302-2025 Student Information Systems Coordinator

WASHOUGAL SCHOOL DISTRICT 112-6
STUDENT INFORMATION SYSTEM COORDINATOR

District Office

8 hours per day (7:30 am 4:00 pm) Monday-Friday

260 days per year

Rate of pay: $36.00 - $39.00

(Non-represented)

Purpose Statement:

The Washougal School District is committed to attracting developing and retaining a highly qualified workforce that appreciates the diversity of our community and is committed to practices that are responsive to the needs of all students and families. The Washougal School District desires inclusive schools and classrooms that celebrate the diversity of our school and community. We welcome candidates representing the diversity of the world.

The job of Student Information System Coordinator is done for the purposes of managing the student record services using online programs and providing training information and advice to district users of the student records system under the general direction of the Director of Communications Technology and Operations. Ensures reporting functions data integrations and roll out of new applications are done in a seamless and efficient manner. Management of other data systems is also required.

Essential Functions

• Coordinates student data entry user rights management and data management of theQmlativ system including new student enrollment and year end processes to ensure smooth functioning of the SIS.
• Compiles District monthly student enrollment and transmits monthly to OSPI.
• Assists school personnel in the input and management of student records in a computerized student information system (Qmlativ).
• Plans and trains district staff on a regular basis and creates documentation for end users.
• Manages data exchange between Qmlativ system and CEDARS system.
• Manages security of data for the EDS system (District Data Security Administrator).
• Manages the In-District and Out-of-District Boundary Application and supports families through this process.
• Assists families with Qmlativ Family Access and provides troubleshooting for Student Access accounts.
• Supports Finance Director with Qmlativ Fiscal users (e.g. Food Service Fee Management).
• Support school staff with student record retention processes and manages Qmlativ record retention.
• Ensures confidentiality of district and student records.
• Performs other related duties as assigned for the purpose of ensuring the efficient andeffective functioning of the District Office.

Job Requirements Skills Knowledge and Abilities

• Recent successful experience in use of Qmlativ student information system.
• Demonstrated ability to provide individual and group training.
• Demonstrated ability to communicate in a professional manner both orally and in writing.
• Demonstrated ability to work effectively with people by communicating clearly and concisely both orally and in writing including clear polite telephone communication skills.
• Demonstrated organizational skills and commitment to follow through on tasks with a minimum of supervision.
• Demonstrated ability to work under conditions of constant interruption and perform under deadline pressure.
• Demonstrated ability to plan coordinate and implement new software workflows across the district including working with stakeholders to define project scope objectives and goals.
• Demonstrated ability to analyze and apply new knowledge.

Desired Qualifications

• Experience with the Washington Educational Data System (EDS)
• Experience working within the CEDARS system.
• Experience with Washington State OSPI student P-223 as a school registrar.
• Advanced skills in using Microsoft Excel

Specific abilities required to satisfactorily perform the functions of the job include adapting to changing work priorities communicating with diverse groups maintaining confidentiality meeting deadlines and schedules and establishing and maintaining effective working relationships.

Working Environment

The usual and customary methods of performing the jobs functions require the following physical demands: some lifting carrying pushing and/or pulling; and significant fine finger dexterity. Generally the job requires 80% sitting 15% walking and 5% standing. This job is performed in a generally clean and healthy environment.

Qualifications (Education & Experience)

Required Testing Clearances

Computer use WA State Misconduct Clearance

WA State & FBI Clearance

Education Certificates & Licenses

High School diploma (preferred 2.5 or above GPA) Valid First Aid Certificate

AA or BA/BS in related field preferred

Continuing Education/Training

None Specified

AN EQUAL OPPORTUNITY EMPLOYER

The Washougal School District does not discriminate in any programs or activities on the basis of sex race creed religion color national origin age veteran or military status sexual orientation gender expression gender identity disability or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:

Civil Rights Coordinator:Connor McCroskey ;
Title IX Officer: Brian Wilde ;
Section 504 Coordinator: Connor McCroskey .

Required Experience:

IC