Administrative Assistant (13511-1)
Administrative Assistant (13511-1)
Posted on :
26-09-2025
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1 Vacancy
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Job Description
Job Title: Administrative Assistant
Location: Houston TX 77056
Duration: 04 Months Extensions (Temp To Permanent)As an Administrative Services Coordinator you will provide administrative support to a department or manager. Youll answer screen and forward telephone calls greet customers and resolve customer complaints.
Resources typical working day:
- Administrative Tasks: General office support including document handling filing and coordination of routine tasks.
- Phone Support: Answering incoming calls directing inquiries and providing assistance to internal and external stakeholders.
- Email Correspondence: Managing inbox communications responding to inquiries and maintaining professional email exchanges.
- Performs a variety of administrative tasks for assigned staff including but not limited to phone support draft preparation and distribution of correspondence expense reporting calendar and scheduling meeting coordination filing and copying etc.
- Maintains tenant vendor and property files including insurance certificates lease abstracts accordance with prescribed standards.
- Opens work orders and coordinates and monitors status of work assigned to vendors.
- Prepares internal lease administration documents such as lease abstracts as directed. Assists in lease administration activities including lease set up lease changes reporting etc.
- Codes invoices for payment inputs into the accounting system and forwards original invoices to accounting for payment. Prepare A/R status worksheets and reconcile A/R.
- May initiate rent collections correspondence and phone contact with tenant where permitted by state regulations.
- Administers accounts payable and accounts receivable. Codes invoices for payment inputs into the accounting system and forwards original invoices to accounting for payment.
Must Have Skills:
- Ability to comprehend and interpret instructions short correspondence and memos and ask clarifying questions to ensure understanding.
- Ability to write routine reports and correspondence.
- Ability to respond to common inquiries or complaints from clients co-workers and/or supervisors.
- Ability to effectively present information to an internal department.
- Requires basic knowledge of financial terms and principles.
- Ability to calculate simple figures such as percentages.
- Ability to understand and carry out general instructions in standard situations.
- Ability to solve problems in standard situations. Requires basic analytical skills.
Years of Experience: 0-2 years of experience and/or related field
Education: GED/HS
Software skills:
- Microsoft Suite
- Basic Computer function
- Microsoft Suite
- Basic Computer function
- Email Management
#CareerBuilder #Monster #Dice #Indeed #LinkedIn
Employment Type
Full-time
Key Skills
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