering accounts payable vouchers and purchase order vouchers ensuring that all coding (i.e. accounts projects amounts etc.) is correct
• Assist with evaluating and identifying internal control weaknesses over accounts payable and establish and implement internal control improvements as needed
• Process employee expense reports in a timely manner ensuring that all coding (i.e. accounts projects amounts etc.) is correct
• Work directly with employees and project managers as needed (i.e. in person and via videoconferencing) to resolve any expense report and/or voucher-related issues to ensure timely reimbursement to employees and vender payment processing
• Research reconciling and processing errors that arise in the Accounts Payable process
• Ensure that all documents are filed appropriately and timely
• Assist with setting up vendors in the Accounts Payable system
• Assist with setting up employees in the Concur Expense Reporting system
• Maintain financial records in accordance with generally accepted accounting principles (GAAP)
• Work with management to ensure timely disbursements of Account Payable as dictated by the terms and conditions of each agreement
• Maintains professional and technical knowledge by attending educational workshops reviewing professional publications establishing personal networks benchmarking state-of-the-art practices and participating in professional societies
• Contributes to team effort by accomplishing related results as needed
• Other duties as assigned by your supervisor

Skills/Qualifications: Proficiency in Microsoft Office applications with emphasis in Word Excel Outlook and on-line search engines required. Previous experience processing vouchers and expense reports. Familiarity with government contracting and related HR requirements. Knowledge of the Federal Acquisition Regulation and Cost Accounting Standards are preferred but not required.

Education and Experience:

• Requires a Bachelors Degree in Accounting Finance or similar discipline from an accredited institution as well as a minimum of two years of professional experience in an Accounting & Finance background is preferred.
• Experience in or work for the U.S. military is also highly desirable.

Physical Requirements: The ideal candidate must at a minimum be able to meet the following physical requirements of the job with or without a reasonable accommodation:

• Ability to perform repetitive motions with the hands wrists and fingers.
• Ability to engage in and follow audible communications in emergency situations.
• Ability to sit for prolonged periods at a desk and working on a computer.