Administrative Assistant 2Executive Assistant
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Job Location:
Sunnyvale, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Job Title: Administrative Assistant 2
Job Location: Sunnyvale CA 94086
Job Duration: 12 months Extension
Hybrid (2/3 days onsite); Prefer - Mon to Wed but need to be Flexible
Weekly Work hours - 20 hours to 30 Hours
Roles and Responsibilities:
Job Location: Sunnyvale CA 94086
Job Duration: 12 months Extension
Hybrid (2/3 days onsite); Prefer - Mon to Wed but need to be Flexible
Weekly Work hours - 20 hours to 30 Hours
Roles and Responsibilities:
- Oversee critical expenses (consulting agreements purchase orders invoices expense reports)
- Manage complex executive travel arrangements (airfare lodging transportation passport/visa(s) itineraries other travel needs)
- Manage calendars including scheduling accepting meetings and maintaining calendars
- Prepare executive meeting items (presentations materials agendas); coordinate with Facilities/IT for setup; capture meeting notes
- Attend functional and leadership meetings to support agendas and documentation Obtain signatures on executive documents
- Represent the department in meetings with administrative personnel
- Greet and escort external guests to executive meetings
- Order office supplies and equipment for the department as needed
- Support department in shipping and mail distribution
- Contribute to development of departmental concepts and techniques
- Support continuous administrative improvement initiatives
- Leverage administrative best practices.
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Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
